Apprentice Corporate Administrative Assistant

Job summary

Lancaster Medical Practice is a large, complex General Practice organisation led by a multi-disciplinary Partnership and Senior Leadership Team. The management and leadership of the organisation requires high level administrative support in order to support a busy and diverse team of leaders to deliver the necessary objectives of the organisation.

The post holder will support the delivery of a dedicated and comprehensive personal and office management service to the Managing Partner and the wider Senior Leadership Team.

The post holder will undertake a Business Support Apprenticeship provided by Lancaster & Morecambe College and on completion will receive a nationally recognised qualification of Level 3 Standard Business Support.

For further information on the apprenticeship please see the link on the job description or the Lancaster & Morecambe College website for details.

Main duties of the job

• Deliver a diary management function for the diaries of the Senior Leadership Team ensuring appropriate prioritisation.
• Working alongside the Rota Team to ensure clinical diaries and Partner commitments are effectively managed. This includes blocking meetings out for clinicians using clinical diary software and sending invites from the Outlook diary.
• Delivery of a professional and efficient corporate secretarial service for internal and external meetings as appropriate in line with the priorities of the Managing Partner. This includes planning meetings, agenda setting, co-ordination of meeting paperwork and producing accurate minutes and actions.
• Deliver suitable correspondence including emails and letters as appropriate.
• Managing shared mailboxes. Ensuring effective communication within the team so all emails are dealt with.
• Support the delivery and organisation of events, including arrangements for venues, refreshments, attendance, key speakers/presenters and agenda setting.
• Provide general administrative support, including word processing and formatting, filing and distributing mail
• As part of the role, there will be occasional requirement to work into the evening and at weekend.

About us

Lancaster Medical Practice is a large, at-scale, GP provider delivering General Medical Services to around 68,000 patients in Lancaster and surrounding villages. Formed in April 2017 from our successful, legacy practices, Lancaster Medical Practice has continued to evolve to become the strong, high performing Practice it is today, receiving a rating of Outstanding by the Care Quality Commission in August 2018.

We deliver our services from eight locations throughout the city of Lancaster and its surrounding area and are continuing to develop ourselves to improve what we do for our patients, staff and the local community. We are a progressive, modern organisation with patient-centred General Practice at our core. When joining #teamlmp you are joining an organisation with a wide variety of clinical and non-clinical roles but who all work together to provide the best care we can to our patients.

LMP is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. All successful candidates will be subject to a criminal records check with the Disclosure and Barring Service (DBS). All staff are therefore expected to behave in such a way that supports this commitment and will be responsible for safeguarding the interests of children and adults who they come into contact during their work.

Please be aware that in the event that we receive a high number of applications, we reserve the right to close the post before the closing date.