Job summary
To be the first point of contact for the department and provide a comprehensive professional
and quality Human Resources administration support service to the organisation.
Location: EACH Milton Hospice, CB24 6AB
- Opportunity for hybrid working from home 2-3 days per week
Hours: 25- 30 hours per week, preferably 5 days a week
Salary:£27,000 FTE per annum
- For part time hours (below 37.5 hours per week), salary will be pro rata.
Contract: Permanent
Main duties of the job
- Manage onboarding, contracts and leaver processes.
- Keep HRIS data accurate and produce routine reports.
- Complete DBS, references and all saferrecruitment checks.
- Support absence management, ER admin and firstline HR advice.
- Process monthly payroll changes and administer benefits.
- Assist with recruitment during busy periods.
About us
Comprehensive range of benefits:
-
Free
onsite parking & subsidised meals at our hospices
-
Pool
car provided when working in the community
-
Employee
health cash plan & wellbeing support schemes
-
NHS
pension - continuation if already contributing
-
Enhanced
Annual leave Entitlement - 27 days + 8 UK Bank Holidays
-
Additional
holiday purchase scheme
-
AVIVA
pension package up to 7% Employer Contribution including Life Assurance
-
Free
eye tests & cycle to work scheme
East Anglia's Children's Hospices (EACH) supports families and cares
for children and young people with life threatening conditions across
Cambridgeshire, Essex, Norfolk and Suffolk.
At EACH we believe in fostering a workplace where every individual
feels valued and respected. We are committed to building a culture of
inclusion where differences are embraced. We are actively seeking talent
from all walks of life, recognising that diversity drives innovation,
creativity and success.
Join us on a journey to create a more inclusive workplace, where
everyone has equal opportunities to grow, contribute and succeed. We welcome
candidates from all backgrounds to apply for opportunities at EACH and
adjustments will be made to facilitate the application and selection
process.
Job description
Job responsibilities
HR Administration
- Manage the full offer and onboarding process, including preparing offer letters, contracts of
employment, welcome packs, ensuring all new starter documentation is completed and
returned.
- Process contractual changes such as variations to hours, role changes, salary amendments,
and extensions, ensuring accurate and timely documentation and inputting into the HRIS
database.
- Manage the full leaver process, including issuing leaver confirmations, calculating final
entitlements, updating the HRIS database and producing employment references.
- Maintain accurate employee records, ensuring all HRIS data is updated promptly and stored
in line with GDPR and organisational data protection requirements.
- Produce routine and ad hoc HRIS reports to support decision making and compliance.
Safer Recruitment & Compliance
- Ensure the completion of all preemployment checks including DBS, references,
occupational health, right to work, and professional registration, ensuring compliance with
EACHs safer recruitment policy.
- Monitor and track cyclical compliance tasks such as professional registration renewals,
probation reviews and fixedterm contract end dates ensuring managers and employees
receive timely reminders and documentation relating to compliance requirements.
Employee Relations & HR Support
- Provide firstline HR advice to employees and managers on policies, procedures, terms and
conditions, and employee benefits.
- Support the administration of employee absence including sickness, maternity, paternity,
adoption, shared parental leave, and flexible working requests, ensuring accurate
documentation and guidance.
- Assist with employee relations administration such as notetaking at meetings.
Payroll & Benefits Administration
- Prepare, input, and maintain accurate monthly payroll data in the HR database including
new starters, leavers, contractual changes, allowances, deductions, and absence
information.
- Process monthly payroll data within the HRIS database to ensuring all payroll deadlines
are met.
- Administer employee benefits such as eye care vouchers, holiday purchase schemes, and
other organisational benefits, ensuring accurate processing and communication.
Recruitment support
- Provide cover and support for the Recruitment team during busy periods or annual leave,
including advertising roles, scheduling interviews, and issuing recruitment documentation.
HRIS Systems & Process Improvement
- Maintain and update the HRIS database, ensuring data integrity and supporting system
improvements.
- Contribute to the development and continuous improvement of HR processes, templates,
and workflows.
- Support the implementation of new HR initiatives, systems, and organisational changes.
General HR Support
- Provide administrative support to the Head of Human Resources, including supporting
meetings.
- Assist with HR audits, compliance checks, and ad hoc HR projects as required.
- Support internal communications relating to HR updates, policy changes, and
organisational announcements.
Job description
Job responsibilities
HR Administration
- Manage the full offer and onboarding process, including preparing offer letters, contracts of
employment, welcome packs, ensuring all new starter documentation is completed and
returned.
- Process contractual changes such as variations to hours, role changes, salary amendments,
and extensions, ensuring accurate and timely documentation and inputting into the HRIS
database.
- Manage the full leaver process, including issuing leaver confirmations, calculating final
entitlements, updating the HRIS database and producing employment references.
- Maintain accurate employee records, ensuring all HRIS data is updated promptly and stored
in line with GDPR and organisational data protection requirements.
- Produce routine and ad hoc HRIS reports to support decision making and compliance.
Safer Recruitment & Compliance
- Ensure the completion of all preemployment checks including DBS, references,
occupational health, right to work, and professional registration, ensuring compliance with
EACHs safer recruitment policy.
- Monitor and track cyclical compliance tasks such as professional registration renewals,
probation reviews and fixedterm contract end dates ensuring managers and employees
receive timely reminders and documentation relating to compliance requirements.
Employee Relations & HR Support
- Provide firstline HR advice to employees and managers on policies, procedures, terms and
conditions, and employee benefits.
- Support the administration of employee absence including sickness, maternity, paternity,
adoption, shared parental leave, and flexible working requests, ensuring accurate
documentation and guidance.
- Assist with employee relations administration such as notetaking at meetings.
Payroll & Benefits Administration
- Prepare, input, and maintain accurate monthly payroll data in the HR database including
new starters, leavers, contractual changes, allowances, deductions, and absence
information.
- Process monthly payroll data within the HRIS database to ensuring all payroll deadlines
are met.
- Administer employee benefits such as eye care vouchers, holiday purchase schemes, and
other organisational benefits, ensuring accurate processing and communication.
Recruitment support
- Provide cover and support for the Recruitment team during busy periods or annual leave,
including advertising roles, scheduling interviews, and issuing recruitment documentation.
HRIS Systems & Process Improvement
- Maintain and update the HRIS database, ensuring data integrity and supporting system
improvements.
- Contribute to the development and continuous improvement of HR processes, templates,
and workflows.
- Support the implementation of new HR initiatives, systems, and organisational changes.
General HR Support
- Provide administrative support to the Head of Human Resources, including supporting
meetings.
- Assist with HR audits, compliance checks, and ad hoc HR projects as required.
- Support internal communications relating to HR updates, policy changes, and
organisational announcements.
Person Specification
Other Requirements
Essential
- Ability to travel to EACH locations, as required.
Desirable
- Current, full valid driving license.
Skills & Abilities
Essential
- Able to communicate clearly and professionally both verbally and written with a wide range of stakeholders both internal & external.
- Able to work autonomously as well as collaboratively as part of the HR and wider team.
- Customerfocused approach with the ability to handle queries professionally and efficiently.
- Ability to check and review information carefully to maintain accuracy
- Able to maintain and handle confidential information appropriately and in line with policy.
- Handles challenging situations with confidence and stability.
Desirable
- Understanding of GDPR and data protection requirements
- in an HR context.
- Awareness of safer recruitment standards
Qualifications
Desirable
- CIPD Level 3 qualification (or working towards)
Experience
Essential
- Familiarity with administrative systems and processes
- Experience providing administrative support, managing a varied workload effectively and balancing competing priorities.
- Experience of using Microsoft Office applications, particularly Outlook, Excel and Word, Outlook and Teams
- Experience working in an administrative position in a busy office environment.
- Experience of dealing with internal and external customers face to face, via email and over the phone.
Desirable
- Experience processing payroll information or undertaking payroll calculations.
- Experience using Iris Cascade or another HR information system.
- Experience of providing
- Employee relation advice and support to managers
- Experience working in a busy Human Resources administrative environment.
- Experience producing accurate letters, contracts, and Human Resources documentation.
- Experience inputting, updating, and maintaining accurate and comprehensive database or HRIS records.
Person Specification
Other Requirements
Essential
- Ability to travel to EACH locations, as required.
Desirable
- Current, full valid driving license.
Skills & Abilities
Essential
- Able to communicate clearly and professionally both verbally and written with a wide range of stakeholders both internal & external.
- Able to work autonomously as well as collaboratively as part of the HR and wider team.
- Customerfocused approach with the ability to handle queries professionally and efficiently.
- Ability to check and review information carefully to maintain accuracy
- Able to maintain and handle confidential information appropriately and in line with policy.
- Handles challenging situations with confidence and stability.
Desirable
- Understanding of GDPR and data protection requirements
- in an HR context.
- Awareness of safer recruitment standards
Qualifications
Desirable
- CIPD Level 3 qualification (or working towards)
Experience
Essential
- Familiarity with administrative systems and processes
- Experience providing administrative support, managing a varied workload effectively and balancing competing priorities.
- Experience of using Microsoft Office applications, particularly Outlook, Excel and Word, Outlook and Teams
- Experience working in an administrative position in a busy office environment.
- Experience of dealing with internal and external customers face to face, via email and over the phone.
Desirable
- Experience processing payroll information or undertaking payroll calculations.
- Experience using Iris Cascade or another HR information system.
- Experience of providing
- Employee relation advice and support to managers
- Experience working in a busy Human Resources administrative environment.
- Experience producing accurate letters, contracts, and Human Resources documentation.
- Experience inputting, updating, and maintaining accurate and comprehensive database or HRIS records.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
