HR Officer

Job description

Job responsibilities

Job description

Key Responsibilities

To provide an operational HR service to cover various HR matters. This includes supporting employee relations, training and development, workforce planning, retention and recruitment, Pay and reward and occupational health support.

Report quarterly to the Chief Operating Officer with specific key employee information regarding HR matters as requested.

To support the organisation in managing its people most appropriately. Adopt best practices and comply with employment legislation, mitigating any risks to the business.

Assist line managers in applying HR policies and Practices and provide advice and guidance on HR issues.

Develop and implement maternity plans, demonstrating expertise in statutory rights and Agenda for Change guidelines.

To develop and implement an effective HR function to meet the growing and changing needs of Connect Healthcare.

Lead in developing HR policy and processes to provide continuity in the service.

Contribute to Group policy, ensuring legal compliance, up-to-date information, and advice on employment matters.

To manage the overall recruitment process for staff, ensure contracts and offer letters are issued appropriately, and all documentation is collated and filed in employee staff files.

Create and review Job Descriptions as appropriate in collaboration with line managers

To promote, update and ensure circulation of the employee statement of terms and conditions and the employee handbook.

Provide advice and guidance to support line managers with disciplinary, probation and performance management reviews per Connects policy.

Support and advise line managers in effectively managing all forms of absence to reduce sickness absence and other staffing costs as appropriate.

Conduct Exit Interviews and report on findings, suggesting improvements and changes where appropriate.

To maintain up-to-date knowledge of HR and Employment Law changes

To liaise with HRX external HR service as required

Attend Meetings as part of the management team and be a note taker as and when required.

Ensure local administration and records systems are fully compliant with legal and regulatory standards

To be responsible for your own continuing self-development, undertaking training as appropriate.

To undertake other duties appropriate to the grading of the post as required.

Change Management

To provide administrative HR support in the event of change, service provision, merger, acquisitions, and reorganisations, referring to the Head of HR when required.

Support in delivering an annual staff survey and action plan based on the results.

To ensure that line managers appropriately record and manage appraisals, annual leave and attendance and offer support when required.

Payroll and Pensions

Assist with the processing and preparation of payroll.

To assist and advise employees on pension queries

Administration of and liaison concerning any compensation or benefits packages, including changes to pay

To maintain accurate and up-to-date knowledge of payroll and pensions legislation and practice

Ensure all appropriate activities have occurred to meet standards for the NHS Pension agency and NEST Pensions. To be accountable for ensuring auto-enrolment is managed effectively

To advise and administer any requests from staff and partners for NHS Pension retirement or transferring of benefits, SD55s, forecasts and ensure OPT OUT requests are appropriately recorded

Ensure accurate reporting of employee forecasts to the NHS Pensions Agency

Leadership

Support colleagues in developing their leadership, people management skills and HR responsibilities.

Build effective and positive relationships with colleagues, patients and other partners

Role model positive working and promote organisational values

Use strategic and creative approaches to problem-solving

Provide leadership and direction for the departmental functions

Nurture collaborative and productive relationships between teams

Foster a culture of continuous improvement, delegating decision-making as far as appropriate

Support and represent Connect Healthcare at external conferences, workshops and meetings.

Health and Safety

Ensure all members of staff comply with Connects' health and safety policy

Carry out risk assessments to comply with current Health and Safety legislation

Ensure any health and safety concerns are reported to the Chief Operating Officer.

To be aware of and adhere to applicable practice rules, regulations, legislation and procedures, national legislation (Health and Safety, COSHH, Data Protection).

Equality and Diversity

The post-holder will support the equality, diversity and rights of patients, carers and colleagues

Act in a way that recognises the importance of people's rights, interpreting them in a way that is consistent with group processes, policies and current legislation

Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues

Behaving in a manner that is welcoming, non-judgmental and respects the individual's circumstances, feelings, priorities and rights

The details contained in this job description are not exhaustive and may change as the post develops.

Governance

Identify and record risks and issues, developing contingency plans with service and contract leads.

Ensure Connect complies with health and safety policies and procedures to reflect current best practices.

Confidentiality

To maintain the confidentiality of information acquired while undertaking duties for Connect Healthcare.

Person Specification

Experience

Essential

• Minimum of two years of experience in providing Human Resources advice to managers and staff that meets operational needs
• Thorough understanding of contemporary HR policies and procedures
• Understanding of employment law issues
• Knowledge and understanding of key NHS issues, including national and local policy drivers, and knowledge around Agenda for Change NHS terms.
• Managed multiple tasks and prioritised workload to match objectives.
• Excel skills
• Proficiency in minute-taking, ensuring clear and accurate records of meetings

Desirable

• Experience of working across multiple sites
• HR advisory experience
• Experience in a health provider organisation, preferably in a primary care setting
• Experience in providing advice and support to senior managers on strategic matters
• Knowledge of clinical training requirements

Qualifications

Essential

• Level 3 CIPD qualified
• GCSE grade A to C in English and Maths

Desirable

• Level 5 CIPD qualified

SKILLS & ABILITIES

Essential

• Strong inter-personal skills, including the ability to establish and maintain positive professional working relationships with colleagues at all levels from within the organisation and external stakeholders.
• Excellent verbal communication and presentation skills, including the ability to communicate sensitive or contentious information to influence decision making and written communication, including policies, letters, etc.
• Good knowledge of HR systems
• Ability to work accurately and effectively to deadlines and manage various activities simultaneously, often under pressure.
• Ability to interpret legislation and terms and conditions, and advise managers on these in a manner that they understand.
• Objectivity, discretion and the ability to develop trusting relationships at all levels.
• Prioritisation of time.
• Strong organisational skills.
• Forward planning and project management skills.
• Strong understanding of disciplinary and grievance procedures and experience conducting related meetings.
• Strong organisational skills, with meticulous attention to detail and the ability to maintain accurate records.

Desirable

• Highly developed influencing and persuading skills.
• Flexibility to work independently or as a team member to achieve organisational goals.
• Ability to develop strategic direction and translate into achievable objectives.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Connect Healthcare Rotherham CIC

Address

Valley Healthcentre

Saville St, Dalton

Rotherham

S65 3HD

Employer's website

https://Connecthealthcarerotherham.co.uk (Opens in a new tab)