Receptionist/Administrator

Bower Mount Medical Practice

The closing date is 11 April 2025

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Job summary

Here at Bower Mount Medical Practice, we are looking to recruit a friendly and enthusiastic individual to support patients and clinicians as a receptionist/administrator. Full time or part time hours will be considered.

Main duties of the job

The role would include welcoming and helping patients at our reception desk, and patients contacting the Practice via telephone, dealing with online triage requests, as well as supporting the Practice with other administrative tasks.

About us

We are a friendly team responsible for the care of circa 11,000 patients.

Our mission is to provide professional, accessible, quality healthcare services for our patients, providing the best possible outcomes for our patients in a safe and welcoming environment. We strive to be a modern general practice, offering a wide range of services. We aim to use technology in an effective and efficient way to improve our administration, patient contact and clinical activity. We are keen to invest in our staff team, to develop their skills and knowledge.

We are situated in central Maidstone, and offer free parking for staff.

Date posted

28 March 2025

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Full-time, Part-time

Reference number

A5605-25-0002

Job locations

Bower Mount Medical Practice

Bower Mount Road

Maidstone

ME16 8AX


Job description

Job responsibilities

Job Summary:

Provision of efficient reception service for patients and clinicians.

Liaison with outside agencies and services on behalf of patients and clinicians.

Triage patients as per practice protocols and guidelines.

Support other team members to ensure that workload is fairly covered and shared.

Answer telephone calls quickly and efficiently as per practice guidelines and protocols.

Deal with administrative tasks to support the Practice in delivering high quality patient services.

Key Tasks may include:

Answer incoming telephone calls to the Practice.

Check patients in for appointments.

Deal with e-mails sent to practice generic e-mail address.

Open & close surgery.

Understand and use EMIS clinical system as per practice guidelines.

Deal with patient queries and requests.

Manage patient registrations/deductions and associated admin.

Deal with TASKS on EMIS and Anima.

LRU referrals.

Chaperone patients.

Job description

Job responsibilities

Job Summary:

Provision of efficient reception service for patients and clinicians.

Liaison with outside agencies and services on behalf of patients and clinicians.

Triage patients as per practice protocols and guidelines.

Support other team members to ensure that workload is fairly covered and shared.

Answer telephone calls quickly and efficiently as per practice guidelines and protocols.

Deal with administrative tasks to support the Practice in delivering high quality patient services.

Key Tasks may include:

Answer incoming telephone calls to the Practice.

Check patients in for appointments.

Deal with e-mails sent to practice generic e-mail address.

Open & close surgery.

Understand and use EMIS clinical system as per practice guidelines.

Deal with patient queries and requests.

Manage patient registrations/deductions and associated admin.

Deal with TASKS on EMIS and Anima.

LRU referrals.

Chaperone patients.

Person Specification

Qualifications

Essential

  • GCSE in Maths and English A-C grade, or equivalent.

Desirable

  • NVQ in Customer Service.

Experience

Essential

  • Experience of working in a customer service environment.

Desirable

  • Experience of working in General Practice, would be beneficial.

Required skills

Essential

  • Strong communication skills both verbal and written.
  • Adaptable to change.
  • Organisational skills.
  • Competency in using IT.
  • Able to work at pace with focus on accuracy.

Desirable

  • Knowledge of Emis, Docman and other clinical systems
Person Specification

Qualifications

Essential

  • GCSE in Maths and English A-C grade, or equivalent.

Desirable

  • NVQ in Customer Service.

Experience

Essential

  • Experience of working in a customer service environment.

Desirable

  • Experience of working in General Practice, would be beneficial.

Required skills

Essential

  • Strong communication skills both verbal and written.
  • Adaptable to change.
  • Organisational skills.
  • Competency in using IT.
  • Able to work at pace with focus on accuracy.

Desirable

  • Knowledge of Emis, Docman and other clinical systems

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Bower Mount Medical Practice

Address

Bower Mount Medical Practice

Bower Mount Road

Maidstone

ME16 8AX


Employer's website

https://www.bowermountmedical.co.uk/ (Opens in a new tab)

Employer details

Employer name

Bower Mount Medical Practice

Address

Bower Mount Medical Practice

Bower Mount Road

Maidstone

ME16 8AX


Employer's website

https://www.bowermountmedical.co.uk/ (Opens in a new tab)

For questions about the job, contact:

HR Lead

Joanne Newby

joanne.newby2@nhs.net

01622756721

Date posted

28 March 2025

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Full-time, Part-time

Reference number

A5605-25-0002

Job locations

Bower Mount Medical Practice

Bower Mount Road

Maidstone

ME16 8AX


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