Job summary
To provide general secretarial support to the
Practice Manager, Doctors and Health Professionals involving word processing
and audio typing skills with general clerical work.
Main duties of the job
- To make appointments, bookings and admissions as required.To liaise and arrange meetings (to include the booking of rooms) as required and to attend meetings and take minutes.To establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure.To retrieve medical records and assist the completion of medical/insurance records.File patient records and correspondence in patient medical records.To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries.To maintain the computer clinic system in an accurate and secure manner.To assist with the gathering of statistics and information when required.To provide cover for members of the secretarial team during periods of sickness and annual leave.In liaison with the clerk responsible, maintain adequate supplies of office stationery in order to perform your secretarial duties.To receive and dispatch mail and maintain a pending system.Call and recall for chronic disease managementThe post holder shall as necessary provide cover for and undertake duties of absent colleagues.
About us
We are looking for an enthusiastic secretary to join our well-established team who values teamwork and would like to join the friendly team at Green lane Medical Centre.
- GMS Practice
- 10,200 patients
- 7 partners
- 5 salaried GPs
- 2 Advanced Nurse Practitioner
- 3 Practice Nurses
- 2 HCA
- Practice pharmacist
- Full supporting administration team
- Business Manager
- IT Manager
- CQC rating GOOD
Job description
Job responsibilities
- To provide an efficient audio, copy typing and word processing service for GPs and Health Professionals as required. This includes the typing of letters, reports, patient referrals, minutes, memorandums, etc. in an accurate and quality manner.
- To assist the Practice Manager with all clerical and administrative duties.
- To make appointments, bookings and admissions as required.
- To liaise and arrange meetings (to include the booking of rooms) as required and to attend meetings and take minutes.
- To establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure.
- To retrieve medical records and assist the completion of medical/insurance records.
- File patient records and correspondence in patient medical records.
- To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries.
- To maintain the computer clinic system in an accurate and secure manner.
- To assist with the gathering of statistics and information when required.
- To provide cover for members of the secretarial team during periods of sickness and annual leave.
- In liaison with the clerk responsible, maintain adequate supplies of office stationery in order to perform your secretarial duties.
- To receive and dispatch mail and maintain a pending system.
- Call and recall for chronic disease management
- The post holder shall as necessary provide cover for and undertake duties of absent colleagues.
Job description
Job responsibilities
- To provide an efficient audio, copy typing and word processing service for GPs and Health Professionals as required. This includes the typing of letters, reports, patient referrals, minutes, memorandums, etc. in an accurate and quality manner.
- To assist the Practice Manager with all clerical and administrative duties.
- To make appointments, bookings and admissions as required.
- To liaise and arrange meetings (to include the booking of rooms) as required and to attend meetings and take minutes.
- To establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure.
- To retrieve medical records and assist the completion of medical/insurance records.
- File patient records and correspondence in patient medical records.
- To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries.
- To maintain the computer clinic system in an accurate and secure manner.
- To assist with the gathering of statistics and information when required.
- To provide cover for members of the secretarial team during periods of sickness and annual leave.
- In liaison with the clerk responsible, maintain adequate supplies of office stationery in order to perform your secretarial duties.
- To receive and dispatch mail and maintain a pending system.
- Call and recall for chronic disease management
- The post holder shall as necessary provide cover for and undertake duties of absent colleagues.
Person Specification
Qualifications
Essential
- GCSE grade A to C in English and Maths
- RSA certificate
Experience
Essential
- Experience of working in a GP practice
Desirable
- Experience of working in a GP practice
Person Specification
Qualifications
Essential
- GCSE grade A to C in English and Maths
- RSA certificate
Experience
Essential
- Experience of working in a GP practice
Desirable
- Experience of working in a GP practice
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.