Practice Manager

Job description

Job responsibilities

Financial Management

Be aware of all Practice financial responsibilities.

Ensure control of expenditure.

Be aware of all Practice income generating streams and ensure the Practice is maximising income from these.

Monitor cash flow, liaise with the Practice accountant to prepare regular forecasts and reports for the Partners.

Ensure correct payments of supplies and expenses.

Ensure accurate bookkeeping, monthly bank reconciliations, and preparation for the Practice accounts by liaising with the Practice accountant.

Submit finance information to the Practice accountant as required throughout the year.

Manage Partner drawings.

Process Partner HMRC payments as advised by Practice accountant.

Process monthly payroll for Practice staff and maintain appropriate records.

Manage contributions for Practice pension scheme and maintain appropriate records.

Manage appropriate systems for handling and records of cash, cheques and petty cash.

Human Resources

Oversee the recruitment and retention of staff and provide a general personnel management service.

Ensure all staff are legally and gainfully employed. Monitor skill mix and deployment of staff.

Evaluate, organise, and oversee staff induction and training and ensure that all staff are adequately trained to fulfil their role.

Support and mentor staff, both as individuals and as team members.

Manage the resolution of disputes and grievances.

Issue and implement HR documentation (including job descriptions, employments contracts and employment policies)

Ensure all clinical staff have adequate indemnity cover.

Seek advice from Practice HR advisors where appropriate.

IM & T

Liaise with ICB/NHSE regarding systems procurement, IT development programmes.

Liaise with ICB IT department reporting any issues.

Ensure Practice disaster recovery plan is up to date.

Monitor standards for data entry and data collection.

Ensure the Practices compliance with the GDPR and FOI along with other relevant legislation and professional information standards such as GMC/BMA and LMC guidance.

Equality & Diversity

Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues.

Behaving in a manner which is welcoming to and of the individual, non- judgemental and respects their circumstances, feeling, priorities and rights and interpreting them in a way that is consistent with Practice procedures, policies and current legislation.

Health and Safety

Ensure all job holders across the Practice adhere to their individual responsibilities for infection control and health and safety, using a system of reporting and risk management (including audits).

Ensure compliance of all relevant Health and Safety regulations by liaising with the Practice H & S advisors and referring to Practice policies.

Ensure all staff are up to date with H & S training.

Legal Responsibilities

To ensure the Practice is meeting all legal requirements.

To ensure that the Practice has all necessary insurance.

To see professional advice as and when required.

Flexibility

This job description does not include all aspects of the post and as such the Practice Manager will be required to carry out any duties that may be reasonably requested by the GP Partners.

Person Specification

Qualifications

Essential

• Good standard of education with excellent literacy and numeracy skills.

Desirable

• A leadership/management/business management qualification.

Experience

Essential

• Experience of working with the general public.
• Experience of leading and motivating a team.
• Good communicator./
• Trustworthy, honest and reliable.
• Good sense of humour.
• Relevant Health and Safety experience.
• Experience of chairing meetings, producing agendas and minutes.

Desirable

• Management experience within the NHS or in Practice Management.
• Experience of financial management
• Experience of working in a health care setting
• NHS / Primary Care General Practice experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Regent Square Group Practice

Address

8-9 Regent Square

Doncaster

South Yorkshire

DN1 2DS

Employer's website

https://www.regentsquaregrouppractice.nhs.uk/ (Opens in a new tab)