Administration Assistant (Finance)

James Street Group Practice

Information:

This job is now closed

Job summary

Are you an enthusiastic, hard-working, motivated individual who likes to work in a busy, fast paced ever changing team environment? Do you have a positive attitude towards self-improvement, learning and development?

Then we have a role for you.

Our towns five GP practices have recently merged and an exciting opportunity has arisen for an enthusiastic, motivated and hard-working administration assistant with a focus on finance and supplier management within the newly merged, 5 site practice.

Main duties of the job

The role suitable for individuals who have a passion for working in an agile manner, implementing solutions and supporting the Service Delivery Lead to deliver key priorities. You will support the Service Delivery Lead with the management and implementation of finance, ordering and supplier contract management systems for the town. The ability to prioritise and multi-task are essential to this role. You must be a team player with excellent communication skills, self-motivated and have a polite manner and flexible approach.

About us

North Cumbria Primary Care Ltd (NCPC) is an innovative not for profit social enterprise, established to create a network of great surgeries which sustains and supports the development of general practice across the local area. We enable our member general practices to continue to operate as local family practices with the benefit of a large and robust infrastructure to provide support.

Primary Care in Workington is currently going through a major transformational redesign of our clinical model to develop and sustain primary care services, support new ways of working to increase efficiency and improve patient experience of the services we deliver

Job description

Job responsibilities

Duties will include, but are not limited to:

Working with the Service Delivery Lead on the development and implementation of a town wide system for ordering of stock/stationary across the town

Undertake general finance duties

Driven to find and implement solutions to improve the day to day working environment

Support the administration system for the management and payment of supplier invoices

Liaising with suppliers

Developing and maintaining database to ensure appropriate stock levels are maintained across the town so to ensure effective service delivery and that feed into our financial systems

Provide a robust system for the management of supplier contracts

Person Specification

Qualifications

Essential

  • GCSE qualifications or equivalent

Desirable

  • AAT part-qualified

Experience

Essential

  • Excellent communication (orally and written) and listening skills
  • The ability to manage multiple activities
  • Experience in use of IT systems e.g. MS Outlook, MS Word, Excel and the internet
  • Ability to prioritise and work to tight deadlines when faced with conflicting demands
  • Ability to develop effective administration and support systems
  • Demonstrate good attention to detail
  • Work methodically with accuracy ensuring attention to detail

Desirable

  • Experience of working in primary care
  • Previous experience in Administration
  • Previous experience in a finance related role
  • Experience in a public facing role
  • Knowledge and experience in the use of EMIS clinical system
  • Knowledge and experience in the use of an accounting system such as Quickbooks, Xero or Sage
  • Customer service skills

Core Values

Essential

  • Strong commitment to the vision and values of NCPC
  • Genuine interest in and commitment to the needs of the local community
  • Commitment to the development of people and services, as required by NCPC

Personal Attributes

Essential

  • Ability to work and act on own initiative
  • Willingness to work flexibly
  • Approachable
  • Polite and tactful

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

James Street Group Practice

Address

James Street

Workington

Cumbria

CA14 2DL


Employer's website

https://www.jamesstreet-workington.nhs.uk/ (Opens in a new tab)

For help with your application, contact:

Lauren Turnbull

lauren.turnbull@gp-a82047.nhs.uk

07881276243

Date posted

18 September 2021

Pay scheme

Other

Salary

Negotiable

Contract

Permanent

Working pattern

Full-time

Reference number

A4837-21-3877

Job locations

James Street

Workington

Cumbria

CA14 2DL


Supporting documents

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Email:

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Telephone:

0300 330 1013

Outside UK:

+44 300 330 1013

Opening times:

Monday to Friday: 8am to 6pm

Saturday: 9am to 3pm

Closed Bank Holidays including Easter Sunday, Christmas Day, Boxing Day and New Year's Day.