Job summary
We are seeking to recruit an Central Administrator to join
and support our central team. This is an excellent opportunity for someone
looking to develop and learn.
Working closely with colleagues, across the business, you
will provide invaluable support to our Partnership.
You will be required to have excellent organisational skills
and the ability to produce clear and concise information.
Suffolk Primary Care comprises 11 sites across Suffolk,
collectively serving 90,000 patients. We offer a supportive and rewarding
working environment with the opportunity to make a meaningful difference to the
experience of our colleagues and patients.
Main duties of the job
Maintaining organisations premises management
system
Support the central administrative function of
all our teams
Dealing with incoming and outgoing correspondence
Data entry and database maintenance
Creating and managing documents, spreadsheets and
presentations
About us
SPC is an innovative partnership of Suffolk GP
surgeries.
Doctors and practice staff share
resources and work together to ensure patients continue to receive high quality
healthcare.
Doctors and practice staff share
resources and work together to ensure patients continue to receive high quality
healthcare.
Suffolk Primary Care is
committed to a policy of equal opportunities in employment. Applicants will
ideally be fully vaccinated against Covid.
Benefits of working for SPC
include:
NHS Pension Scheme
The NHS Pension Scheme is a defined benefits scheme
Life insurance
Family benefits including an adult dependents pension and childrens pension
Ill health benefits
20% employer contribution
Electric Car Salary Sacrifice
Scheme
No deposit
No credit check
Fully comprehensive insurance
Servicing and tyres
Breakdown cover
Up to £2,000 contribution from SPC subject to conditions
Proper Pay & Cost of Living
Benefits
Living Wage Foundation Accredited
GP Remote Working
Eye Care Vouchers Health Service
Discounts
Annual Leave - Minimum 33 days including bank holidays FTE with enhancements
for long service
Enhanced Maternity & Paternity terms
High street discounts through our own online portal
Technology and Homewares Salary Sacrifice schemes with Currys and John Lewis
Cycle to Work Salary Sacrifice Scheme
Gym Salary Sacrifice Scheme
Job description
Job responsibilities
Job Summary
Support our Central administrative team
function, supporting a wide range of teams and departments.
Working closely with colleagues, across the business, you
will provide invaluable support to our Partnership.
You will be required to have excellent organisational skills
and the ability to produce clear and concise information.
Primary Responsibilities of the Role
Maintaining organisations premises management
system
Support the central administrative function of
all our teams
Dealing with incoming and outgoing correspondence
Data entry and database maintenance
Creating and managing documents, spreadsheets and
presentations
Compiling reports
Managing diaries for team members
Scheduling meetings and taking minutes
Supporting sites to answer queries and resolve
issues
Dealing with daily enquiries via post, phone and
email and directing queries to the relevant member of staff or department.
Providing general administrative support, such as
paperwork, data entry, scanning, photocopying and printing
Completing all administrative processes and
procedures in adherence to company standards and policy.
Supporting members of staff with workload and
tasks as requested.
Updating Risk register for premises
Premises maintenance i.e. Heating/ Air Conditioning/ lifts/
alarms/ emergency lighting/ fire extinguisher/ legionella/ PAT scheduling coordination with Practice
Operations Manager and Servicing Contractors
Job description
Job responsibilities
Job Summary
Support our Central administrative team
function, supporting a wide range of teams and departments.
Working closely with colleagues, across the business, you
will provide invaluable support to our Partnership.
You will be required to have excellent organisational skills
and the ability to produce clear and concise information.
Primary Responsibilities of the Role
Maintaining organisations premises management
system
Support the central administrative function of
all our teams
Dealing with incoming and outgoing correspondence
Data entry and database maintenance
Creating and managing documents, spreadsheets and
presentations
Compiling reports
Managing diaries for team members
Scheduling meetings and taking minutes
Supporting sites to answer queries and resolve
issues
Dealing with daily enquiries via post, phone and
email and directing queries to the relevant member of staff or department.
Providing general administrative support, such as
paperwork, data entry, scanning, photocopying and printing
Completing all administrative processes and
procedures in adherence to company standards and policy.
Supporting members of staff with workload and
tasks as requested.
Updating Risk register for premises
Premises maintenance i.e. Heating/ Air Conditioning/ lifts/
alarms/ emergency lighting/ fire extinguisher/ legionella/ PAT scheduling coordination with Practice
Operations Manager and Servicing Contractors
Person Specification
Qualifications
Essential
- Strong organisational skills
- Excellent communication skills
- Excellent IT skills
- Highly competent in the use of Office and Outlook
Experience
Essential
- A good standard of general education including English and Maths at GCSE grade C or above
- Experience as an administrator
- Ability to manage and prioritise workload.
- Proven ability to work autonomously and as part of a team
- Experience of customer service
Desirable
- Experience of working in primary care.
Person Specification
Qualifications
Essential
- Strong organisational skills
- Excellent communication skills
- Excellent IT skills
- Highly competent in the use of Office and Outlook
Experience
Essential
- A good standard of general education including English and Maths at GCSE grade C or above
- Experience as an administrator
- Ability to manage and prioritise workload.
- Proven ability to work autonomously and as part of a team
- Experience of customer service
Desirable
- Experience of working in primary care.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
