Administrator - supporting our management team

Priory Medical Centre

The closing date is 16 May 2021

Job overview

  • Providing basic administration support to our executive managing partners and in particular our nurse management team

Data inputting

Stock; populating and keeping up to date an area of our electronic system for stock levels of consumables

Note taking; note and minute taking when required

Filing

Incoming mail; ensure this reaches the correct person

Outgoing mail; to complete mail merges and send basic correspondence

Printing, scanning and photocopying

Manage and keep up to date a meetings diary for ops team managers i.e. inviting and co-ordinating attendance confirmations

Create meetings for the nurse management team; arranging of a variety of meetings and team meetings in the nurse team i.e. inviting and co-ordinating attendance confirmations and diarise reoccurring tasks

A variety of other activities that could be deemed as basic administration

Main duties of the job

Good written and oral communication skills

Proven, speedy and efficient and accurate keyboard skills. Competent in the use of PC software including Microsoft Outlook and Word. Full training will be given for in-house systems

Ability to adhere to strict confidentiality policies

Proven ability and enjoyment of data inputting in a fast paced environment, where the quality of the data you input is not checked by a colleague and must be accurate.

Absolute discretion with regards to patients and colleagues

Proven background of skilfully managing / juggling different deadlines, tasks and priorities from different people (members of the management team) at the same time

Proven history of learning and adhering to policies and processes

The ability to work in a fast paced environment with an attention to detail

About us

Here at Priory Medical Group we can offer you:

Certainty and security in your employment within one of the UKs biggest Healthcare Provider.

An environment where we all act with kindness and compassion towards colleagues at all times

Continue to develop your administration skills in a fast paced environment that will last a lifetime.

A role that makes a difference: all our team members are in the privileged position to know what they do helps the practice make a very real difference to our patients and their families at the end of their working days. This is real job satisfaction.

Genuine team and work with great people: our teams are made up of some amazing people and we hear all the time from them about the levels of support, spirit and togetherness in their local teams. We are not afraid to say we work in a challenging environment although our people genuinely help one another every step and every day.

Job description

Job responsibilities

Providing basic administration support to our executive managing partners and in particular our nurse management team

Data inputting; accurately inputting information from one electronic patient records system into another electronic system

Data inputting; accurately inputting information from one electronic system into in-house dashboards that helps inform decisions made in the management team.

Stock; populating and keeping up to date an area of our electronic system for stock levels of consumables

Note taking; note and minute taking when required

Filing

Incoming mail; ensure this reaches the correct person

Outgoing mail; to complete mail merges and send basic correspondence

Printing, scanning and photocopying

Supporting the team and handling their administration requests

Manage and keep up to date a meetings diary for ops team managers i.e. inviting and co-ordinating attendance confirmations

Create meetings for the nurse management team; arranging of a variety of meetings and team meetings in the nurse team i.e. inviting and co-ordinating attendance confirmations and diarise reoccurring tasks

A variety of other activities that could be deemed as basic administration

Person Specification

Qualifications

Essential

  • GCSE C* or higher in English and Maths;

Desirable

  • NVQ Diploma in Business and Administration (i.e. Level 1- 2) or equivalent;

Skills

Essential

  • Competent in the use of PC software including Microsoft Outlook and Word;
  • Excellent written and verbal communication skills:
  • Note and minute taking when required;
  • Data inputting;
  • Incoming mail / Outgoing mail

Experience

Essential

  • Proven background in a vocational or academic environment

Employer details

Employer name

Priory Medical Centre

Address

Priory Medical Group

Cornlands Road

York

YO243WX


Employer's website

https://www.priorymedical.com

Date posted

17 March 2021

Pay scheme

Other

Salary

£8.89 to £9.12 an hour

Contract

Fixed-Term

Duration

1 years

Working pattern

Full-time

Reference number

A4235-21-0632

Job locations

Priory Medical Group

Cornlands Road

York

YO243WX


Supporting documents

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Email:

nhsbsa.nhsjobs@nhsbsa.nhs.uk

Telephone:

0300 330 1013

Outside UK:

+44 300 330 1013

Opening times:

Monday to Friday: 8am to 6pm

Saturday: 9am to 3pm

Closed Bank Holidays including Easter Sunday, Christmas Day, Boxing Day and New Year's Day.