Job summary
Cleveland Local Medical Committee are excited to be recruiting,
we are looking for a IT and Communication Coordinator to join the team!
Do you have previous admin experience? Do you have strong excel
skills? Are you a strong team player? Are you an excellent communicator?
If this sounds like something you are interested in
Main duties of the job
What you'll be responsible for:
Drafting and editing materials and communications.
Maintaining effective and efficient communications to members and outside organisations.
Assist in maintaining web content andwebsite maintenance, updating job advertising and guidance.
Distribution of CLMC weekly bulletins, guidance and consultations to members and outside organisations.
Maintain effective database of general practitioners, practices and other key contacts.
Support CLMC meetings including scheduling arrangements, managing executive diaries and CLMC events
Collating responses from consultations
Administrative support to the CLMC team
You'll have the following skills/experience:
Excellent communication skills- both verbal and written
Microsoft office skills- Outlook, Word, and Excel
Ability to meet deadlines and work under pressure
Previous admin experience
Excellent interpersonal skills in order to work effectively with a wide range of health professionals and as part of a team
About us
ClevelandLMC is an elected professional body that represents the views of local GPs and practice teams, at a national and local level, on issues of local interest in general practice.
What we do
- Negotiate and work co-operatively with NHS England, ICBs, Local Authorities (Public Health) and local organisations, including federations, on behalf of practices on issues that impact on general practice
- Provide personal, professional support for all individual GPs and/or practices through periods of difficulty e.g. partnership agreements, performance and contractual problems
- Provide information, guidance and advice on local and national matters impacting on general practice including health policies, contracts, employment, ethical and business matters but excluding legal, financial or taxation advice. This list is not exhaustive. Many constituents contact us on an ad hoc basis upon which we offer support and/or further contacts
- Work with and advise NHS England, ICB, federations and Local Authority staff on any of the above in relation to general practice
- Ensure local GP opinions are heard and respected nationally to influence national negotiations and policy and that their interests are represented in political and other settings in positions of influence
Job description
Job responsibilities
Job purpose
The post holder has primary responsibility for:
Drafting and editing materials and communications.
Maintaining effective and efficient communications
to members and outside organisations.
Assist in maintaining web content
and website maintenance, updating job
advertising and guidance.
Distribution of CLMC weekly bulletins, guidance
and consultations to members and outside organisations.
Maintain effective database of general practitioners,
practices and other key contacts.
Support CLMC meetings including scheduling arrangements,
managing executive diaries and CLMC events
Collating responses from consultations
Administrative support to the CLMC team.
Main duties and responsibilities
Maintain databases of contacts GPs (including
addition/removal of GP names from the Medical List), practices, Board members
and all other contacts to enable paper, e-mail and voice communication.
Manage the maintenance of the CLMC website and
social media.
Manage procurement of all office materials and
equipment ensuring efficiency and economy.
With the Business Manager, collate and disseminate
the CLMC bulletin and other appropriate information within agreed deadlines to
all General Practitioners, Practice Managers and practices as appropriate.
With the Business Manager, ensure information
is as accessible as possible to all CLMC members through paper and electronic
systems.
Ensure compliance with Data Protection Act
1998, Caldicott recommendations and Freedom of Information Act.
Ensure appropriate office insurances (e.g.
Employers Liability and Professional Liability) are adequate, best value and in
place.
Collating CLMC Executive responses, Respond to requests
for information as appropriate.
Plan and organise CLMC Board meetings,
sub-committee meetings, including inspection and selection of venues, catering
arrangements and equipment and support Practice Manager Group meetings and
other GP group meetings if requested.
Produce notes from meetings in a timely manner and
circulate to all attendees.
Job description
Job responsibilities
Job purpose
The post holder has primary responsibility for:
Drafting and editing materials and communications.
Maintaining effective and efficient communications
to members and outside organisations.
Assist in maintaining web content
and website maintenance, updating job
advertising and guidance.
Distribution of CLMC weekly bulletins, guidance
and consultations to members and outside organisations.
Maintain effective database of general practitioners,
practices and other key contacts.
Support CLMC meetings including scheduling arrangements,
managing executive diaries and CLMC events
Collating responses from consultations
Administrative support to the CLMC team.
Main duties and responsibilities
Maintain databases of contacts GPs (including
addition/removal of GP names from the Medical List), practices, Board members
and all other contacts to enable paper, e-mail and voice communication.
Manage the maintenance of the CLMC website and
social media.
Manage procurement of all office materials and
equipment ensuring efficiency and economy.
With the Business Manager, collate and disseminate
the CLMC bulletin and other appropriate information within agreed deadlines to
all General Practitioners, Practice Managers and practices as appropriate.
With the Business Manager, ensure information
is as accessible as possible to all CLMC members through paper and electronic
systems.
Ensure compliance with Data Protection Act
1998, Caldicott recommendations and Freedom of Information Act.
Ensure appropriate office insurances (e.g.
Employers Liability and Professional Liability) are adequate, best value and in
place.
Collating CLMC Executive responses, Respond to requests
for information as appropriate.
Plan and organise CLMC Board meetings,
sub-committee meetings, including inspection and selection of venues, catering
arrangements and equipment and support Practice Manager Group meetings and
other GP group meetings if requested.
Produce notes from meetings in a timely manner and
circulate to all attendees.
Person Specification
Experience
Essential
- Experience of working in a busy office
- Experience of dealing with a high volume of telephone and email enquiries.
- Work without direct supervision and able to develop own skills
- Ability to work effectively within and between teams to achieve common objectives
- Liaising with outside organisations
- Excellent written and verbal communication skills
- Extensive IT skills. Competent in Microsoft Office (Outlook, Word and Excel)
- Strong organisational skills with a systematic approach to problem solving
- High standards of accuracy and attention to detail
- Excellent time management skills with the ability to prioritise, plan and organise day to day activities ensuring that deadlines and objectives are achieved
- Organisational and time management skills with the ability to multi task within a demanding office environment
- Good interpersonal skills, confident and professional telephone manner
- Excellent customer service skills
- Relationship building & management
- Ability to develop and maintain strong, effective and professional working relationships
Desirable
- Flexibility to work other hours if required e.g. attendance at LMC organised meetings
Person Specification
Experience
Essential
- Experience of working in a busy office
- Experience of dealing with a high volume of telephone and email enquiries.
- Work without direct supervision and able to develop own skills
- Ability to work effectively within and between teams to achieve common objectives
- Liaising with outside organisations
- Excellent written and verbal communication skills
- Extensive IT skills. Competent in Microsoft Office (Outlook, Word and Excel)
- Strong organisational skills with a systematic approach to problem solving
- High standards of accuracy and attention to detail
- Excellent time management skills with the ability to prioritise, plan and organise day to day activities ensuring that deadlines and objectives are achieved
- Organisational and time management skills with the ability to multi task within a demanding office environment
- Good interpersonal skills, confident and professional telephone manner
- Excellent customer service skills
- Relationship building & management
- Ability to develop and maintain strong, effective and professional working relationships
Desirable
- Flexibility to work other hours if required e.g. attendance at LMC organised meetings