Medical Secretary
Woodlands Surgery
The closing date is 16 April 2025
Job summary
Friendly GP practice in Redhill. Looking for a medical secretary to join our team.
Excellent customer service essential.
Main duties of the job
To assist in the efficient
running of the practice. Providing
support to Doctors, Nurses and Practice Manager in providing a high level of
patient care to the practice population.
About us
We are a high achieving practice based on one site with approximately 10,500 patients, operating personal patient lists.
Our clinical team includes a clinical pharmacist, pharmacy technicians, first contact practitioners, mental health workers, nurses and HCAs.
We are part of the Redhill Phoenix PCN.
Use Emis Web, Docman 10, AccuRx, Lexacom amongst other packages and we are on Windows 10.
Job description
Job responsibilities
- Type letters of referral for patients using EMIS and Lexacom.
- Type general correspondence, reports, contracts, job descriptions etc at the request of the Practice Manager using the computer word processing package provided.
- Photocopy reports, correspondence, schedules etc as required.
- Issue fee notes for completion of reports, claim forms etc as appropriate.
- Attend training sessions as considered appropriate by the Practice and maintain electronic learning on Bluestream
- Ensure out-going mail is posted at the end of the day.
- Liaise with patients, hospital and outside agencies, as necessary.
- Provide reception cover to help reception when needed
- Be included in the receptionist Saturday rota
- Show receptionists how to send referrals electronically
- Keep referral database up to date
- Coding for Practice Manager and GP Partners such as TWR coding and so on
- Manage worklists on ERS
- Take minutes for practice meetings and other meetings when asked
- Mange the secretaries email address
- Manage the Docman email address
- Manage tasks on Emis and workflow on Docman
- Process and send referrals electronically, by post, child portal etc when needed to i.e. when receptionists are short staffed
- Any other reasonable tasks as requested by Practice Manager or GP Partners
Job description
Job responsibilities
- Type letters of referral for patients using EMIS and Lexacom.
- Type general correspondence, reports, contracts, job descriptions etc at the request of the Practice Manager using the computer word processing package provided.
- Photocopy reports, correspondence, schedules etc as required.
- Issue fee notes for completion of reports, claim forms etc as appropriate.
- Attend training sessions as considered appropriate by the Practice and maintain electronic learning on Bluestream
- Ensure out-going mail is posted at the end of the day.
- Liaise with patients, hospital and outside agencies, as necessary.
- Provide reception cover to help reception when needed
- Be included in the receptionist Saturday rota
- Show receptionists how to send referrals electronically
- Keep referral database up to date
- Coding for Practice Manager and GP Partners such as TWR coding and so on
- Manage worklists on ERS
- Take minutes for practice meetings and other meetings when asked
- Mange the secretaries email address
- Manage the Docman email address
- Manage tasks on Emis and workflow on Docman
- Process and send referrals electronically, by post, child portal etc when needed to i.e. when receptionists are short staffed
- Any other reasonable tasks as requested by Practice Manager or GP Partners
Person Specification
Qualifications
Essential
Desirable
Person Specification
Qualifications
Essential
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.