Reception/Admin Assistant

Job summary

We are looking for professional receptionist to join our growing team. As a receptionist, you will excel in providing first-rate customer care and have great interpersonal skills at the front desk and on the telephone. You must be able to work flexibly in a team of receptionists on a rota basis to cover Surgery opening hours and also provide holiday and sickness cover, as needed, on an overtime basis. You must be a team player with excellent communication skills, telephone manner and have the ability to work under pressure.You will be the first point of contact for all visitors to the practice and will be expected to follow the practice policies and procedures of always aiming to provide high quality primary care services. Our receptionists will always be expected to be professional, helpful and understanding of our patients needs.

Main duties of the job

The post-holder is responsible for:

• Answering the telephone
• Dealing with all enquiries from patients attending the Surgery and online requests
• Booking and cancelling appointments
• Booking in patients arriving for appointments
• Dealing with non-clinical enquiries regarding prescriptions
• Recording and booking home visit requests
• Taking results via the telephone from hospitals
• Telephoning patients with results/scans etc., at the Doctors request
• Telephoning patients when necessary
• Attending staff Practice meetings
• Chaperoning for patients when necessary
• Using SystmOne to send internal tasks, access patient records, send internal and external messages, write patient correspondence etc

You will need:

• Strong inter-personal and prioritisation skills.
• To be committed to delivering a quality service, be a team player and proactively identify continuous improvement opportunities and implement them.
• To plan ahead and respond to changes and understand the impact that these changes can have on the overall service delivery of the Practice.
• To engage effectively and handle interactions with a wide range of stakeholders and be comfortable with providing advice and support.

About us

We are a growing surgery within South Ockendon.

We are looking to add a part time receptionist to our close working team.