Finance Officer

Invicta Health CIC

Information:

This job is now closed

Job summary

An fantastic opportunity has arisen for a Finance Officer to join the corporate team on a part time basis.

Main duties of the job

The Finance Officer will ensure financial accounting information is processed in accordance with procedures and policies. The role will support the Head of Finance with the coordination of the work of the finance team, ensuring work is completed within financial timescales and in line with legal requirements.

This role will support service line budget holders to identify variation on a monthly basis

The Finance Officer will investigate enquires and queries from suppliers, staff and customers and advise as required.

About us

We are a non-profit company, with a passion for primary care. We have a wide range of services such as hub-based GPs services, GP surgeries, services in Urgent Care Centres and A&E, a Community Primary Care mental health service, GP staff training service and the list is growing all the time.

We are formed by a federation of General Practitioners working in Canterbury and South Kent Coast areas of East Kent. Our aim is to provide local, high quality services for local people by collaborating with other established organisations in the health and social care community.

Date posted

03 August 2022

Pay scheme

Agenda for change

Band

Band 4

Salary

£22,548.76 to £24,881.71 a year

Contract

Permanent

Working pattern

Part-time

Reference number

B0082-22-8180

Job locations

Innovation House

Innovation Way

Sandwich

Kent

CT13 9FF


Job description

Job responsibilities

Accounts

  • Crosschecking and processing invoices in line with contracts in place, ensuring they are coded accurately and authorised by the correct person in line with the finance policy
  • Responsible for ensuring complex monthly recharges are actioned, planning workload to ensure deadlines are met and carrying out check for accuracy
  • Act as the point of reference and escalation for complex invoice queries.
  • Ensure supplier and sales invoices are raised monthly and income allocated correctly
  • Track and monitor aged debtors chasing payment as appropriate
  • Responsible for ensuring all invoices across services lines are added by the 10th day of the following month. This will require close liaison with site based primary care teams, escalating to Practice Manager if required.
  • Identify variation in primary care budgets on a monthly basis highlighting to practice managers and Head of Operations to rectify.
  • Add appropriate invoices to tradeshift as required
  • Maintain the fixed asset list and prepayments and ensure these balances with sage
  • Liaise with CCG to identify and ensure any finance queries are resolved in a timely manner
  • Undertake bank statement reconciliation
  • Track and monitor income, which is classified as being eligible for VAT, notifying the Head of Finance when the organisation is reaching the threshold
  • Provide input to the year end process to ensure the accurate and timely closure of the accounts
  • Assist the Head of Finance with providing information for the statutory accounts as required
  • Investigate and resolve difficult queries from staff/customers/suppliers relating to late or non-payment, discrepancies, payment analysis and receipt of goods etc.
  • Provide training and support to the other members of the finance team and service managers on the use of Sage.
  • Support the Head of Finance with the collation of data for reporting.

PCN Finance

  • Raise invoices to the appropriate PCN’s, ensuring that this is accrued
  • Where appropriate submit ARRS claim onto the portal for PCN employed staff

GP Payments

  • Liaise with rota coordinators to receive and pay pre-approved GP sessional and locum invoices

Budgets

  • Support the Head of Finance in the development of the budgets, collating information as required
  • Identify and report variances, trends or problems at an early stage and communicate with services managers and Head of Operations
  • Respond to enquiries from budget holders and managers assisting them with all finance issues

Job description

Job responsibilities

Accounts

  • Crosschecking and processing invoices in line with contracts in place, ensuring they are coded accurately and authorised by the correct person in line with the finance policy
  • Responsible for ensuring complex monthly recharges are actioned, planning workload to ensure deadlines are met and carrying out check for accuracy
  • Act as the point of reference and escalation for complex invoice queries.
  • Ensure supplier and sales invoices are raised monthly and income allocated correctly
  • Track and monitor aged debtors chasing payment as appropriate
  • Responsible for ensuring all invoices across services lines are added by the 10th day of the following month. This will require close liaison with site based primary care teams, escalating to Practice Manager if required.
  • Identify variation in primary care budgets on a monthly basis highlighting to practice managers and Head of Operations to rectify.
  • Add appropriate invoices to tradeshift as required
  • Maintain the fixed asset list and prepayments and ensure these balances with sage
  • Liaise with CCG to identify and ensure any finance queries are resolved in a timely manner
  • Undertake bank statement reconciliation
  • Track and monitor income, which is classified as being eligible for VAT, notifying the Head of Finance when the organisation is reaching the threshold
  • Provide input to the year end process to ensure the accurate and timely closure of the accounts
  • Assist the Head of Finance with providing information for the statutory accounts as required
  • Investigate and resolve difficult queries from staff/customers/suppliers relating to late or non-payment, discrepancies, payment analysis and receipt of goods etc.
  • Provide training and support to the other members of the finance team and service managers on the use of Sage.
  • Support the Head of Finance with the collation of data for reporting.

PCN Finance

  • Raise invoices to the appropriate PCN’s, ensuring that this is accrued
  • Where appropriate submit ARRS claim onto the portal for PCN employed staff

GP Payments

  • Liaise with rota coordinators to receive and pay pre-approved GP sessional and locum invoices

Budgets

  • Support the Head of Finance in the development of the budgets, collating information as required
  • Identify and report variances, trends or problems at an early stage and communicate with services managers and Head of Operations
  • Respond to enquiries from budget holders and managers assisting them with all finance issues

Person Specification

Key Skills

Essential

  • IT skills with ability to use Microsoft Excel to an advanced level
  • Ability to understand complex financial information
  • Good time management skills & ability to work effectively within a team

Experience

Essential

  • Appropriate demonstrable experience in a Finance setting
  • Experience and knowledge in the use of SAGE.
  • Experience in explaining financial queries and information to finance and non-finance staff
  • Detailed understanding of accounting procedures

Desirable

  • Finance experience within the NHS/Primary Care

Qualifications

Essential

  • Good level of education (5 GCSE at grade C or above, must include Maths and English or equivalent)
  • Working towards AAT or other recognised accountancy qualification or relevant equitable experience

Desirable

  • Evidence of continued professional development
Person Specification

Key Skills

Essential

  • IT skills with ability to use Microsoft Excel to an advanced level
  • Ability to understand complex financial information
  • Good time management skills & ability to work effectively within a team

Experience

Essential

  • Appropriate demonstrable experience in a Finance setting
  • Experience and knowledge in the use of SAGE.
  • Experience in explaining financial queries and information to finance and non-finance staff
  • Detailed understanding of accounting procedures

Desirable

  • Finance experience within the NHS/Primary Care

Qualifications

Essential

  • Good level of education (5 GCSE at grade C or above, must include Maths and English or equivalent)
  • Working towards AAT or other recognised accountancy qualification or relevant equitable experience

Desirable

  • Evidence of continued professional development

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Invicta Health CIC

Address

Innovation House

Innovation Way

Sandwich

Kent

CT13 9FF


Employer's website

https://invictahealth.co.uk/ (Opens in a new tab)


Employer details

Employer name

Invicta Health CIC

Address

Innovation House

Innovation Way

Sandwich

Kent

CT13 9FF


Employer's website

https://invictahealth.co.uk/ (Opens in a new tab)


For questions about the job, contact:

Sarah Fright

ihc.hr@nhs.net

08002425199

Date posted

03 August 2022

Pay scheme

Agenda for change

Band

Band 4

Salary

£22,548.76 to £24,881.71 a year

Contract

Permanent

Working pattern

Part-time

Reference number

B0082-22-8180

Job locations

Innovation House

Innovation Way

Sandwich

Kent

CT13 9FF


Supporting documents