Suffolk Primary Care

Data Administrator

Information:

This job is now closed

Job summary

Combs Ford Surgery is looking to recruit a Data Administrator.

This role will involve a wide range of jobs within our data administration team. We are ideally seeking someone with previous experience in this field who will enjoy working within an established team. You will need to be extremely organised with excellent attention to detail and ability to multi task. Confidentiality is essential.

This role is part time for a maximum of 27 hours per week. Working pattern to be confirmed.

We are a group of 9 GP practices across Suffolk and Combs Ford Surgery supports in excess of 9,000 patients from a diverse range of backgrounds. We have an established team with a strong focus on customer service and communication. We would love to hear from candidates with GP surgery experience although we would also like to hear from those that can show flexibility and a range of transferable skills. The successful candidate should be able to work calmly and professionally as part of a team.

The selection process for this role will include a minimum of 2 people at the interview which will be on 24th May.

Main duties of the job

The main responsibilities of the post holder will be to ensure timely, accurate and consistent recording of the clinical information onto the surgery computer system.

Working as part of a team, the post holder will be responsible for coding clinical correspondence.

Administrator role is to take responsibility for administrative aspects of the practice. They are responsible for various administrative duties and accountable to the Operations Supervisor and Practice Operations Manager. This includes deductions, GP2GP transfer, Deaths, Summarising of patients notes, Administration Tasks and AMGPs.

About us

SPC is an innovative partnership with likeminded Suffolk GP surgeries covering 130,000 patients.

Doctors and practice staff share resources and work together to ensure patients continue to receive high quality healthcare.

Suffolk Primary Care is committed to a policy of equal opportunities in employment. Applicants will ideally be fully vaccinated against Covid.

Benefits of working for SPC include:

NHS Pension Scheme

  • The NHS Pension Scheme is a defined benefits scheme
  • Life insurance
  • Family benefits including an adult dependents pension and childrens pension
  • Ill health benefits
  • 20% employer contribution

Electric Car Salary Sacrifice Scheme

  • No deposit
  • No credit check
  • Fully comprehensive insurance
  • Servicing and tyres
  • Breakdown cover
  • Up to £2,000 contribution from SPC subject to conditions

Proper Pay

  • Living Wage Foundation Accredited
  • GP Remote Working Eye Care Vouchers Health Service Discounts
  • Annual Leave - Minimum 33 days including bank holidays FTE with enhancements for long service
  • Enhanced Maternity & Paternity terms
  • High street discounts through our own online portal
  • Technology and Homewares Salary Sacrifice schemes with Currys and John Lewis
  • Cycle to Work Salary Sacrifice Scheme

Details

Date posted

24 April 2023

Pay scheme

Other

Salary

£21,315 to £24,169 a year Full time equivalent

Contract

Permanent

Working pattern

Part-time

Reference number

A4981-CFS24042023

Job locations

Combs Ford Surgery

Combs Lane

Stowmarket

Suffolk

IP14 2SY


Job description

Job responsibilities

Key Responsibilities

Read coding relevant information onto the clinical system to include relevant QOF data and clinical information.

To enter problem codes into patient records.

To enter accurate and timely clinical data onto practice IT systems.

To maintain accurate patient records on the practice computer system.

Accurately summarising incoming electronic and hard copy correspondence according to agreed protocols and within agreed timescales.

To respond to and complete administration systemone tasks in a timely manner.

To respond, complete and record administrative AMGPs.

To process patient deductions, including systemone report, GP2GP transfer and sending of paper notes if necessary. Managing the process from notice of deduction to completed transfer to the new surgery.

To action and complete surgeries degraded entries in a timely manner.

To complete deduction request, ensure that the death certificate is complete and sent to the correct authority, provide any information that is needed by 3rd party on patients death or paperwork (coroner, funeral director, family)

Ensure the that the death is correctly coded on Systemone

To conduct a bereavement call to the family of a deceased patient

Undertaking other reasonable duties within the framework of the post as directed by the Operations Supervisor/Practice Operations Manager/Partners.

Confidentiality

In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately.

In the performance of the duties outlined in this Job Description, the post-holder will have access to confidential information relating to patients and their carers, staff and other healthcare workers. They may also have access to information relating to the Practice as a business organisation. All such information from any source is to be regarded as strictly confidential

Information relating to patients, carers, colleagues, other healthcare workers or the business of the Practice may only be divulged to authorised persons in accordance with the Practice policies and procedures relating to confidentiality and the protection of personal and sensitive data

Job description

Job responsibilities

Key Responsibilities

Read coding relevant information onto the clinical system to include relevant QOF data and clinical information.

To enter problem codes into patient records.

To enter accurate and timely clinical data onto practice IT systems.

To maintain accurate patient records on the practice computer system.

Accurately summarising incoming electronic and hard copy correspondence according to agreed protocols and within agreed timescales.

To respond to and complete administration systemone tasks in a timely manner.

To respond, complete and record administrative AMGPs.

To process patient deductions, including systemone report, GP2GP transfer and sending of paper notes if necessary. Managing the process from notice of deduction to completed transfer to the new surgery.

To action and complete surgeries degraded entries in a timely manner.

To complete deduction request, ensure that the death certificate is complete and sent to the correct authority, provide any information that is needed by 3rd party on patients death or paperwork (coroner, funeral director, family)

Ensure the that the death is correctly coded on Systemone

To conduct a bereavement call to the family of a deceased patient

Undertaking other reasonable duties within the framework of the post as directed by the Operations Supervisor/Practice Operations Manager/Partners.

Confidentiality

In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately.

In the performance of the duties outlined in this Job Description, the post-holder will have access to confidential information relating to patients and their carers, staff and other healthcare workers. They may also have access to information relating to the Practice as a business organisation. All such information from any source is to be regarded as strictly confidential

Information relating to patients, carers, colleagues, other healthcare workers or the business of the Practice may only be divulged to authorised persons in accordance with the Practice policies and procedures relating to confidentiality and the protection of personal and sensitive data

Person Specification

Qualifications

Essential

  • GCSE grade A to C in English and Maths

Experience

Desirable

  • Experience of working in a GP practice
Person Specification

Qualifications

Essential

  • GCSE grade A to C in English and Maths

Experience

Desirable

  • Experience of working in a GP practice

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Suffolk Primary Care

Address

Combs Ford Surgery

Combs Lane

Stowmarket

Suffolk

IP14 2SY


Employer's website

http://suffolkprimarycare.uk/ (Opens in a new tab)

Employer details

Employer name

Suffolk Primary Care

Address

Combs Ford Surgery

Combs Lane

Stowmarket

Suffolk

IP14 2SY


Employer's website

http://suffolkprimarycare.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Practice Operations Manager

Dawn Elkington

spc.recruitment@nhs.net

Details

Date posted

24 April 2023

Pay scheme

Other

Salary

£21,315 to £24,169 a year Full time equivalent

Contract

Permanent

Working pattern

Part-time

Reference number

A4981-CFS24042023

Job locations

Combs Ford Surgery

Combs Lane

Stowmarket

Suffolk

IP14 2SY


Supporting documents

Privacy notice

Suffolk Primary Care's privacy notice (opens in a new tab)