Job summary
The Project Support Officer is
responsible for working directly with local schools, charities, and colleges to
ensure pre-employment delegates have access supported work experience in the
NHS. The role will involve planning, management and delivery of experience
across a range of NHS and partners organisations.
The successful candidate will need to
be able to demonstrate excellent communication skills, both verbally and in
writing, along with the ability to work under pressure and meet deadlines
whilst still ensuring high levels of accuracy and confidentiality. The post
holder will have a professional, flexible approach to work and the ability to
prioritise/plan their workload. In addition, experience of working in an office
environment along with computer literacy in Microsoft Office including, Teams,
Outlook, Word and Excel is required.
The post holder will plan, co-ordinate, deliver and
monitor a broad range of tasks and projects, to ensure each project delivers
its intended outcome.
The post holder will also be expected to engage
with key stakeholders to ensure widening participation and engagement with NHS
organisations.
Communication is a key attribute for this role,
and, for the successful candidate, it is a fantastic opportunity to further
develop this skill at a local and regional level.
Main duties of the job
To work with the
Senior Team and the wider communications and projects team to develop, review,
monitor and implement programs plans and strategies.
Liaise with
internal and external colleagues via telephone and email.
Setting up and
managing and maintaining filing systems, ensuring that information is
appropriately and securely stored, filed and retrievable whilst adhering to
information governance guidelines to protect personal information.
Good
understanding and knowledge of a full range of administrative procedures and
organisational procedures.
Provide a
comprehensive, accurate secretarial/word processing service, including drafting
standard letters/communications, editing, and formatting reports ensuring a
high standard of presentation.
Organise and
support the planning of meetings, events and conferences, including booking
venues and taking formal minutes, arranging equipment, preparing
papers/documentation, registering delegates and arranging refreshments.
Setting
up, managing, and maintaining office systems, including paper and electronic
files, ensuring that information is appropriately and securely stored, filed
and retrievable.
Managing
and maintaining the apprenticeship spreadsheet in-line with the apprenticeship
levy funding process, stages, and completion of levy transfer application
submissions
Supporting
and adhering to the apprenticeship processes when completing spreadsheets and
data entry.
About us
Bolton GP Federation is a collective vehicle where Boltons GP practices come together to deliver primary care, providing a place for collaboration, knowledge-sharing and coordination. The Federation is a voice of the priorities, needs and local intelligence of primary care into the wider healthcare system.
We are rated Good by the Care Quality Commission (CQC) and we are proud of the services that we run, which include Primary Care Networks, Extended Primary Care, an Experienced Nurse Network and the Covid Vaccination Programme.
Our mission is to improve health and care. We meet everyday health and care needs for people by connecting primary care systems and using creative thinking to develop, improve and support great local services.
Bolton GP Federation is also the lead employer for the Greater Manchester Training Hub (GMTH) as part of GMPC (the GM Federations collaborative).
Job description
Job responsibilities
The Project Support Officer is
responsible for working directly with local schools, charities, and colleges to
ensure pre-employment delegates have access supported work experience in the
NHS. The role will involve planning, management and delivery of experience
across a range of NHS and partners organisations.
The successful candidate will need to
be able to demonstrate excellent communication skills, both verbally and in
writing, along with the ability to work under pressure and meet deadlines
whilst still ensuring high levels of accuracy and confidentiality. The post
holder will have a professional, flexible approach to work and the ability to
prioritise/plan their workload. In addition, experience of working in an office
environment along with computer literacy in Microsoft Office including, Teams,
Outlook, Word, and Excel is required.
The post holder will plan, co-ordinate, deliver and
monitor a broad range of tasks and projects, to ensure each project delivers
its intended outcome.
The post holder will also be expected to engage
with key stakeholders to ensure widening participation and engagement with NHS
organisations.
Communication is a key attribute for this role,
and, for the successful candidate, it is a fantastic opportunity to further
develop this skill at a local and regional level.
Key Duties
and Responsibilities:
To work with the
Senior Team and the wider communications and projects team to develop, review,
monitor and implement programs plans and strategies.
Liaise with
internal and external colleagues via telephone and email.
Setting up and
managing and maintaining filing systems, ensuring that information is
appropriately and securely stored, filed and retrievable whilst adhering to
information governance guidelines to protect personal information.
Good
understanding and knowledge of a full range of administrative procedures and
organisational procedures.
Provide a
comprehensive, accurate secretarial/word processing service, including drafting
standard letters/communications, editing, and formatting reports ensuring a
high standard of presentation.
Organise and
support the planning of meetings, events, and conferences, including booking
venues and taking formal minutes, arranging equipment, preparing
papers/documentation, registering delegates and arranging refreshments.
Setting
up, managing, and maintaining office systems, including paper and electronic
files, ensuring that information is appropriately and securely stored, filed
and retrievable.
Managing
and maintaining the apprenticeship spreadsheet in-line with the apprenticeship
levy funding process, stages, and completion of levy transfer application
submissions.
Maintaining
up to date and accurate filing systems and spreadsheets for apprenticeship
applications.
Supporting
and adhering to the apprenticeship processes when completing spreadsheets and
data entry.
Organise virtual
meetings as required.
Collate and
process data.
Carry out other
administrative tasks that fall within the competencies of the post holder to
provide cover.
Liaise and
support the organisation and coordination of services, such as the maintenance
and facilities.
Prepare and
distribute documents and papers as required.
Support the
placement team with placements into new learning environments, ensuring that
information is shared with the relevant parties.
Support
the coordination and dissemination of resources.
Act
as point of contact for all programme delegates
Support and
carry out additional duties as and when required.
Job description
Job responsibilities
The Project Support Officer is
responsible for working directly with local schools, charities, and colleges to
ensure pre-employment delegates have access supported work experience in the
NHS. The role will involve planning, management and delivery of experience
across a range of NHS and partners organisations.
The successful candidate will need to
be able to demonstrate excellent communication skills, both verbally and in
writing, along with the ability to work under pressure and meet deadlines
whilst still ensuring high levels of accuracy and confidentiality. The post
holder will have a professional, flexible approach to work and the ability to
prioritise/plan their workload. In addition, experience of working in an office
environment along with computer literacy in Microsoft Office including, Teams,
Outlook, Word, and Excel is required.
The post holder will plan, co-ordinate, deliver and
monitor a broad range of tasks and projects, to ensure each project delivers
its intended outcome.
The post holder will also be expected to engage
with key stakeholders to ensure widening participation and engagement with NHS
organisations.
Communication is a key attribute for this role,
and, for the successful candidate, it is a fantastic opportunity to further
develop this skill at a local and regional level.
Key Duties
and Responsibilities:
To work with the
Senior Team and the wider communications and projects team to develop, review,
monitor and implement programs plans and strategies.
Liaise with
internal and external colleagues via telephone and email.
Setting up and
managing and maintaining filing systems, ensuring that information is
appropriately and securely stored, filed and retrievable whilst adhering to
information governance guidelines to protect personal information.
Good
understanding and knowledge of a full range of administrative procedures and
organisational procedures.
Provide a
comprehensive, accurate secretarial/word processing service, including drafting
standard letters/communications, editing, and formatting reports ensuring a
high standard of presentation.
Organise and
support the planning of meetings, events, and conferences, including booking
venues and taking formal minutes, arranging equipment, preparing
papers/documentation, registering delegates and arranging refreshments.
Setting
up, managing, and maintaining office systems, including paper and electronic
files, ensuring that information is appropriately and securely stored, filed
and retrievable.
Managing
and maintaining the apprenticeship spreadsheet in-line with the apprenticeship
levy funding process, stages, and completion of levy transfer application
submissions.
Maintaining
up to date and accurate filing systems and spreadsheets for apprenticeship
applications.
Supporting
and adhering to the apprenticeship processes when completing spreadsheets and
data entry.
Organise virtual
meetings as required.
Collate and
process data.
Carry out other
administrative tasks that fall within the competencies of the post holder to
provide cover.
Liaise and
support the organisation and coordination of services, such as the maintenance
and facilities.
Prepare and
distribute documents and papers as required.
Support the
placement team with placements into new learning environments, ensuring that
information is shared with the relevant parties.
Support
the coordination and dissemination of resources.
Act
as point of contact for all programme delegates
Support and
carry out additional duties as and when required.
Person Specification
Qualifications
Essential
- Trained and experienced at intermediate level in a range of software packages, Word, Excel, PowerPoint.
- GCSE English and Maths, grade A* to C or equivalent.
Desirable
- Prince 2 qualification or equivalent.
Experience
Essential
- Knowledge of different methods/ styles of Project Administration.
- Managing own time and prioritising workloads to meet deadlines.
- Organising, co-ordinating, minuting meetings and logging actions.
- Producing and implementing office systems and documentation using MS Office including Word, Excel, and Outlook.
Skills and Abilities
Essential
- Broad range of business administration experience.
- Excellent oral and written communication skills and personal presentation skills.
- Excellent inter-personal relationship skills.
- Ability to work across traditional boundaries and integrated services.
- Ability to utilise a range of personal styles to suit different situations as appropriate.
- Ability to analyse and interpret data /evidence and apply to project.
- Prioritizing and delegation skills.
- Demonstrable IT skills.
- Report writing skills and high attention to detail.
- Flexible and adaptable.
- Able to work using own initiate as well as work as a team.
- Ability to drive and car owner.
Personal Attributes
Essential
- Team player able to engage with others in own team and colleagues in the organisation and across partnerships
- High level of tact and diplomacy
-
- Creative thinking and positive attitude
-
- Good interpersonal skills and relationship building
- Reliable and flexible
Person Specification
Qualifications
Essential
- Trained and experienced at intermediate level in a range of software packages, Word, Excel, PowerPoint.
- GCSE English and Maths, grade A* to C or equivalent.
Desirable
- Prince 2 qualification or equivalent.
Experience
Essential
- Knowledge of different methods/ styles of Project Administration.
- Managing own time and prioritising workloads to meet deadlines.
- Organising, co-ordinating, minuting meetings and logging actions.
- Producing and implementing office systems and documentation using MS Office including Word, Excel, and Outlook.
Skills and Abilities
Essential
- Broad range of business administration experience.
- Excellent oral and written communication skills and personal presentation skills.
- Excellent inter-personal relationship skills.
- Ability to work across traditional boundaries and integrated services.
- Ability to utilise a range of personal styles to suit different situations as appropriate.
- Ability to analyse and interpret data /evidence and apply to project.
- Prioritizing and delegation skills.
- Demonstrable IT skills.
- Report writing skills and high attention to detail.
- Flexible and adaptable.
- Able to work using own initiate as well as work as a team.
- Ability to drive and car owner.
Personal Attributes
Essential
- Team player able to engage with others in own team and colleagues in the organisation and across partnerships
- High level of tact and diplomacy
-
- Creative thinking and positive attitude
-
- Good interpersonal skills and relationship building
- Reliable and flexible
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
