Job summary
Recruitment Administrator Milton
Hospice, CB24 6BN
* Opportunity for some hybrid
working *
Hours: Up to 30 hours per week
Permanent
Contract
Salary: £25,000 - £27,000 pro rata, per annum depending on previous
experience
Join
Our Team as a Recruitment Administrator at East Anglias Childrens Hospices
(EACH)!
EACH is
looking for a Recruitment Administrator to be at the heart of our hiring
process, ensuring a seamless experience for candidates and hiring managers.
Are you
an organised and detail-oriented administrator with a passion for recruitment?
Do you thrive in a fast-paced environment and enjoy providing first-class
administrative support? If so, we want to hear from you!
Why
Join EACH?
At EACH,
we provide care and support for children with life-threatening conditions and
their families. By joining our HR team, you'll play a vital role in helping us
attract top talent to continue delivering our exceptional services.
Main duties of the job
About the Role
As a Recruitment Administrator, you
will:
Manage the end-to-end recruitment
administration process including job posting, co-ordinating interviews and supporting recruiting managers
Liaise with external recruitment
partners to build visibility and awareness
Ensure applicants have a great
recruitment and onboarding experience.
Coordinate recruitment events and
maintain accurate records on our Applicant tracking system (ATS)
Promote equality, diversity, and
inclusion in recruitment practices and support EACH in building an inclusive
workforce
Ensuring compliance with employment
laws, GDPR, and company policies
Supporting the wider HR team with
general administration when required and other recruitment initiatives as
needed
What Were Looking For
Strong administrative experience in
a busy office, ideally in HR support or recruitment.
Excellent organisational and
communication skills with the ability to manage multiple tasks and deadlines.
Proficiency in IT, including
Microsoft Office (Word, Excel, Outlook) and HR software.
A proactive and team-oriented
mindset, with a keen eye for detail.
Discretion and professionalism when
handling confidential information
A commitment to EACHs values of
empathy, respect, and quality.
Awareness of recruitment
compliance, data protection, and equality regulations knowledge would be
advantageous:
About us
Comprehensive range of benefits:
- Free onsite parking & subsidised meals at our hospices
- Pool car provided when working in the community
- NHS pension - continuation if already contributing
- Enhanced Annual leave Entitlement - 27 days + 8 UK Bank Holidays
- Additional holiday purchase scheme
- AVIVA pension package up to 7% Employer Contribution including Life Assurance
- Free eye tests & cycle to work scheme
- Wellbeing support & Employee Assistance Programme
East Anglia's Children's Hospices (EACH)supports families and cares for children and young people with life threatening conditions across Cambridgeshire, Essex, Norfolk and Suffolk.
We are extremely proud to say all three of our hospice services were rated OUTSTANDING when last inspected by the Care Quality Commission. This fantastic achievement is due to the commitment and professionalism of our wonderfully dedicated employees and volunteers.
At EACH we are committed to promoting equality and respecting diversity. We actively welcome applications from all sections of the community, in particular from eligible candidates from BAME backgrounds.
EACH is proud to be Investors in People accredited.
Job description
Job responsibilities
Job Summary:
Working closely with the Recruitment
Coordinator and the HR team, the Recruitment Administrator provides essential support
for the EACH recruitment process, ensuring that the applicant journey and
recruiting manager processes run smoothly and efficiently across the whole
organisation.
This role involves handling various administrative tasks
related to recruitment, from working with recruiting managers to help them
prepare for selection, posting job adverts, managing the applicant journey and communications,
scheduling interviews, and maintaining accurate recruitment records. This is done via using the EACH automated
recruitment system (ATS).
The Recruitment
Administrator plays a key role in helping the organisation attract and hire top
talent while supporting our recruiting managers to carry out a thorough, fair
and consistent processes and practice with a focus on equity and diversity inline with the organisations values and mission.
The Recruitment
Administrator acts as the first point of contact for all
recruitment activity ensuring quality and positive candidate experience
throughout.
Whilst focused on recruitment administration, there is an expectation
that the job holder will support the HR team on other administration tasks and
projects depending on workload.
Responsibilities
Administration linked to all aspects of the
recruitment and selection process including:
o Receiving and processing all recruitment requests
within agreed timescales on the Recruitment ATS system
o Placing all adverts in agreed timescales on the
Recruitment ATS system and external job sites
o Accurately recording and updating advert costs on the
Recruitment ATS system
o Collating and monitoring the progress of applications
for each vacancy
o Respond to queries regarding vacancies from applicants
and recruiting managers
o Support recruiting managers in providing fair and
consisted feedback to applicants
Assist
in the creation of innovative, accurate and impactful advertisements and work
with our advertising agency, and other organisations/agencies as appropriate,
to identify the most suitable and cost effective media.
Undertake
all recruitment administration including inviting applicants to interview and
applicant/recruiting manager queries including feedback requests and other
correspondence.
Managing
and maintaining external job boards including Indeed, NHS Jobs and Primary Care
Careers
Maintaining
the Recruitment ATS System ensuring that all data is up to date and accurate.
Reviewing
and maintaining the recruitment section of the EACH intranet site
Support
in reviewing the organisations recruitment processes with a focus on equality
and diversity and fulfilling key objectives.
Ensuring
compliance with confidentiality, GDPR and document destruction
Assisting
with applicant screening and interviews when required
Maintain
and update EACHs monthly Organisation Charts
Coordinate,
support and attend recruitment events (which very occasionally may be during
evenings)
Play an
integral part in developing recruitment processes and the EACH value
proposition offering with the Recruitment Coordinator.
Job description
Job responsibilities
Job Summary:
Working closely with the Recruitment
Coordinator and the HR team, the Recruitment Administrator provides essential support
for the EACH recruitment process, ensuring that the applicant journey and
recruiting manager processes run smoothly and efficiently across the whole
organisation.
This role involves handling various administrative tasks
related to recruitment, from working with recruiting managers to help them
prepare for selection, posting job adverts, managing the applicant journey and communications,
scheduling interviews, and maintaining accurate recruitment records. This is done via using the EACH automated
recruitment system (ATS).
The Recruitment
Administrator plays a key role in helping the organisation attract and hire top
talent while supporting our recruiting managers to carry out a thorough, fair
and consistent processes and practice with a focus on equity and diversity inline with the organisations values and mission.
The Recruitment
Administrator acts as the first point of contact for all
recruitment activity ensuring quality and positive candidate experience
throughout.
Whilst focused on recruitment administration, there is an expectation
that the job holder will support the HR team on other administration tasks and
projects depending on workload.
Responsibilities
Administration linked to all aspects of the
recruitment and selection process including:
o Receiving and processing all recruitment requests
within agreed timescales on the Recruitment ATS system
o Placing all adverts in agreed timescales on the
Recruitment ATS system and external job sites
o Accurately recording and updating advert costs on the
Recruitment ATS system
o Collating and monitoring the progress of applications
for each vacancy
o Respond to queries regarding vacancies from applicants
and recruiting managers
o Support recruiting managers in providing fair and
consisted feedback to applicants
Assist
in the creation of innovative, accurate and impactful advertisements and work
with our advertising agency, and other organisations/agencies as appropriate,
to identify the most suitable and cost effective media.
Undertake
all recruitment administration including inviting applicants to interview and
applicant/recruiting manager queries including feedback requests and other
correspondence.
Managing
and maintaining external job boards including Indeed, NHS Jobs and Primary Care
Careers
Maintaining
the Recruitment ATS System ensuring that all data is up to date and accurate.
Reviewing
and maintaining the recruitment section of the EACH intranet site
Support
in reviewing the organisations recruitment processes with a focus on equality
and diversity and fulfilling key objectives.
Ensuring
compliance with confidentiality, GDPR and document destruction
Assisting
with applicant screening and interviews when required
Maintain
and update EACHs monthly Organisation Charts
Coordinate,
support and attend recruitment events (which very occasionally may be during
evenings)
Play an
integral part in developing recruitment processes and the EACH value
proposition offering with the Recruitment Coordinator.
Person Specification
Experience
Essential
- Ability to manage multiple tasks, schedules, and deadlines efficiently.
- Proven experience and flexibility in a busy fast paced administrative role.
- Ability to input and maintain accurate, comprehensive database records.
- Experience in a customer-facing role, demonstrating professionalism in handling queries.
Desirable
- Experience of working in an HR/Recruitment environment and using applicant tracking system (ATS) software
Qualifications
Essential
- Strong numerical and literacy skills required
- Competency in Microsoft Office (Word, Excel, Outlook) and databases
Desirable
- Awareness of recruitment compliance, data protection, and equality regulations.
- Familiarity with recruitment administration practices and procedures
- HR database/software experience
Skills & Abilities
Essential
- Strong verbal and written communication skills.
- Ability to adapt communication style to guide, support, and provide clear and concise information.
- Strong organisational skills and ability to managing changing priorities and demands.
- Adaptability and flexibility in order to manage changing demands of the role.
- Enthusiastic and self-motivated approach to work.
- Attention to detail
- Maintains discretion when handling sensitive HR and candidate data.
- Collaborative team player who is also able to work independently
Desirable
- Problem-solving skills to enhance the recruitment experience for candidates and hiring managers.
Other Requirements
Essential
- Willingness to travel to EACHs three hospice locations and other sites within East Anglia as required (pool car will be available)
Person Specification
Experience
Essential
- Ability to manage multiple tasks, schedules, and deadlines efficiently.
- Proven experience and flexibility in a busy fast paced administrative role.
- Ability to input and maintain accurate, comprehensive database records.
- Experience in a customer-facing role, demonstrating professionalism in handling queries.
Desirable
- Experience of working in an HR/Recruitment environment and using applicant tracking system (ATS) software
Qualifications
Essential
- Strong numerical and literacy skills required
- Competency in Microsoft Office (Word, Excel, Outlook) and databases
Desirable
- Awareness of recruitment compliance, data protection, and equality regulations.
- Familiarity with recruitment administration practices and procedures
- HR database/software experience
Skills & Abilities
Essential
- Strong verbal and written communication skills.
- Ability to adapt communication style to guide, support, and provide clear and concise information.
- Strong organisational skills and ability to managing changing priorities and demands.
- Adaptability and flexibility in order to manage changing demands of the role.
- Enthusiastic and self-motivated approach to work.
- Attention to detail
- Maintains discretion when handling sensitive HR and candidate data.
- Collaborative team player who is also able to work independently
Desirable
- Problem-solving skills to enhance the recruitment experience for candidates and hiring managers.
Other Requirements
Essential
- Willingness to travel to EACHs three hospice locations and other sites within East Anglia as required (pool car will be available)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
