Job summary
An exciting opportunity has arisen for an efficient
and effective administrator with excellent organisational and interpersonal
skills to support the work of our Human Resources team.
The successful candidate will make a real difference
to our staff and patients by providing a comprehensive administrative support
to the HR function. You will play a key role in maintaining accurate records,
supporting recruitment and onboarding processes, and manage sensitive
information with care and confidentiality. Youll also need to balance multiple
tasks and priorities effectively.
Main duties of the job
As HR
Administrator, you will provide full administrative support to the HR team to
ensure an efficient service is provided to all departments.
Youll
assist with recruitment, onboarding and employment changes, as well as
responding to internal and external queries and maintaining digital personnel
files.
Youll
also support line managers in HR processes, including occasional notetaking at
formal meetings, and therell be an opportunity to support the Head of HR and
HR Officer on various HR projects.
Youll
need to have some previous administrative experience, although this does not
necessarily have to be within an HR team. Youll need excellent communication
and numeracy skills and will be highly organised, and able to manage time and
prioritise your workload effectively.
Youll
also need well-developed interpersonal skills, be confident in communicating
with colleagues at all levels, and have strong IT skills. Experience of
updating and maintaining an HR database would be an advantage.
In
this role youll have access to sensitive and confidential information so
youll need to be highly trustworthy and discreet. Youll also be a team
player, adaptable and able to work under pressure and to hard deadlines.
Finally,
we will want to see that you have a commitment to the vision and values of
Bolton Hospice.
About us
Bolton Hospice provides free, expert care to local people facing terminal and life-limiting illnesses, and their families, in the hospice itself and in patients own homes.
We offer our employees an attractive
benefits package, including 35 days annual leave (including bank holidays),
rising to 40 days with long service, generous enhanced maternity package,
contributory pension scheme, life assurance, free parking, healthcare cash plan,
Blue Light Discount Card, discounted meals and excellent training
opportunities. We also offer continuity of service from the NHS with respect to
pension and holiday allowance.
Job description
Job responsibilities
Job Purpose:
- To provide efficient and effective administrative support to the HR Team.
Role Responsibilities:
- Provide full administrative support to the HR department to ensure an efficient HR service is delivered to all hospice teams.
- Assist with all aspects of recruitment, including advertising vacancies, collating applications, corresponding with candidates and making interview arrangements.
- Onboarding successful applications including pre-employment checks, induction arrangements and preparing contracts.
- Maintaining the Hospices DBS register
- Processing any employment changes such as changes in hours, changes in working patterns etc
- Note and process accurate and timely messages within the HR department.
- Respond to internal and external queries, including emails sent to recruitment and HR admin inboxes, or signposting as appropriate.
- Provide administrative support to line managers in HR processes where required, including occasional note taking at investigations or formal meetings.
- Maintain personnel files, ensuring all employee documents are stored electronically.
- Support the HR Officer and Head of HR with the development and implementation of projects as required.
- Monitor sickness and ensure relevant documents are submitted to the HR department.
- Assist in the maintenance of the Staff Care system.
- Any other duties as specified by the Head of HR.
- Maintain confidentiality at all times, in accordance with the Data Protection Act, and be aware of the sensitivity of HR issues in all aspects of the role.
Job description
Job responsibilities
Job Purpose:
- To provide efficient and effective administrative support to the HR Team.
Role Responsibilities:
- Provide full administrative support to the HR department to ensure an efficient HR service is delivered to all hospice teams.
- Assist with all aspects of recruitment, including advertising vacancies, collating applications, corresponding with candidates and making interview arrangements.
- Onboarding successful applications including pre-employment checks, induction arrangements and preparing contracts.
- Maintaining the Hospices DBS register
- Processing any employment changes such as changes in hours, changes in working patterns etc
- Note and process accurate and timely messages within the HR department.
- Respond to internal and external queries, including emails sent to recruitment and HR admin inboxes, or signposting as appropriate.
- Provide administrative support to line managers in HR processes where required, including occasional note taking at investigations or formal meetings.
- Maintain personnel files, ensuring all employee documents are stored electronically.
- Support the HR Officer and Head of HR with the development and implementation of projects as required.
- Monitor sickness and ensure relevant documents are submitted to the HR department.
- Assist in the maintenance of the Staff Care system.
- Any other duties as specified by the Head of HR.
- Maintain confidentiality at all times, in accordance with the Data Protection Act, and be aware of the sensitivity of HR issues in all aspects of the role.
Person Specification
Qualifications
Essential
- Good level of general education, with a minimum of GCSE English and Maths at or above Grade C, or equivalent qualification.
Skills
Essential
- Excellent verbal, written and numeracy skills.
- Excellent organisational skills, including the ability to manage time and prioritise workload effectively.
- Strong IT skills, conversant with Excel, Word, Outlook, PowerPoint and social media.
- Well-developed interpersonal skills, able to communicate effectively with colleagues at all levels.
Knowledge
Desirable
- Some understanding of a clinical environment.
Experience
Essential
- Previous administration experience.
Desirable
- Experience in updating and maintaining HR databases.
Personal Attributes
Essential
- Able to work independently and on own initiative, within specified guidelines or processes.
- Adaptable and able to work in a team environment.
- Able to work appropriately with confidential and sensitive information.
- Able to work under pressure.
- A commitment to the vision and values of Bolton Hospice.
Desirable
- Willingness to attend training events as and when required.
Person Specification
Qualifications
Essential
- Good level of general education, with a minimum of GCSE English and Maths at or above Grade C, or equivalent qualification.
Skills
Essential
- Excellent verbal, written and numeracy skills.
- Excellent organisational skills, including the ability to manage time and prioritise workload effectively.
- Strong IT skills, conversant with Excel, Word, Outlook, PowerPoint and social media.
- Well-developed interpersonal skills, able to communicate effectively with colleagues at all levels.
Knowledge
Desirable
- Some understanding of a clinical environment.
Experience
Essential
- Previous administration experience.
Desirable
- Experience in updating and maintaining HR databases.
Personal Attributes
Essential
- Able to work independently and on own initiative, within specified guidelines or processes.
- Adaptable and able to work in a team environment.
- Able to work appropriately with confidential and sensitive information.
- Able to work under pressure.
- A commitment to the vision and values of Bolton Hospice.
Desirable
- Willingness to attend training events as and when required.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
