Job summary
Location: The successful applicant will be based at Waterside Medical Centre, but must be willing to travel to other practices if required.
Work schedule: Full time. 37.5 hours per week. Wednesday's, Thursdays and Fridays are essential.
Salary:£23,871 £24,600. Dependent on qualifications and experience.
Main duties of the job
We are looking for an enthusiastic administrator who has excellent organisational, multidisciplinary and communication skills.
About us
SWGP Federation is made up of 31 GP
practices from areas including Warwick, Leamington, Stratford-upon-Avon, and
Kenilworth. We work together to deliver enhanced services for the 300,000
patients we cover, as well as improving working practices for our staff. We are
proud to offer high levels of patient care across South Warwickshire. Our
purpose is to grow, support and enable Primary Care in South Warwickshire by
offering additional services and enabling individual practices to focus more
time on delivering patient care.
o
33 days holiday (including bank holidays)
o
NHS Pension
o
Health & Wellbeing support
o
Bike2work Scheme
TheLeamington PCNconsists of the following practices.
Spa Medical
Centre - 81 Radford Road, Leamington Spa CV31
1NE
Croft Medical Centre - Calder Walk, Royal Leamington Spa,
Leamington Spa CV31 1SA
Warwick Gates Family Health Centre - Cressida Close,
Heathcote, Warwick CV34 6DZ
Whitnash Medical Centre - 110 Coppice Road,
Leamington Spa CV31 2LT
Waterside Medical
Centre - Court Street, Leamington Spa CV31
2BB
Cubbington Road Surgery - 115 Cubbington Road, Leamington Spa CV32 7AT
Clarendon Lodge Medical Centre - 16 Clarendon Street, Leamington Spa CV32 5SS
Sherbourne Medical
Centre - 40 Oxford Street, Leamington Spa
CV32 4RA
Salary is dependent on experience and qualifications. Due to the
geography and nature of the role a clean UK driving licence and full use of car
is essential.
Job description
Job responsibilities
Management of medical records and clinical correspondence
- Ensure that patient records are accurately maintained
- Processing of clinical correspondence into our clinical systems
- Ensure that clinical correspondence is received and processed in an accurate and timely manner through the Docman system
- Active document management
Screening and Recalls
- Ensure familiarity with all appointment systems including regular and incidental variations
- Book appointments and recalls ensuring sufficient information is recorded to enable retrieval of the medical record
- Proactively contact patients to invite them for cancer screening programmes, immunisations and long term condition reviews
- Contribute towards the achievement of Practice and PCN Targets.
Administrative support
- Provide administrative support to members of the primary health care team.
- Administration of EMIS patient searches to support the coordination of project work across the hub.
- Referrals for further care
- Patient and stakeholder liaison
- Able to build relationships with ARRS staff, service users and allied professionals in member practices; to help identify patients who could be referred to other health care professionals within the PCN to help improve PCN efficiencies.
- Provide coordination and navigation to patients across the PCN
- Help people to manage their needs through answering queries, signposting to available services, and ensuring that people have good quality written or verbal information to help them make choices about their care.
- Support delivery of the comprehensive model of care to reflect local priorities, health inequalities or population health management.
- Holistically bring together all of a persons identified care and support needs, and explore options to meet these using all available services and resources.
Job description
Job responsibilities
Management of medical records and clinical correspondence
- Ensure that patient records are accurately maintained
- Processing of clinical correspondence into our clinical systems
- Ensure that clinical correspondence is received and processed in an accurate and timely manner through the Docman system
- Active document management
Screening and Recalls
- Ensure familiarity with all appointment systems including regular and incidental variations
- Book appointments and recalls ensuring sufficient information is recorded to enable retrieval of the medical record
- Proactively contact patients to invite them for cancer screening programmes, immunisations and long term condition reviews
- Contribute towards the achievement of Practice and PCN Targets.
Administrative support
- Provide administrative support to members of the primary health care team.
- Administration of EMIS patient searches to support the coordination of project work across the hub.
- Referrals for further care
- Patient and stakeholder liaison
- Able to build relationships with ARRS staff, service users and allied professionals in member practices; to help identify patients who could be referred to other health care professionals within the PCN to help improve PCN efficiencies.
- Provide coordination and navigation to patients across the PCN
- Help people to manage their needs through answering queries, signposting to available services, and ensuring that people have good quality written or verbal information to help them make choices about their care.
- Support delivery of the comprehensive model of care to reflect local priorities, health inequalities or population health management.
- Holistically bring together all of a persons identified care and support needs, and explore options to meet these using all available services and resources.
Person Specification
Qualifications
Essential
- Good standard of education with excellent literacy and numeracy skills
- Demonstrable commitment to professional and personal developmen
Desirable
- Administrative and or Office Management qualification
Experience
Essential
- Experience of collaborating with multidisciplinary teams
- Proven experience working within a pharmacy/GP setting
- Experience of coordinating meetings, producing agendas and minutes
- Have proven experience working within a pharmacy/ GP setting
- Experience of data collection and provide monitoring information.
- Experience of supporting patients, their families and carers in a similar role
Desirable
- Experience of working in multi-disciplinary teams
- Experience of successfully implementing projects
- Experience of workforce planning
Person Specification
Qualifications
Essential
- Good standard of education with excellent literacy and numeracy skills
- Demonstrable commitment to professional and personal developmen
Desirable
- Administrative and or Office Management qualification
Experience
Essential
- Experience of collaborating with multidisciplinary teams
- Proven experience working within a pharmacy/GP setting
- Experience of coordinating meetings, producing agendas and minutes
- Have proven experience working within a pharmacy/ GP setting
- Experience of data collection and provide monitoring information.
- Experience of supporting patients, their families and carers in a similar role
Desirable
- Experience of working in multi-disciplinary teams
- Experience of successfully implementing projects
- Experience of workforce planning
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
