Warden Lodge Medical Practice

Patient Services Coordinator

The closing date is 30 September 2025

Job summary

Join our busy GP practice as a Patient Services Coordinatorwhere youll be the first point of contact for patients and help keep our practice running smoothly. You'll combine friendly front desk duties with administrative back-office work.

We are a forward-thinking practice that has implemented systems to help manage patient flow effectively, so our mornings are generally calm, without long queues on the phone or at the front desk.

Were looking for someone approachable, organised, and confident in a busy environment, who enjoys both patient-facing work and behind-the-scenes support.

Main duties of the job

  • Provide a warm and professional welcome to patients at the front desk.

  • Support with opening and closing the surgery and forming part of a flexible rota pattern.

  • Answer telephone calls and respond to patient queries in a friendly and professional manner.

  • Support the Accurx Total Triage system as triage assistant, helping manage patient requests efficiently.

  • Assist with general administrative tasks, such as tasks, emails, document scanning and long-term condition recalls.

  • Any other tasks allocated by practice manager

  • About us

    Warden Lodge Medical Practice is a well-established NHS GP training and research practice, with approximately 9,500 registered patients. Our clinical team consists of 2 GP Partners, 2 Nurse Practitioners, 2 Nurses and 1 HCA. We form part of Broxbourne Alliance PCN.

    We take pride in creating a welcoming and well-organised environment, where everyones contributions matter. We also support our staff with ongoing training and opportunities to upskill, and we understand the importance of family commitments, offering flexibility wherever we can.

    Details

    Date posted

    10 September 2025

    Pay scheme

    Other

    Salary

    £12.21 to £12.45 an hour £12.21 per hour during probation, rising to £12.45 per hour.

    Contract

    Permanent

    Working pattern

    Full-time, Part-time, Job share, Flexible working

    Reference number

    A5894-25-0000

    Job locations

    Glen Luce

    Cheshunt

    EN8 8NW


    Job description

    Job responsibilities

    Greeting patients and handling telephone/email enquiries in a professional & friendly manner

    Booking, amending, and cancelling appointments using our clinical systems (SystmOne and Accurx)

    Processing prescriptions, document scanning and other administrative tasks

    Handling patient records, ensuring confidentiality and accuracy

    More details in uploaded job description

    Job description

    Job responsibilities

    Greeting patients and handling telephone/email enquiries in a professional & friendly manner

    Booking, amending, and cancelling appointments using our clinical systems (SystmOne and Accurx)

    Processing prescriptions, document scanning and other administrative tasks

    Handling patient records, ensuring confidentiality and accuracy

    More details in uploaded job description

    Person Specification

    Qualifications

    Essential

    • No formal qualifications necessary for this role. Full training will be given during induction.

    Experience

    Essential

    • Good general education with good numeracy and literacy skills
    • Previous experience working with computers

    Desirable

    • Experience as a Medical Receptionist in a GP Surgery
    • Previous experience of customer care or dealing with members of public in a frontline role
    Person Specification

    Qualifications

    Essential

    • No formal qualifications necessary for this role. Full training will be given during induction.

    Experience

    Essential

    • Good general education with good numeracy and literacy skills
    • Previous experience working with computers

    Desirable

    • Experience as a Medical Receptionist in a GP Surgery
    • Previous experience of customer care or dealing with members of public in a frontline role

    Employer details

    Employer name

    Warden Lodge Medical Practice

    Address

    Glen Luce

    Cheshunt

    EN8 8NW


    Employer's website

    https://wardenlodge.co.uk/ (Opens in a new tab)

    Employer details

    Employer name

    Warden Lodge Medical Practice

    Address

    Glen Luce

    Cheshunt

    EN8 8NW


    Employer's website

    https://wardenlodge.co.uk/ (Opens in a new tab)

    Employer contact details

    For questions about the job, contact:

    Deputy Practice Manager / Practice Manager

    Holly Ioannou / Rebecca Coleman

    wardenlmp.manager@nhs.net

    01992622324

    Details

    Date posted

    10 September 2025

    Pay scheme

    Other

    Salary

    £12.21 to £12.45 an hour £12.21 per hour during probation, rising to £12.45 per hour.

    Contract

    Permanent

    Working pattern

    Full-time, Part-time, Job share, Flexible working

    Reference number

    A5894-25-0000

    Job locations

    Glen Luce

    Cheshunt

    EN8 8NW


    Supporting documents

    Privacy notice

    Warden Lodge Medical Practice's privacy notice (opens in a new tab)