Job summary
As a member of the Clinical Systems Administration Team, you will be responsible for maintaining all clinical IT processes relating to quality assurance and clinical IT service development, developing training materials and plans for clinical IT processes, training St Luke's staff on clinical IT systems, accurately inputting data and providing administrative support to all clinical IT Systems including patient referrals and bereavement logs.
A key part of the role is to prepare, co-ordinate and lead administrative support required for the multidisciplinary team meetings ensuring the accurate and timely availability of the required case notes, reports, and all other associated documentation.
Therefore, you will have excellent administration and communication skills, both written and verbal, with a positive can do attitude. The ability to problem solve, prioritise your workload and be flexible is essential to meet the demands of the role.
Main duties of the job
It is also essential that you are able to create relationships and good communication within the team, across St Lukes and with external partners to ensure the accurate recording of data, timely availability of information and effective clinical support processes.
Occasionally and with adequate prior notice you may have to work outside of normal working hours including occasional bank holidays so flexibility in working hours is essential.
About us
St Lukes is an organisation that is dedicated to enhancing the wellbeing and quality of life of all those affected by a terminal illness in Sheffield. No patient or family is ever the same, and our journey with each individual is unique. Through the provision of high quality care, support, compassion and respect, we aim to improve the lives of these people at some of the most challenging times of their lives.
Our values embody our way of working and they are Dignified, Compassionate, Inspired and Pioneering. Working for St Lukes offers a real opportunity to make a difference to local people.
Job description
Job responsibilities
Overall Purpose of the Role
To be part of the Integrated Clinical Systems Support Team
that is responsible for:-
Maintaining
all clinical IT processes relating to quality assurance and clinical IT service
development
To
accurately input data and utilise IT systems to their full potential in order
to provide support to all clinical IT systems and clinical teams as necessary
To
aid communication between professional teams, other departments and external
agencies
To
prepare, co-ordinate and provide administrative support required for the multidisciplinary
team meetings ensuring the accurate and timely availability of the required
case notes, reports, and all other associated documentation
To
generate reports in a timely manner from the different IT clinical systems
Create
relationships and good communication within the team and across St Lukes
Developing
training materials and plans for clinical IT processes
Training
St Lukes staff on clinical IT systems
Job description
Job responsibilities
Overall Purpose of the Role
To be part of the Integrated Clinical Systems Support Team
that is responsible for:-
Maintaining
all clinical IT processes relating to quality assurance and clinical IT service
development
To
accurately input data and utilise IT systems to their full potential in order
to provide support to all clinical IT systems and clinical teams as necessary
To
aid communication between professional teams, other departments and external
agencies
To
prepare, co-ordinate and provide administrative support required for the multidisciplinary
team meetings ensuring the accurate and timely availability of the required
case notes, reports, and all other associated documentation
To
generate reports in a timely manner from the different IT clinical systems
Create
relationships and good communication within the team and across St Lukes
Developing
training materials and plans for clinical IT processes
Training
St Lukes staff on clinical IT systems
Person Specification
Experience
Essential
- Previous experience of using databases/Management of information systems
- Experience of using Microsoft Office products
Desirable
- Experience of co-ordinating and prioritising own workload
- Experience of working in in a healthcare setting
Qualifications
Essential
Desirable
- RSA/OCR typing/word processing basic level or equivalent
- ECDL qualification
SKILLS/ABILITIES
Essential
- Good quality interpersonal, oral and written communication skills
- Ability to deal with problems as they arise, using judgment, knowledge and decision making skills
-
- Ability to work effectively in a team and autonomously
-
- Ability to take direction with regards to workload and allocation
- Self-motivated with an ability to deliver work in line with priorities and timescales
- Attention to detail and high levels of accuracy
- Excellent data input skills
- Ability to produce accurate and timely correspondence and meeting notes
- Good IT skills
- Good analytical skills
- Problem Solver
Desirable
- Ability to establish, coordinate and maintain effective administrative systems
- Organisational skills and logical approach to work
- Good organisational skills with ability to prioritise workload
Person Specification
Experience
Essential
- Previous experience of using databases/Management of information systems
- Experience of using Microsoft Office products
Desirable
- Experience of co-ordinating and prioritising own workload
- Experience of working in in a healthcare setting
Qualifications
Essential
Desirable
- RSA/OCR typing/word processing basic level or equivalent
- ECDL qualification
SKILLS/ABILITIES
Essential
- Good quality interpersonal, oral and written communication skills
- Ability to deal with problems as they arise, using judgment, knowledge and decision making skills
-
- Ability to work effectively in a team and autonomously
-
- Ability to take direction with regards to workload and allocation
- Self-motivated with an ability to deliver work in line with priorities and timescales
- Attention to detail and high levels of accuracy
- Excellent data input skills
- Ability to produce accurate and timely correspondence and meeting notes
- Good IT skills
- Good analytical skills
- Problem Solver
Desirable
- Ability to establish, coordinate and maintain effective administrative systems
- Organisational skills and logical approach to work
- Good organisational skills with ability to prioritise workload
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
