Job summary
Lancaster Medical Practice is a
large, complex General Practice Organisation led by a multi-disciplinary
Partnership and Senior Leadership Team. The management and leadership of the
Organisation requires high level administrative support in order to support a
busy and diverse team of leaders to deliver the necessary objective of the
Organisation. As a result, the pace of work and requirements on the Office and
the Managing Partner and Senior Leadership team are high.
Main duties of the job
The Managing Partner and her Team
are integral to the strategic and operational business of the Organisation,
working closely with the Partnership, teams/individuals within LMP and external
Partner agencies. As such, high quality administration support is required to
ensure the smooth running of the Organisation and suitable support for Leaders
within it.
The post holder will support the
delivery of a dedicated and comprehensive personal and office management
service to the Managing Partner and the wider Senior Leadership Team, thereby ensuring
that their time is used optimally in securing personal objectives.
About us
Lancaster Medical
Practice is a large, at-scale, GP provider delivering General Medical Services
to around 68,000 patients in Lancaster and surrounding villages.
Formed in April 2017
from our successful, legacy practices, Lancaster Medical Practice has continued
to evolve to become the strong, high performing Practice it is today, receiving
a rating of Outstanding by the Care Quality Commission in August 2018.
We deliver our
services from eight locations throughout the city of Lancaster and its
surrounding area and are continuing to develop ourselves to improve what we do
for our patients, staff and the local community.
We are a progressive,
modern organisation with patient-centred General Practice at our core.
When joining #teamlmp
you are joining an organisation with a wide variety of clinical and
non-clinical roles but who all work together to provide the best care we can to
our patients.
LMP is committed to safeguarding and promoting the welfare
of children, young people and vulnerable adults. All successful candidates will be subject to
a criminal records check with the Disclosure and Barring Service (DBS). All staff are therefore expected to behave in
such a way that supports this commitment and will be responsible for safeguarding
the interests of children and adults who they come into contact during their
work.
Job description
Job responsibilities
Deliver a diary-management function for the diaries of the Senior
Leadership Team ensuring appropriate prioritisation.
Working alongside the Rota Team to ensure clinical diaries and Partner
commitments are effectively managed to meet the needs of the business and
corporate governance structure.
Delivery of a professional and efficient corporate secretarial services
for internal meetings within the Corporate Governance Structure and external
meetings as appropriate in line with the priorities of the Managing Partner,
including the planning or meetings, agenda setting, coordination of meeting
paperwork and minute taking as appropriate.
Deliver suitable correspondence including emails and letters as
appropriate.
Support the delivery and organisation of events, including arrangements
for venues, refreshments, attendance, key speakers/presenters and agenda
setting.
As part of the role there will be occasional requirement to work into
the evening and at weekend.
Job description
Job responsibilities
Deliver a diary-management function for the diaries of the Senior
Leadership Team ensuring appropriate prioritisation.
Working alongside the Rota Team to ensure clinical diaries and Partner
commitments are effectively managed to meet the needs of the business and
corporate governance structure.
Delivery of a professional and efficient corporate secretarial services
for internal meetings within the Corporate Governance Structure and external
meetings as appropriate in line with the priorities of the Managing Partner,
including the planning or meetings, agenda setting, coordination of meeting
paperwork and minute taking as appropriate.
Deliver suitable correspondence including emails and letters as
appropriate.
Support the delivery and organisation of events, including arrangements
for venues, refreshments, attendance, key speakers/presenters and agenda
setting.
As part of the role there will be occasional requirement to work into
the evening and at weekend.
Person Specification
Qualifications
Essential
- Educated to GCSE standard, including English language at grade C/4 or above.
Desirable
- ECDL or equivalent relevant qualification
Experience
Essential
- Experience in document management, formatting and presentation.
- Experience of database/spreadsheet management.
- Experience of working in the NHS / Primary Care.
Desirable
- Experience of organizing events.
Personal
Essential
- Possess a professional appearance and manner
- Ability to prioritise competing demands and balance longer term
- requirements with the day-to-day operational needs
- Have drive, enthusiasm and initiative
- Self-motivated
- Flexible approach
- Positive thinker
- Able to work under pressure
Desirable
Skills/Knowledge
Essential
- Highly competent in the full suite of Microsoft Office packages: a combination of Word, Excel, Outlook, Power Point, Access, Publisher and Teams.
- Able to communicate effectively (including producing good written information) and have excellent interpersonal skills.
- Able to produce professional documentation with good written English for a variety of audiences.
- Ability to organise own workload.
- Good time management skills.
- Well-honed judgement skills.
- Able to work effectively as part of a team.
- Demonstrable loyalty and experience in managing highly confidential and sensitive information.
- A high level of business standards, with an ability to work accurately at pace whilst paying attention to detail.
- The ability to prioritise and balance a range of competing tasks and deliver within required timescales.
- Ability to prepare meeting papers, agendas and written minutes.
Desirable
- Resilient in pressurised environments
Person Specification
Qualifications
Essential
- Educated to GCSE standard, including English language at grade C/4 or above.
Desirable
- ECDL or equivalent relevant qualification
Experience
Essential
- Experience in document management, formatting and presentation.
- Experience of database/spreadsheet management.
- Experience of working in the NHS / Primary Care.
Desirable
- Experience of organizing events.
Personal
Essential
- Possess a professional appearance and manner
- Ability to prioritise competing demands and balance longer term
- requirements with the day-to-day operational needs
- Have drive, enthusiasm and initiative
- Self-motivated
- Flexible approach
- Positive thinker
- Able to work under pressure
Desirable
Skills/Knowledge
Essential
- Highly competent in the full suite of Microsoft Office packages: a combination of Word, Excel, Outlook, Power Point, Access, Publisher and Teams.
- Able to communicate effectively (including producing good written information) and have excellent interpersonal skills.
- Able to produce professional documentation with good written English for a variety of audiences.
- Ability to organise own workload.
- Good time management skills.
- Well-honed judgement skills.
- Able to work effectively as part of a team.
- Demonstrable loyalty and experience in managing highly confidential and sensitive information.
- A high level of business standards, with an ability to work accurately at pace whilst paying attention to detail.
- The ability to prioritise and balance a range of competing tasks and deliver within required timescales.
- Ability to prepare meeting papers, agendas and written minutes.
Desirable
- Resilient in pressurised environments
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
