Finance Assistant

Battersea Healthcare CIC

Information:

This job is now closed

Job summary

Battersea Healthcare is a GP practice-owned community interest company and social enterprise set up to provide quality healthcare for all the people of Wandsworth. We are looking for an experienced Financial Assistant (Xero experience preferred) to ensure that all general finance duties and associated activities are accurately maintained and delivered in accordance with company standards.

The post holder will report into the Finance Manager and forms part of a small and effective finance team of 3.

At least 50% home working is expected at this time but this is ordinarily a Putney based office post.

Applicants are required to note that this post includes NHS Pensions. Battersea Healthcare CIC have their own sickness, redundancy and annual leave policies. Staff benefits include eye care vouchers and a paid day volunteering in a local preferred charity.

Main duties of the job

  • Educated to GCSE level with finance admin experience (1 year plus)

  • A positive, can do attitude with the ability to lead staff to achieve organisational goals

  • Have excellent knowledge of Microsoft Packages including Excel, Word and Outlook

  • Excellent communication skills both written and verbally
  • Demonstrate the passion to add value and consistently provide a high level of service

About us

A small and agile, not for profit healthcare organisation with a very strong and supportive leadership team.

The work is predominantly transactional admin based but the Finance Team will meet with other colleagues on Microsoft Teams once per week to keep in touch with each other and wider organisational goals.

We are currently working from home more than 50% of our hours during this continued Covid 19 period in the UK.

Job description

Job responsibilities

Principal Duties and Responsibilities

Undertake all necessary bookkeeping and finance duties including, but not limited to the following:

Booking keeping

  • Processing records on Xero
  • Processing all accounts receivable and payable on Xero (ingoing and outgoing invoices)
  • Bank account reconciliations
  • Reviewing ledgers
  • Monthly/quarterly management reports

Banking transactions

  • Process payments for authorisation via the banking portal e.g. BACS, CHPAS and faster payments
  • Ensure all transactions are accurately recorded and processed
  • Escalate any issues to the Finance Lead

Activity reconciliation

  • Ensure activity is appropriately recorded and paid for the following contracts, but not limited to:
    • Rapid Response
    • Health & Social Care Coordinator
    • Diagnostics
    • Quality
  • Undertake any manual adjustments (as required) ensuring an audit trail is in place
  • Create payment files for authorised activities
  • Support the budget holder identifying and resolving any anomalies
  • Innovate any processes to harness technology rather than manual procedures
  • Produce accurate reports in the agreed format as per the annual schedule

Queries

  • Monitor and respond to the Finance generic email inbox (or refer as required)
  • Ensure any queries received are dealt with efficiently and effectively
  • Ensure that the Finance Team is seen as a positive and supportive department to all enquirers

Other

  • To support other team colleagues, where required with extra duties as and when required.

Person Specification

Qualifications

Essential

  • Educated to GCSE level or equivalent experience

Experience

Essential

  • Solid bookkeeping experience
  • Use of Xero Accountancy software
  • Experience of working with management
  • MS Excel (advance user)
  • Working with sensitive information
  • Producing high quality reports
  • Excellent organisational and time management skills
  • To have the ability to remain calm when working under pressure and work without close supervision.
  • Excellent keyboard and accuracy skills with regard to data entry
  • Good verbal and written communication skills.
  • High level of attention to detail.
  • Able to problem solve
  • Multi-Tasking Skills

Desirable

  • Solid bookkeeping experience, within a healthcare setting
  • Xero certified
  • Experience in a similar role
  • Knowledge of Microsoft Word
  • Knowledge of Microsoft Outlook
  • Evidence of further education
  • AAT or ICB certified

Other Factors

Essential

  • Committed to the overall aims of Battersea Healthcare CIC.
  • Committed to the provision of quality services
  • A flexible, positive attitude to performing a wide range of duties
  • Willing to develop/learn in the role.
  • Fit to undertake the duties of the post.
  • Ability to be flexible with regard to working hours
  • Ability to work within a multi-cultural environment

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Battersea Healthcare CIC

Address

176 Upper Richmond Road

London

SW15 2SH


Employer's website

https://bhcic.co.uk/ (Opens in a new tab)

For help with your application, contact:

Cynthia Nartey

c.nartey@nhs.net

Date posted

30 October 2020

Pay scheme

Other

Salary

£13,500 a year

Contract

Permanent

Working pattern

Part-time, Flexible working

Reference number

B0088-20-5099

Job locations

176 Upper Richmond Road

London

SW15 2SH


Supporting documents

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Telephone:

0300 330 1013

Outside UK:

+44 300 330 1013

Opening times:

Monday to Friday: 8am to 6pm

Saturday: 9am to 3pm

Closed Bank Holidays including Easter Sunday, Christmas Day, Boxing Day and New Year's Day.