Job summary
This is a temporary post for 6 months, with a view to becoming permanent.
The duties of the post will include assisting in the delivery of an administrative support to the Corporate Team across a full range of corporate responsibilities including HR, H&S, Facilities Management etc.
Main duties of the job
Assist in the administration of:
o
Offers & Contracts (including all new starter paperwork)
o
Staff inductions
o
DBS requests
o
Training and development.
o
Leavers
Assist in the implementation of an effective staff appraisal and
monitoring systems.
Administer up-to-date HR documentation including
o
Job descriptions
o
Employment contracts
o
HR Policies & Procedure
o
New Starter Documentation
o
Recruitment & Selection Documentation
Ensure all HR Databases are up to date.
Administer the Statutory & Mandatory Training logs of all
staff.
Diary management for the Corporate team.
Manage meeting requests and take meeting minutes.
Take phone calls for the Corporate team
Prepare general correspondence and draft responses to
correspondence on instruction from the Compliance Officer
Administer all contract renewals on authorisation from the
Compliance Officer
Manage all hospitality requests.
Manage Social Media on the instruction from the Corporate team.
Open and administer incoming post addressed to the Corporate team.
Administer all building maintenance requests.
Administer call out requests regarding the buildings alarm systems
Manage all requests for fobs/door passes.
Administer photocopier meter readings on a monthly basis and
manage any breakdowns with the provider.
Administer franking machine consumables
Responsible for Key Management administration
Administer all uniform requests.
Manage all stationery requests.
About us
Central Surgery Rugby has been undergoing a period of transformation and is now embracing new ways of working. We have developed smarter ways of working which includes reorganised teams to embrace and encourage talent.
If you are enthusiastic and forward thinking, then we want you to join our team!
Job description
Job responsibilities
Assist in the administration of:
o
Offers & Contracts (including all new starter paperwork)
o
Staff inductions
o
DBS requests
o
Training and development.
o
Leavers
Assist in the implementation of an effective staff appraisal and
monitoring systems.
Administer up-to-date HR documentation including
o
Job descriptions
o
Employment contracts
o
HR Policies & Procedure
o
New Starter Documentation
o
Recruitment & Selection Documentation
Ensure all HR Databases are up to date.
Administer the Statutory & Mandatory Training logs of all
staff.
Diary management for the Corporate team.
Manage meeting requests and take meeting minutes.
Take phone calls for the Corporate team
Prepare general correspondence and draft responses to
correspondence on instruction from the Compliance Officer
Administer all contract renewals on authorisation from the
Compliance Officer
Manage all hospitality requests.
Manage Social Media on the instruction from the Corporate team.
Open and administer incoming post addressed to the Corporate team.
Administer all building maintenance requests.
Administer call out requests regarding the buildings alarm systems
Manage all requests for fobs/door passes.
Administer photocopier meter readings on a monthly basis and
manage any breakdowns with the provider.
Administer franking machine consumables
Responsible for Key Management administration
Administer all uniform requests.
Manage all stationery requests.
Job description
Job responsibilities
Assist in the administration of:
o
Offers & Contracts (including all new starter paperwork)
o
Staff inductions
o
DBS requests
o
Training and development.
o
Leavers
Assist in the implementation of an effective staff appraisal and
monitoring systems.
Administer up-to-date HR documentation including
o
Job descriptions
o
Employment contracts
o
HR Policies & Procedure
o
New Starter Documentation
o
Recruitment & Selection Documentation
Ensure all HR Databases are up to date.
Administer the Statutory & Mandatory Training logs of all
staff.
Diary management for the Corporate team.
Manage meeting requests and take meeting minutes.
Take phone calls for the Corporate team
Prepare general correspondence and draft responses to
correspondence on instruction from the Compliance Officer
Administer all contract renewals on authorisation from the
Compliance Officer
Manage all hospitality requests.
Manage Social Media on the instruction from the Corporate team.
Open and administer incoming post addressed to the Corporate team.
Administer all building maintenance requests.
Administer call out requests regarding the buildings alarm systems
Manage all requests for fobs/door passes.
Administer photocopier meter readings on a monthly basis and
manage any breakdowns with the provider.
Administer franking machine consumables
Responsible for Key Management administration
Administer all uniform requests.
Manage all stationery requests.
Person Specification
Experience
Essential
- Previous corporate administration experience
- Experience of working in a HR or H&S Administration role
- Experience of taking information from a number of sources and providing analysis and a summary of the information
- Knowledgeable about Recruitment and Selection, Training and Development
Qualifications
Essential
- Educated GCE A-C or 4-9 in English and Maths
Desirable
- Knowledge of Employment Law, H&S legislation and Risk Assessment.
Person Specification
Experience
Essential
- Previous corporate administration experience
- Experience of working in a HR or H&S Administration role
- Experience of taking information from a number of sources and providing analysis and a summary of the information
- Knowledgeable about Recruitment and Selection, Training and Development
Qualifications
Essential
- Educated GCE A-C or 4-9 in English and Maths
Desirable
- Knowledge of Employment Law, H&S legislation and Risk Assessment.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
