PA to Senior Management team

Job description

Job responsibilities

MAIN ROLE AND PURPOSE OF THE POST

The PA to the senior management team will:

Assist with the smooth running of the management team.

Provide a discrete and confidential service.

Carry out tasks on behalf of the senior managers.

Liaise with staff or external agencies as required.

MAIN RESPONSIBILITIES

To work closely with the Senior Management Team providing support to a range of activities as necessary.

Produce letters, documents and spreadsheets as required and to a high standard of accuracy.

To manage the senior management email account and ensure that messages are prioritised, and appropriate deadlines are added.

Provide diary management to the senior managers.

Distribute information to the practice team as necessary.

To collect information and present it in an appropriate format, to given deadlines.

To develop and maintain an accurate, robust and current electronic filing system.

To organise meetings including preparing agendas, distributing papers and inviting attendees. At the meeting they will take notes and subsequently prepare and distribute minutes.

To organise/assist in the planning of practice events, including preparation of content and booking of suitable venues.

The senior managers work from three sites and the PA will be required to work from all sites as required.

Person Specification

Qualifications

Essential

• Received a basic education.
• English Language GCSE at grade C or above or equivalent.

Desirable

• Hold ECDL or other IT qualification

Experience

Essential

• Excellent keyboard skills.
• Experience of working with Microsoft Office.
• Experience of managing an e-mail accounts and diaries.
• Have excellent spelling and grammar.
• Have understanding of the requirements for organising a meeting.
• Have knowledge of GDPR and Data Protection legislation.
• Be discreet and able to work with confidential information.
• Have excellent written and verbal communication skills.
• Be flexible and able to adapt to change.
• Be able to prioritise their workload and work autonomously to achieve deadlines.
• Demonstrate excellent attention to detail.
• Have worked as a PA.

Desirable

• Experience of SystmOne.
• Have worked in a health setting.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

The Whalebridge Practice

Address

Sparcells Surgery

Midwinter Close

Peatmoor

Swindon

SN5 5AN

Employer's website

https://www.sparcells-surgery.co.uk/ (Opens in a new tab)