Finance Manager

Job description

Job responsibilities

Join Our Team: Part-Time Finance Manager at Bourne Health

Are you seeking a part-time opportunity to drive financial excellence within our NHS GP Partnership? Bourne Health is recruiting a part-time Finance Manager to oversee financial operations at one of our locations. As a vital member of our team, you will play a pivotal role in ensuring efficient financial management, collaborating closely with partners and senior leaders.

Key Responsibilities:

Manage practice finances to maximise income and minimise expenditure.

Monitor cash flow, predict workflow, and mitigate financial risks.

Review income and expenditure statements, rectifying inaccuracies.

Oversee accounts receivable and payable functions, ensuring timely payments and proactive claims.

Maintain effective systems for handling patient fees, petty cash, and cheques.

Coordinate year-end figures submission with practice accountant.

Support Practice Manager in managing practice pension schemes.

Assist in PAYE matters for practice staff.

Present financial forecasts to relevant stakeholders.

Develop and oversee staff budgets in coordination with operations and practice managers.

Identify and implement cost-saving projects.

Periodically review payroll and accounting software for efficiency.

Brief and report to management on financial implications of contract and legislation changes.

Foster positive relationships with relevant stakeholders.

Collaborate with other Bourne Health Finance Managers and administrators.

Maintain transparent records for continuity.

Alert stakeholders to overspending or financial risks.

Manage Partnership Drawings.

Stay updated on industry developments for future planning.

Lead procurement process for all expenditure.

Manage stock levels effectively.

Implement financial governance policies.

Explore opportunities for financial incentives.

Represent the practice on financial matters within PCNs.

Ensure adequate insurance coverage.

Manage building leases and associated financial risks.

Oversee practice bank accounts.

Support financial acquisitions or mergers.

Update Financial Policies and document processes.

In addition to the primary responsibilities, the Finance Manager may be required to:

Act as the primary point of contact for finance-related matters with NHS(E), the ICB, and the practice accountant.

Partake in audits as requested.

Attend and actively participate in relevant meetings.

Attend any external meetings pertinent to the role of Finance Manager.

Provide line management support to members of the finance department in line with the practices Performance Management Policy.

Act as a mentor to newly appointed Finance staff and/or trainees, ensuring they complete the organisations induction programme in the allocated timeframe, and that they provide continued support utilising the Organisations Development Policy.

Key Performance Indicators (KPIs):

KPIs will be agreed annually with your Line Manager. These will be agreed according to business need.

Maintain the organisations Finance Management System at least on a weekly basis.

Stock levels are reviewed and recorded monthly.

The LCS/LES/LIS checklists are followed and updated monthly.

Cash flow and Creditors & Debtors list updated monthly for the finance meetings.

Monthly attendance & contribution at the finance meeting.

Maintain and ensure accuracy of P&L.

Oversight of QOF performance and highlighting trends.

This list is not exhaustive but a guide.

The following statement forms part of all job descriptions:

Confidentiality/Data Protection/Freedom of Information: Post holders must adhere to the Data Protection Act of 1998, ensuring strict confidentiality regarding patient and staff information. Unauthorised disclosure may result in disciplinary action, up to and including dismissal. Compliance with the Freedom of Information Act 2005 is required, necessitating adherence to the organisation's FOI procedure for written information requests.

Information Governance: Staff must comply with information governance, including statutory responsibilities, national NHS guidance, and local policies. They are responsible for securely accessing, processing, and forwarding personal information.

Equal Opportunities: Staff must always uphold The Bourne Partnership's Equal Opportunities Policy and Equality policies and processes.

Health and Safety: All staff must comply with health and safety policies to maintain a safe environment for patients, visitors, and employees, as per the Health and Safety at Work Act (1974) and subsequent regulations.

Infection Control: Staff are obligated to reduce healthcare-associated infections, attending mandatory training and adhering to infection control policies, including hand decontamination and personal protective equipment.

Risk Management: Staff must promptly report clinical and non-clinical risks, familiarise themselves with risk assessments, and contribute to incident reporting for service improvement.

Flexible Working: To best serve patient needs, staff may be required to work flexible shifts across multiple sites, including evenings and weekends.

Safeguarding Children and Vulnerable Adults: Staff hold a general responsibility for safeguarding children and vulnerable adults and must be aware of specific duties relating to their role.

Sustainability: Staff are responsible for minimising environmental impact through recycling, energy conservation, and prompt reporting of faults.

Person Specification

Experience

Essential

• oFinance Management: 5 years (required)
• o

Desirable

• Management: 2 years (preferred)

Financial management knowledge and skills

Essential

• To use financial management skills and to work within the Esher Green /Bourne Health team
• Good interpersonal and communication skills

Desirable

• Excellent financial management skills and experience

Qualifications

Essential

• oFinance Management: 5 years (required)
• oManagement: 2 years (preferred)

Desirable

• Management experience 2 years preferred

Employer details

Employer name

Esher Green Surgery

Address

Esher Green Surgery

Esher Green Drive

Esher

Surrey

KT10 8BX

Employer's website

https://www.eshergreensurgery.co.uk/ (Opens in a new tab)