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The Molebridge Practice

Clinical Administrator/Patient Care Coordinator

The closing date is 11 September 2025

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Job summary

We are looking for an enthusiastic patient care coordinator to join our small friendly team at Molebridge Practice.

This valued and varied administrative role will support the clinical, management and reception teams to provide safe and effective care for our patients.

Previous experience of similar work would be an advantage but full training can be given.

This will be a hybrid role with some opportunity for remote working once established in the post.

Main duties of the job

  • Manage patient registrations and deductions on clinical and workforce systems (EMIS).
  • Prepare, review, and submit PPA claims in accordance with NHS regulations and deadlines.
  • Draft, format, and distribute medical reports and non-NHS letters.
  • Provide support to process urgent TWR letters and other referrals when needed.
  • Support efficient document processing and workflow.
  • Coordinate proxy access services for patients, including setting up authorised representatives in clinical systems.
  • Ensure all data entry and communication is accurate and complies with GDPR and NHS information governancestandards.
  • Maintain audit trails for work undertaken and assist in compliance checks.
  • Carry out other general administrative tasks including call handling, scanning, filing, and appointment coordination when needed.

About us

Molebridge practice is a relatively small practice of around 6000 patients across 2 sites. We are a close-knit and supportive team and are looking to recruit like-minded, caring individuals who have an interest in supporting their local population.

Car-parking is available on-site.

CQC rated Good 2023.

Details

Date posted

11 July 2025

Pay scheme

Other

Salary

£14 an hour

Contract

Permanent

Working pattern

Part-time, Flexible working

Reference number

A5706-25-0008

Job locations

148-154 Kingston Road

Leatherhead

Surrey

KT22 7PZ


3 Cannonside

Fetcham

Leatherhead

Surrey

KT229LE


Job description

Job responsibilities

Key responsibilities

  • Manage patient registrations and deductions on clinical and workforce systems (EMIS).
  • Prepare, review, and submit PPA claims in accordance with NHS regulations and deadlines.
  • Draft, format, and distribute medical reportsand non-NHS letters.
  • Provide support to process urgent TWR letters and other referrals when needed.
  • Support efficient document processing and workflow.
  • Coordinate proxy access services for patients, including setting up authorised representatives in clinical systems.
  • Ensure all data entry and communication is accurate and complies with GDPR and NHS information governance standards.
  • Maintain audit trails for work undertaken and assist in compliance checks.
  • Carry out other general administrative tasks including call handling, scanning, filing, and appointment coordination when needed.

Job description

Job responsibilities

Key responsibilities

  • Manage patient registrations and deductions on clinical and workforce systems (EMIS).
  • Prepare, review, and submit PPA claims in accordance with NHS regulations and deadlines.
  • Draft, format, and distribute medical reportsand non-NHS letters.
  • Provide support to process urgent TWR letters and other referrals when needed.
  • Support efficient document processing and workflow.
  • Coordinate proxy access services for patients, including setting up authorised representatives in clinical systems.
  • Ensure all data entry and communication is accurate and complies with GDPR and NHS information governance standards.
  • Maintain audit trails for work undertaken and assist in compliance checks.
  • Carry out other general administrative tasks including call handling, scanning, filing, and appointment coordination when needed.

Person Specification

Qualifications

Essential

  • Good standard of basic education with GCSE English and Mathematics at Grade C or above (or equivalent)

Desirable

  • Qualifications in health and social care

Experience

Essential

  • Experience of administrative work

Desirable

  • Experience of working in the field of health and social care
Person Specification

Qualifications

Essential

  • Good standard of basic education with GCSE English and Mathematics at Grade C or above (or equivalent)

Desirable

  • Qualifications in health and social care

Experience

Essential

  • Experience of administrative work

Desirable

  • Experience of working in the field of health and social care

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

The Molebridge Practice

Address

148-154 Kingston Road

Leatherhead

Surrey

KT22 7PZ


Employer's website

https://www.themolebridgepractice.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

The Molebridge Practice

Address

148-154 Kingston Road

Leatherhead

Surrey

KT22 7PZ


Employer's website

https://www.themolebridgepractice.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Practice manager

Wendy Linsley

syheartlandsicb.molebridge.management@nhs.net

Details

Date posted

11 July 2025

Pay scheme

Other

Salary

£14 an hour

Contract

Permanent

Working pattern

Part-time, Flexible working

Reference number

A5706-25-0008

Job locations

148-154 Kingston Road

Leatherhead

Surrey

KT22 7PZ


3 Cannonside

Fetcham

Leatherhead

Surrey

KT229LE


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