Job summary
We are seeking a full time Practice Secretary to work in a busy NHS GP Surgery in Eltham, 37.5 hours per week 5 days a week. Applicants must be willing to work flexible hours and to cover staff holidays.
We are looking for candidates who are professional, friendly, have a good telephone manner and take pride in their work. You will be the main point of contact for the patients in our surgery in connection with their referrals and need to make a good lasting impression. You must have excellent computer skills. Full training will be provided on our EMIS WEB clinical system. You will be allocating incoming documents and results to the on call doctor.
Main duties of the job
Action tasks as required
Maintain audit data re hospital DNAs
Update EDT docman letters daily/update website information
Maintain address book on computer system
Monitor progress of 2 week cancer referrals
Type letters, reports and other documents as required by
the partners, Practice manager and other team members
Liaise with hospital and community departments regarding
patient care, appointments, etc, incorporating ERS
Ensure telephone enquiries are dealt with in a courteous
and timely manner and take messages as appropriate
Circulate agendas and take Minutes of meetings as required
Process all incoming and outgoing mail
Maintain referrals database
Send and receive emails/faxes
Undertake photocopying as required
Filing
About us
We are based in Eltham SE9, We seek an
enthusiastic and motivated person to
join our team.
We have the following benefits
Clinical team with experienced doctors and
nurses
Expanding list size
High QOF achievement
Working in close association with Eltham Health PCN/ICB
Excellent nursing and clinical staff who are
very supportive
Paper-light EMIS Web computer system and friendly
working environment
CQC rating GOOD
Job description
Job responsibilities
Job Title:
Medical Secretary
Responsible to:
Practice Manager
Responsible for:
N/A
Job Purpose:
To provide an efficient and timely secretarial and administration
service to the doctors, Practice manager and other team members.
Duties and
Responsibilities
Secretarial Duties
1.
Type letters, reports and other documents as required by
the partners, Practice manager and other team members
2.
Liaise with hospital and community departments regarding
patient care, appointments, etc, incorporating ERS
3.
Ensure telephone enquiries are dealt with in a courteous
and timely manner and take messages as appropriate
4.
Circulate agendas and take Minutes of meetings as required
5.
Process all incoming and outgoing mail
6.
Maintain referrals database
7.
Send and receive emails/faxes
8.
Undertake photocopying as required
9.
Filing
Administration
Duties
10.
Action tasks as required
11.
Maintain audit data re hospital DNAs
12.
Update EDT docman letters daily/update website information
13.
Maintain address book on computer system
14.
Monitor progress of 2 week cancer referrals
15.
Participate in providing holiday/sickness cover for
scanning, and other admin duties as required
General
16.
Observe health and safety guidelines at all times
17.
Any other reasonable duties that may be required from
time-to-time
Job description
Job responsibilities
Job Title:
Medical Secretary
Responsible to:
Practice Manager
Responsible for:
N/A
Job Purpose:
To provide an efficient and timely secretarial and administration
service to the doctors, Practice manager and other team members.
Duties and
Responsibilities
Secretarial Duties
1.
Type letters, reports and other documents as required by
the partners, Practice manager and other team members
2.
Liaise with hospital and community departments regarding
patient care, appointments, etc, incorporating ERS
3.
Ensure telephone enquiries are dealt with in a courteous
and timely manner and take messages as appropriate
4.
Circulate agendas and take Minutes of meetings as required
5.
Process all incoming and outgoing mail
6.
Maintain referrals database
7.
Send and receive emails/faxes
8.
Undertake photocopying as required
9.
Filing
Administration
Duties
10.
Action tasks as required
11.
Maintain audit data re hospital DNAs
12.
Update EDT docman letters daily/update website information
13.
Maintain address book on computer system
14.
Monitor progress of 2 week cancer referrals
15.
Participate in providing holiday/sickness cover for
scanning, and other admin duties as required
General
16.
Observe health and safety guidelines at all times
17.
Any other reasonable duties that may be required from
time-to-time
Person Specification
Qualifications
Essential
- Good standard of general education
- GCSE Mathematics C or above
- GCSE English C or above
- RSA III Word Processing/Information Technology
Desirable
- European Computer Driving Licence (ECDL)
- AMSPAR Diploma
Experience
Essential
- Experience of MS Office, Web and E-mail
Desirable
- Experience of working within a medical environment
- Experience of ERS
Person Specification
Qualifications
Essential
- Good standard of general education
- GCSE Mathematics C or above
- GCSE English C or above
- RSA III Word Processing/Information Technology
Desirable
- European Computer Driving Licence (ECDL)
- AMSPAR Diploma
Experience
Essential
- Experience of MS Office, Web and E-mail
Desirable
- Experience of working within a medical environment
- Experience of ERS
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
