Job summary
Medical Secretary
Stowhealth is an established GP Practice in Stowmarket,
Suffolk and part of Suffolk Primary Care.
We pride ourselves on offering an excellent, efficient and
friendly service to all patients.
We currently have a vacancy for a part time secretary for approximately
15 hours per week. The hours will be Monday and Tuesday 9am - 5pm.
This
role will require a full range of IT and secretarial skills along with
excellent communication skills. Whilst needing to be a team player is very
important, an ability to work on your own initiative is fundamental to the
post. Secretarial
experience is desirable but not essential for the right candidate.
Shortlisting will be 30th September with interviews on 7th October. The interview panel will consist of a minimum of 2 people.
Main duties of the job
- To provide an efficient audio (rarely used now)/copy typing and word processing service for GPs and health professionals as required. This includes the typing of letters, reports, patient referrals, etc. in an accurate and quality manner.
- Actioning referrals on SystmOne via tasks, ensuring forms have been completed correctly and sending them either by email or via e-Referrals.
- To establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure.
- To retrieve medical records and assist the completion of medical/insurance records.
- To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries.
About us
SPC is an innovative partnership of Suffolk GP surgeries.
Doctors and practice staff share resources and work together to ensure patients continue to receive high quality healthcare.
Suffolk Primary Care is committed to a policy of equal opportunities in employment. Applicants will ideally be fully vaccinated against Covid.
Benefits of working for SPC include:
NHS Pension Scheme
The NHS Pension Scheme is a defined benefits scheme
Life insurance
Family benefits including an adult dependents pension and childrens pension
Ill health benefits
20% employer contribution
Electric Car Salary Sacrifice Scheme
No deposit
No credit check
Fully comprehensive insurance
Servicing and tyres
Breakdown cover
Up to £2,000 contribution from SPC subject to conditions
Proper Pay & Cost of Living Benefits
Living Wage Foundation Accredited
GP Remote Working
Eye Care Vouchers Health Service Discounts
Annual Leave - Minimum 33 days including bank holidays FTE with enhancements for long service
Enhanced Maternity & Paternity terms
High street discounts through our own online portal
Technology and Homewares Salary Sacrifice schemes with Currys and John Lewis
Cycle to Work Salary Sacrifice Scheme
Gym Salary Sacrifice Scheme
Job description
Job responsibilities
Job Summary
To provide secretarial and administrative support to the
Doctors, Practice Manager and Business Manager to
ensure the administrative burden for clinicians and team members is minimised. This will require a full range of IT and secretarial skills.
Excellent communication skills are required. Whilst needing to be a team player is very important, an ability to work on your own initiative is fundamental to the post. The successful candidate will be self motivating and willing to accept new tasks and challenges. Accuracy and attention to detail are essential qualities.
Key Responsibilities
To provide an efficient audio, rarely used now, copy typing
and word processing service for GPs and health professionals as required. This
includes the typing of letters, reports, patient referrals, etc. in an accurate
and quality manner.
Actioning referrals on SystmOne via tasks, ensuring forms
have been completed correctly and sending them either by email or via
eReferrals.
To establish and maintain filing and administrative systems
so that written or computer information is easily accessible and secure.
To retrieve medical records and assist the completion of
medical and insurance records.
To receive incoming and initiate outgoing telephone calls in
order to facilitate timely and appropriate communications with others, taking
messages and dealing with appropriate queries.
To maintain the computer clinic system in an accurate and
secure manner.
To provide cover for members of the secretarial team during
periods of sickness and annual leave.
In liaison with the clerk responsible, maintain adequate
supplies of office stationery in order to perform your secretarial duties.
In liaison with the clerk responsible, maintain adequate
supplies of office stationery in order to perform your secretarial duties.
To receive and dispatch mail and maintain a
pending system.
Job description
Job responsibilities
Job Summary
To provide secretarial and administrative support to the
Doctors, Practice Manager and Business Manager to
ensure the administrative burden for clinicians and team members is minimised. This will require a full range of IT and secretarial skills.
Excellent communication skills are required. Whilst needing to be a team player is very important, an ability to work on your own initiative is fundamental to the post. The successful candidate will be self motivating and willing to accept new tasks and challenges. Accuracy and attention to detail are essential qualities.
Key Responsibilities
To provide an efficient audio, rarely used now, copy typing
and word processing service for GPs and health professionals as required. This
includes the typing of letters, reports, patient referrals, etc. in an accurate
and quality manner.
Actioning referrals on SystmOne via tasks, ensuring forms
have been completed correctly and sending them either by email or via
eReferrals.
To establish and maintain filing and administrative systems
so that written or computer information is easily accessible and secure.
To retrieve medical records and assist the completion of
medical and insurance records.
To receive incoming and initiate outgoing telephone calls in
order to facilitate timely and appropriate communications with others, taking
messages and dealing with appropriate queries.
To maintain the computer clinic system in an accurate and
secure manner.
To provide cover for members of the secretarial team during
periods of sickness and annual leave.
In liaison with the clerk responsible, maintain adequate
supplies of office stationery in order to perform your secretarial duties.
In liaison with the clerk responsible, maintain adequate
supplies of office stationery in order to perform your secretarial duties.
To receive and dispatch mail and maintain a
pending system.
Person Specification
Qualifications
Essential
- GCSE grade A to C in English and Maths
Experience
Desirable
- Experience of working in a GP Practice
- Experience using SystmOne
Person Specification
Qualifications
Essential
- GCSE grade A to C in English and Maths
Experience
Desirable
- Experience of working in a GP Practice
- Experience using SystmOne
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
