Finance, HR and Business Assistant

Job description

Job responsibilities

MAIN ROLE AND PURPOSE OF THE POST

The Finance, HR and Business Assistant will support the team to:

Provide HR functions and training for all staff.

Provide facilities, supplies and IT functions across the company.

Ensure that accurate information is available to staff and patients.

Provide accurate records of financial transactions.

SPECIFIC RESPONSIBILITIES

Administer the recruitment, employment and induction of all new staff.

Administer all absences including annual, sick, maternity, paternity, parental, compassionate and special leave.

Administer the appraisal, registration and revalidation of relevant clinical staff.

Administer the provision and uptake of all training in order to ensure that staff remain competent to carry out their duties.

Manage all aspects of the induction and support of GP registrars and nursing students and support them during their placement.

Arrange and take minutes for meetings as required.

Ensure that key equipment is maintained and arrange servicing where appropriate.

Administer the TeamNet system and ensure that it contains accurate, up to date content and remains available to staff.

Assist with managing the Business Email inbox.

Maintain staff personal files with all HR information.

Accurate record keeping, administration and collation of financial transactions and documents to ensure income of the practice maintained.

Invoices from the preparation of the invoices to ensuring that the terms of the invoice are met and the timely monies received, chasing as required.

Use accounting system to record all financial transactions.

Liaise with Operations Managers regarding invoicing for medical reports.

Oversee the balancing of the petty cash at all sites and keep accurate records.

Maintain spreadsheets in line with accounting system.

Person Specification

Experience

Essential

• Experience of working in a team.
• Experience of working with confidential and sensitive information.

Desirable

• Experience of working in a GP practice.
• HR experience.
• Finance experience

Qualifications

Essential

• GCSE grade A to C in English and Maths

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

The Whalebridge Practice

Address

Swindon Nhs Health Centre

1 Islington Street

Swindon

SN1 2DQ

Employer's website

https://www.sparcells-surgery.co.uk/ (Opens in a new tab)