Job summary
You will work as part of the
administrative team under the guidance of the Practice Manager, providing
comprehensive administrative support to the Practice. To summarise and Read
Code patient records into the Practice’s computer system to a high standard and
in accordance with the Practice’s protocol. To scan documents onto patients
record. Electronic health care system is EMIS.
Main duties of the job
Key Responsibilities
Medical Record Summarising:
- To
maintain an accurate medical summary of patient notes on the computer
record.
- Summarising
new patient records to a high standard and according to set protocols and
timescales agreed by the Practice.
- Checking
and ensuring the integrity of electronically received records from other
GP Practices.
- Restructuring
existing computerised records.
- Maintaining
structure in the computerised record when recording new information.
- Ensuring
that information from letters and other notifications received are coded
onto the clinical computer system accurately and in a timely fashion.
- Assisting
GPs with queries related to medical records.
- Supporting
colleagues within the administration team with other duties as appropriate
and required.
- To
record sensitive information e.g. HIV status, child protection register.
- Scanning
and matching of patient related documentation and attaching scanned
documents to patient’s healthcare records followed by proper read code
where applicable.
About us
Manor Street surgery is run by a partnership of 4 Doctors serving 12,000 patients.
Manor Street surgery ensures that patients are central to everything they do which has been evidenced in the most recent patient survey results. Even during an extremely challenging time, 96% of Manor Streets patients describe their overall experience of the surgery as Good. This puts Manor Street in the top 3 surgeries of Hertfordshire and significantly above the local and national averages of 85% and 83% respectively.
Manor Street Surgery are part of the alpha Primary Care Network (PCN) and one of twenty practices within the Dacorum Healthcare Providers Federation.The surgery is within the Hertfordshire Valley Clinical Commissioning Group (CCG).
There is a strong training ethos at the practice who support two registrars annually with one of the recent registrars remaining as a partner after completing her training.
The team are very patient focussed to deliver care and services to their patients which includes a local care home and a residential service for those with a learning disability.
Job description
Job responsibilities
Medical Record Summarising:
- To
maintain an accurate medical summary of patient notes on the computer
record.
- Summarising
new patient records to a high standard and according to set protocols and
timescales agreed by the Practice.
- Checking
and ensuring the integrity of electronically received records from other
GP Practices.
- Restructuring
existing computerised records.
- Maintaining
structure in the computerised record when recording new information.
- Ensuring
that information from letters and other notifications received are coded
onto the clinical computer system accurately and in a timely fashion.
- Assisting
GPs with queries related to medical records.
- Supporting
colleagues within the administration team with other duties as appropriate
and required.
- To
record sensitive information e.g. HIV status, child protection register.
- Scanning
and matching of patient related documentation and attaching scanned
documents to patient’s healthcare records followed by proper read code
where applicable.
General Administration
- To
take and process telephone calls in an appropriate manner which will
involve contact with patients, carers and health professionals.
- Filing
and retrieving paperwork as necessary.
- Photocopying
paperwork / patient notes as required.
- QOF
and recall patients for their reviews.
General Practice
- Ensure
the Practice’s ongoing compliance with the CQC’s (Care Quality Commission)
essential standards of quality and safety.
- Take
an active part in the appraisal process.
- Comply
with all relevant Health and Safety regulations and assist the practice in
the implementation of its own Health and Safety Policy.
- Comply
with and actively promote the Practice’s Equality and Diversity Policy.
- Support
sustainability practices and recognise the shared responsibility of
carrying out duties in a resource efficient way.
- Undertake
any other duties as appropriate.
- Communication
effectively with other team members, patients and carers.
Educational Responsibilities
- Ensure
an up to date knowledge of practice policy and procedures relating to this
post.
- Attend
relevant training courses as requested by the management team.
- Participate
in the training and induction of any new or existing staff.
- Participate
in further personal or practice development of I.T.
Personal Responsibilities
- Observe
confidentiality at all times.
- Present
and conduct yourself in a professional manner at all times.
- Wear
the required uniform/business dress.
- Attend
any practice meetings thought to be appropriate.
- Ensure
an up to date knowledge of data protection issues relating to the post.
Job description
Job responsibilities
Medical Record Summarising:
- To
maintain an accurate medical summary of patient notes on the computer
record.
- Summarising
new patient records to a high standard and according to set protocols and
timescales agreed by the Practice.
- Checking
and ensuring the integrity of electronically received records from other
GP Practices.
- Restructuring
existing computerised records.
- Maintaining
structure in the computerised record when recording new information.
- Ensuring
that information from letters and other notifications received are coded
onto the clinical computer system accurately and in a timely fashion.
- Assisting
GPs with queries related to medical records.
- Supporting
colleagues within the administration team with other duties as appropriate
and required.
- To
record sensitive information e.g. HIV status, child protection register.
- Scanning
and matching of patient related documentation and attaching scanned
documents to patient’s healthcare records followed by proper read code
where applicable.
General Administration
- To
take and process telephone calls in an appropriate manner which will
involve contact with patients, carers and health professionals.
- Filing
and retrieving paperwork as necessary.
- Photocopying
paperwork / patient notes as required.
- QOF
and recall patients for their reviews.
General Practice
- Ensure
the Practice’s ongoing compliance with the CQC’s (Care Quality Commission)
essential standards of quality and safety.
- Take
an active part in the appraisal process.
- Comply
with all relevant Health and Safety regulations and assist the practice in
the implementation of its own Health and Safety Policy.
- Comply
with and actively promote the Practice’s Equality and Diversity Policy.
- Support
sustainability practices and recognise the shared responsibility of
carrying out duties in a resource efficient way.
- Undertake
any other duties as appropriate.
- Communication
effectively with other team members, patients and carers.
Educational Responsibilities
- Ensure
an up to date knowledge of practice policy and procedures relating to this
post.
- Attend
relevant training courses as requested by the management team.
- Participate
in the training and induction of any new or existing staff.
- Participate
in further personal or practice development of I.T.
Personal Responsibilities
- Observe
confidentiality at all times.
- Present
and conduct yourself in a professional manner at all times.
- Wear
the required uniform/business dress.
- Attend
any practice meetings thought to be appropriate.
- Ensure
an up to date knowledge of data protection issues relating to the post.
Person Specification
Experience
Essential
- Knowledge of Medical terminology
Desirable
- Previous experience of medical record summarising and read-coding
Person Specification
Experience
Essential
- Knowledge of Medical terminology
Desirable
- Previous experience of medical record summarising and read-coding