Job summary
Maidenhead PCN are currently in process of digital transformation of our services and processes. We are looking for a part-time Finance Officer to support our developments and becoming a legal entity.
The post holder will be a key member of a small management team with specific responsibility in the areas of accounts payable and accounts receivable.
The role will involve supporting the PCN through the management of invoice workflows, supplier setups, processing manual payment uploads, dealing with queries and raising Sales Orders. We are looking for a dedicated individual to work within the PCN Management team with an excellent customer focus, and good knowledge of accounts payables and payroll is essential.
You will have excellent organisational and communication skills plus the ability to deal with people at all levels in a friendly and helpful manner.
Applicants should be confident, numerate and proficient in the use of Accounting System programs.
Keys Duties:
- Various aspects of period end reporting, including the preparation of some balance sheet reconciliations.
- Bank Reconciliations.
- Entering purchase invoices onto the purchase order system ready for importing into the Sage/ Quick Books Accounts package.
- Raising monthly sales invoices using the Sage/ Quick Books Accounts package and assisting with the chasing up of outstanding debts.
- Running reports agreeing intercompany balances as well as ensuring all payments are processed efficiently.
- Processing BAC's runs.
Main duties of the job
-
- To support the PCN Management Team to provide an exemplary financial accounts function for Maidenhead PCN.
- Responsible for managing the invoice workflows including redirecting invoices from the central workflow.
- Responsible for ensuring new supplier setups and amendments are processed correctly.
- Investigate and resolve queries as required.
- Raise sales orders.
- Setting up the weekly and ad-hoc reports on database.
- Completion of all month end tasks, reporting in line with the period end timetable and task list
- Preparation of the monthly management accounts to a Trial Balance stage using the Sage/ Quick Books Accounts Package to post the relevant journals.
- Achieving various Finance department KPI's, including those relating to aged creditors and debtor days.
- Monthly preparation of the staff payroll using Payroll packages and Web expenses system.
- Assisting the PCN Manager with the preparation of the remittance advices to be sent to the relevant pension authority.
- Assisting with the processing of year end reports to meet accounting law requirements, HMRC requirements and staff/doctors pension requirements.
- Efficient balance sheet management with specific regard to actioning unallocated receipts and other balances held in suspense.
- Managing the payroll process and liaising departments with the organisation.
- Assisting the PCN Manager with the monthly payment of suppliers.
About us
Maidenhead Primary Care Network, is a group of 9 GP
Practices with a proven track record in working both together and with our
local strategic partners to deliver at scale projects to the 70000 patient
population of Maidenhead in Berkshire.
We are fortunate to have a wonderful workforce of both
Clinical and non Clinical colleagues working together with our Practice staff
to deliver new care models to our patients.
We have an established leadership team, governance group and
are supported by an engaged and enthusiastic Practice Management Group and
Clinical Leaders for strategic areas of development.
We look forward to you joining us on our continued journey
Job description
Job responsibilities
- Various aspects of period end reporting, including the preparation of some balance sheet reconciliations.
- Bank Reconciliations.
- Entering purchase invoices onto the purchase order system ready for importing into the Accounts package.
- Raising monthly sales invoices using the Accounts package and assisting the PCN manager with the chasing up of outstanding debts.
- Running reports agreeing intercompany balances as well as ensuring all payments are processed efficiently.
- Processing BAC's runs.
- Setting up the weekly and ad-hoc reports on database.
- Completion of all month end tasks, reporting in line with the period end timetable and task list.
- Preparation of the monthly management accounts to a Trial Balance stage using the Accounts Package to post the relevant journals.
- Achieving various Finance KPI's, including those relating to aged creditors and debtor days.
- Monthly preparation of the staff payroll using the Payroll package and Web expenses system.
- Assisting the PCN Manager with the preparation of the duty doctors pay on a monthly basis along with the preparation of the remittance advices to be sent to the relevant pension authority.
- Assisting with the processing of year end reports to meet accounting law requirements, HMRC requirements and NHS staff pension requirement.
- Efficient balance sheet management with specific regard to actioning unallocated receipts and other balances held in suspense.
- Efficient intercompany invoicing and credit control.
- Managing the payroll process and liaising with other departments
- Assisting the PCN Manager with the monthly payment of suppliers.
Other
- To carry out other appropriate delegated duties as required by the PCN Management Team.
- The job description and person specification are an outline of the tasks, responsibilities and outcomes required of the role.
- The job description and person specification may be reviewed on an on-going basis in accordance with the changing needs of the organisation.
Job description
Job responsibilities
- Various aspects of period end reporting, including the preparation of some balance sheet reconciliations.
- Bank Reconciliations.
- Entering purchase invoices onto the purchase order system ready for importing into the Accounts package.
- Raising monthly sales invoices using the Accounts package and assisting the PCN manager with the chasing up of outstanding debts.
- Running reports agreeing intercompany balances as well as ensuring all payments are processed efficiently.
- Processing BAC's runs.
- Setting up the weekly and ad-hoc reports on database.
- Completion of all month end tasks, reporting in line with the period end timetable and task list.
- Preparation of the monthly management accounts to a Trial Balance stage using the Accounts Package to post the relevant journals.
- Achieving various Finance KPI's, including those relating to aged creditors and debtor days.
- Monthly preparation of the staff payroll using the Payroll package and Web expenses system.
- Assisting the PCN Manager with the preparation of the duty doctors pay on a monthly basis along with the preparation of the remittance advices to be sent to the relevant pension authority.
- Assisting with the processing of year end reports to meet accounting law requirements, HMRC requirements and NHS staff pension requirement.
- Efficient balance sheet management with specific regard to actioning unallocated receipts and other balances held in suspense.
- Efficient intercompany invoicing and credit control.
- Managing the payroll process and liaising with other departments
- Assisting the PCN Manager with the monthly payment of suppliers.
Other
- To carry out other appropriate delegated duties as required by the PCN Management Team.
- The job description and person specification are an outline of the tasks, responsibilities and outcomes required of the role.
- The job description and person specification may be reviewed on an on-going basis in accordance with the changing needs of the organisation.
Person Specification
Experience
Essential
- Thorough knowledge of financial (accounts payable and accounts receivable) procedures acquired through previous experience or finance training acquired through NVQ Level 4/Association of Accounting Technicians (AAT) or equivalent experience.
- Strong numeracy and analytical skills. Intermediate Advanced Excel skills. Good communication and organisational skills. Professional, meticulous, and diligent individual. Team player, but also works well on own initiative. Committed to continuous improvement and adding value.
Desirable
- Experience of working in NHS services
Person Specification
Experience
Essential
- Thorough knowledge of financial (accounts payable and accounts receivable) procedures acquired through previous experience or finance training acquired through NVQ Level 4/Association of Accounting Technicians (AAT) or equivalent experience.
- Strong numeracy and analytical skills. Intermediate Advanced Excel skills. Good communication and organisational skills. Professional, meticulous, and diligent individual. Team player, but also works well on own initiative. Committed to continuous improvement and adding value.
Desirable
- Experience of working in NHS services
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
