East Anglia’s Children’s Hospices

Purchasing Coordinator

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Job summary

Purchasing Coordinator - Milton Hospice - CB24 6AB

Full Time, 37.5 hours per week

Permanent Contract

Salary: £27,000 to £30,000 experience dependent

As thePurchasing CoordinatoratEast Anglias Childrens Hospices (EACH),you will play a crucial role in managing the organisations purchasing processes, ensuring that all activities align with EACHs values and objectives.

This is a dynamic role that offers the opportunity to lead purchasing activities, negotiate with suppliers, and contribute to the overall efficiency and effectiveness of the charitys operations.

If you are detail-oriented, enjoy working in a collaborative environment, and have a strong background in purchasing, we would love to hear from you.

Are you:

An experienced purchasing professional with a passion for ensuring value for money and high-quality service?
A highly organised individual with excellent attention to detail and the ability to manage complex contracts and supplier relationships?
A team player who thrives in a collaborative environment and is willing to support the broader organisational goals?

Main duties of the job

Do you have:

Relevant experience in purchasing or procurement?
Strong analytical and problem-solving skills with the ability to respond to sudden demands?
Exceptional communication skills, both written and verbal, with the ability to draft reports, negotiate contracts, and build effective relationships with suppliers?

Responsibilities include:

Managing the end-to-end purchasing process, including complex contract negotiations and ensuring alignment with EACHs strategic goals, including net-zero objectives.
Providing high-quality administrative support to the Head of Facilities and Director of Finance, including data analysis and maintaining effective filing systems.
Supervising the Purchasing Assistant and overseeing the approved contractor and supplier approval process.
Maintaining and reviewing a facilities contract register to ensure optimal terms and value for money.
Integrating purchasing and supplier information into EACHs systems, such as CMMS and SharePoint.

About us

Comprehensive range of benefits:

Free onsite parking & subsidised meals at our hospices
Pool car provided when working in the community
NHS pension - continuation if already contributing
Enhanced Annual leave Entitlement - 27 days + 8 UK Bank Holidays
Additional holiday purchase scheme
AVIVA pension package up to 7% Employer Contribution including Life Assurance
Free eye tests & cycle to work scheme
Wellbeing support & Employee Assistance Programme

East Anglia's Children's Hospices (EACH)supports families and cares for children and young people with life threatening conditions across Cambridgeshire, Essex, Norfolk and Suffolk.

We are extremely proud to say all three of our hospice services were rated OUTSTANDING when last inspected by the Care Quality Commission. This fantastic achievement is due to the commitment and professionalism of our wonderfully dedicated employees and volunteers.

At EACH we are committed to promoting equality and respecting diversity. We actively welcome applications from all sections of the community, in particular from eligible candidates from BAME backgrounds.

EACH is proud to be Investors in People accredited.

Date posted

11 September 2024

Pay scheme

Other

Salary

£27,000 to £30,000 a year

Contract

Permanent

Working pattern

Full-time

Reference number

EACH1040487

Job locations

East Anglia’s Children’s Hospices (EACH) EACH

Church Lane

Milton, Cambridge

CB24 6AB

Job description

Job responsibilities

Job Summary:

The Purchasing Coordinator is responsible for managing the purchasing processes for EACH, ensuring value for money, competitive pricing, and prompt service. This includes complex contract negotiations, supplier management, and ensuring that all purchasing activities align with EACHs strategic goals, including net-zero objectives. The role involves providing high-quality administrative support to the Head of Facilities and Director of Finance, supervising the Purchasing Assistant, and maintaining an effective filing and contract management system.

Responsibilities

Provide administrative support to the Head of Facilities and Director of Finance, including checking utility invoices, conducting data analysis, and drafting minutes and correspondence.

Organise meetings with service providers to ensure strong and robust relationships.

Implement and develop systems to maintain an effective filing system that meets the needs of EACH.

Maintain a facilities contract register and proactively review contracts for cost performance and alignment with organisational objectives.

Manage the purchasing process, ensuring that advice considers the best value for money with reference to quality, service, and price.

Supervise the Purchasing Assistant, ensuring effective management of purchasing activities.

Meet regularly with existing suppliers and seek meetings with potential new suppliers to secure optimal terms.

Ensure that net-zero objectives are integrated into sourcing decisions and supplier selection.

Oversee and ensure compliance with the approved contractor and supplier approval process.

Integrate purchasing and supplier information into other systems, including the CMMS and SharePoint.

Check all orders and invoices before processing, holding delegated authority over certain budget cost nominal codes.

Negotiate and renegotiate complex contracts for services, including utilities, telecoms, and waste disposal.

Maintain accurate databases and manage the approved supplier list process.

Keep the purchasing procedure and policy up-to-date and relevant, suggesting and implementing KPIs for review by the Head of Facilities.