Job summary
The Corporate Administrator & Compliance Officer is a
key support role within Bradford Care Alliance, providing high-quality
administrative, governance, and compliance expertise within a vibrant service
delivery operational team. The post-holder will play a crucial role in ensuring
the organisation meets all statutory, regulatory, and contractual compliance
obligations, including maintaining accurate corporate records, supporting
governance structures, and ensuring policies and procedures remain compliant and
up to date. They will also be responsible for monitoring compliance performance
across operational and corporate areas, identifying potential risks, and
ensuring appropriate actions are taken to address them. Acting as a key liaison
between internal teams, senior management, and external regulatory bodies, the
role is central to maintaining organisational integrity, transparency, and
adherence to best practice.
Main duties of the job
Working closely with the Board, senior
leadership, and the wider BCA operational team, the post-holder will deliver a
wide range of compliance and administrative duties as well as diary management.
This includes preparing governance and compliance reports, drafting and
maintaining accurate meeting minutes, coordinating Board and operational
meetings, and managing general office procedures such as safety protocols and
supplies management. The role will also involve tracking regulatory
requirements, supporting audit processes, ensuring deadlines for statutory
submissions are met, and embedding robust compliance processes into day-to-day
operations. As BCA adopts new technologies, the post-holder will help ensure
that digital systems and processes remain compliant with relevant standards and
legislation. We are particularly keen to appoint an individual who is prepared
to learn, adapt, and grow with the organisation, supported directly by the
Operations Director.
About us
The Bradford Care Alliance (BCA) is a Community Interest
general practice membership organisation founded on partnership working and
accountability to our members. The CIC encompasses most practices across
Bradford City and Districts ICB, 47 in total, to represent a consistent voice
for primary care.
We are a key partner in the wider Bradford District and
Craven system. We work closely with our health and social care partners through
the Health and Wellbeing Board, Bradford Health and Care Partnership Board and
Bradford Provider Alliance. Through this involvement we aim to support system
integration and delivery of the vision of Happy, Healthy at Home. We support
true integration and the benefits this can bring to patients and the wider
health of the population utilising the opportunities offered by digital
technologies where they add value.
Job description
Job responsibilities
Main responsibilities of the role;
1. Corporate Administration
- Maintain and update all corporate records, registers, and documentation in accordance with legal and regulatory requirements.
- Organise and provide administrative support for Board, Committee, and senior leadership meetings, including preparation of agendas, papers, and accurate minutes.
- Ensure timely circulation of meeting materials and follow-up on agreed actions.
- Maintain a calendar of corporate deadlines, governance events, and compliance requirements.
- Support annual reporting, audits, and statutory filings (e.g., Companies House, regulatory bodies).
- To support the operational team in all aspects of office and administrative support.
- Ensuring office support systems are working as efficiently as possible and kept up to date, with any issues or risks identified and actioned with the operational team and/or Board
2. Compliance Management
- Monitor compliance with statutory and regulatory obligations, including but not limited to data protection, health and safety, safeguarding, and sector-specific standards.
- Review, update, and coordinate organisational policies and procedures, ensuring they are compliant with current legislation and best practice.
- Maintain compliance registers (e.g., risk register, conflicts of interest, mandatory training records).
- Conduct internal compliance checks and audits, reporting findings to senior management and recommending remedial action.
- Support preparation for external inspections, audits, and accreditations.
3. Governance Support
- Support the effective functioning of the organisations governance framework, ensuring transparency, accountability, and robust decision-making.
- Manage the register of interests, declarations of gifts/hospitality, and other governance records.
- Ensure governance documentation is stored, maintained, and accessible in line with organisational policies.
4. Communication & Stakeholder Liaison
- Acting as the main point of office contact for BCA supporting and ensuring online and telephone queries are actioned.
- Act as the point of contact for compliance and governance queries from staff, Board members, and external agencies.
- Liaise with regulators, auditors, and external consultants as required.
- Communicate compliance and governance updates across the organisation.
5. Continuous Improvement
- Keep up to date with changes in legislation, regulation, and best practice affecting the organisation.
- Proactively identify opportunities to strengthen governance, compliance processes, and administrative efficiency.
- Provide training or briefings to staff on compliance and governance requirements.
- Contributing to monthly reviews, identifying actions and ensuring these are proactively completed by those responsible.
- Undertake any other relevant activities which fall under the general scope of this role as directed.
Job description
Job responsibilities
Main responsibilities of the role;
1. Corporate Administration
- Maintain and update all corporate records, registers, and documentation in accordance with legal and regulatory requirements.
- Organise and provide administrative support for Board, Committee, and senior leadership meetings, including preparation of agendas, papers, and accurate minutes.
- Ensure timely circulation of meeting materials and follow-up on agreed actions.
- Maintain a calendar of corporate deadlines, governance events, and compliance requirements.
- Support annual reporting, audits, and statutory filings (e.g., Companies House, regulatory bodies).
- To support the operational team in all aspects of office and administrative support.
- Ensuring office support systems are working as efficiently as possible and kept up to date, with any issues or risks identified and actioned with the operational team and/or Board
2. Compliance Management
- Monitor compliance with statutory and regulatory obligations, including but not limited to data protection, health and safety, safeguarding, and sector-specific standards.
- Review, update, and coordinate organisational policies and procedures, ensuring they are compliant with current legislation and best practice.
- Maintain compliance registers (e.g., risk register, conflicts of interest, mandatory training records).
- Conduct internal compliance checks and audits, reporting findings to senior management and recommending remedial action.
- Support preparation for external inspections, audits, and accreditations.
3. Governance Support
- Support the effective functioning of the organisations governance framework, ensuring transparency, accountability, and robust decision-making.
- Manage the register of interests, declarations of gifts/hospitality, and other governance records.
- Ensure governance documentation is stored, maintained, and accessible in line with organisational policies.
4. Communication & Stakeholder Liaison
- Acting as the main point of office contact for BCA supporting and ensuring online and telephone queries are actioned.
- Act as the point of contact for compliance and governance queries from staff, Board members, and external agencies.
- Liaise with regulators, auditors, and external consultants as required.
- Communicate compliance and governance updates across the organisation.
5. Continuous Improvement
- Keep up to date with changes in legislation, regulation, and best practice affecting the organisation.
- Proactively identify opportunities to strengthen governance, compliance processes, and administrative efficiency.
- Provide training or briefings to staff on compliance and governance requirements.
- Contributing to monthly reviews, identifying actions and ensuring these are proactively completed by those responsible.
- Undertake any other relevant activities which fall under the general scope of this role as directed.
Person Specification
Other
Essential
- Full UK Driving License and own transport.
Experience
Essential
- Significant administrative experience in a corporate, governance, or compliance role.
Desirable
- Experience in NHS, healthcare, or regulated sector
Knowledge
Essential
- Understanding of governance frameworks, compliance processes, and policy management
Desirable
- Knowledge of NHS or sector-specific regulatory requirements.
Personal Qualities
Essential
- Confidential, discreet, proactive, analytical, and able to work under pressure.
- Ability to use initiative and willingness to take on additional tasks.
Desirable
- Ability to influence and advise senior stakeholders.
Qualifications
Essential
- GCSE grade A to C in English and Maths
- Level 3 qualification in administration, business, or related field.
Desirable
- Compliance, governance, or legal qualification
Skills
Essential
- Excellent organisational and time management skills.
- strong attention to detail.
- confident in drafting formal documents.
- proficient in MS Office and document management systems.
- The ability to build good working relationships with contacts internally and externally.
Desirable
- Minute-taking at Board/Committee level.
- SystmOne experience.
Person Specification
Other
Essential
- Full UK Driving License and own transport.
Experience
Essential
- Significant administrative experience in a corporate, governance, or compliance role.
Desirable
- Experience in NHS, healthcare, or regulated sector
Knowledge
Essential
- Understanding of governance frameworks, compliance processes, and policy management
Desirable
- Knowledge of NHS or sector-specific regulatory requirements.
Personal Qualities
Essential
- Confidential, discreet, proactive, analytical, and able to work under pressure.
- Ability to use initiative and willingness to take on additional tasks.
Desirable
- Ability to influence and advise senior stakeholders.
Qualifications
Essential
- GCSE grade A to C in English and Maths
- Level 3 qualification in administration, business, or related field.
Desirable
- Compliance, governance, or legal qualification
Skills
Essential
- Excellent organisational and time management skills.
- strong attention to detail.
- confident in drafting formal documents.
- proficient in MS Office and document management systems.
- The ability to build good working relationships with contacts internally and externally.
Desirable
- Minute-taking at Board/Committee level.
- SystmOne experience.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
