Job summary
The Medical
Secretary, Administrator, Scanner & Coder role is pivotal in communicating with
the patients regarding referrals and ensuring Docman letters are coded and scanned
appropriately to the patients medical records in a timely manner, promoting
safety whilst maintaining quality for the Practice by undertaking searches,
audits and updating templates as required to ensure the accuracy of clinical
coding to accurately capture QoF information but also for the accuracy of
monthly claims for these services.
Main duties of the job
Undertaking patient referrals following the
appropriate referral pathway using the electronic referral system (ESR).
Checking secretarial workflow.
Completing and monitoring referral
spreadsheets including the 2 week wait referrals.
Booking patients appointments as necessary.
Dealing with medical record requests.
Processing requests for information i.e SAR,
Insurance/Solicitors letters and DVLA forms.
Photocopy documentation as required.
Scanning of patient related documentation and
attaching scanned documents to patients healthcare record.
Liaising with internal and external multi-disciplinary
health care professionals.
Taking of practice, staff and clinical meeting
minutes.
Issuing patient information via AccuRx, Text, email
or postal invitations.
Monitoring and actioning tasks and emails
taking the appropriate action.
Clinical Coding or Template changes to follow
up any actions and keeping clinicians/staff updated.
Monitoring Docman workflow taking appropriate
action as required.
Read code data from Docman.
Undertaking clinical and non-clinical audit as
required.
Adding and developing appropriate templates.
Archive tasks.
Summarising patients medical records.
Undertaking searches as required.
Set up reports in EMIS.
Set up Protocols.
Monitoring EMIS DTS.
About us
Due to retirement an exciting opportunity has arisen for an experienced Medical Secretary/Administrator/Scanner & Coder to join our fantastic team at Baddeley Green Surgery full time or part time considered.
We are a friendly, well organised practice.
Our
current team consists of 1 GP Partner, 1 Part Time Practice Nurses, 2 Health
Care Support Workers and excellent management team with a full complement of administration
support staff.
Baddeley
Green Surgery is a growing practice with a current list size of approximately 5700
patients. Our Clinical system is Emis
Web utilising Docman and electronic prescribing. We strive as a team to ensure we are
providing the highest quality, efficient and effective services to our
patients.
We
are a:-
Forward thinking innovative practice actively involved in
locality working committed to future working at scale.
An accredited Training/Teaching Practice.
A high achieving practice in QOF, QIF, enhanced services and
other locally commissioned services.
Job description
Job responsibilities
The following are the core responsibilities of the Medical Secretary,
Administrator, Scanner and Coder. There may be on occasion, a requirement to
carry out other duties; this will be dependent upon factors such as workload
and staffing levels: The duties are detailed below:
Undertaking patient referrals following the
appropriate referral pathway using the electronic referral system (ESR).
Checking secretarial workflow.
Completing and monitoring referral
spreadsheets including the 2 week wait referrals.
Booking patients appointments as necessary.
Dealing with medical record requests.
Processing requests for information i.e SAR,
Insurance/Solicitors letters and DVLA forms.
Photocopy documentation as required.
Scanning of patient related documentation and
attaching scanned documents to patients healthcare record.
Liaising with internal and external multi-disciplinary
health care professionals.
Taking of practice, staff and clinical meeting
minutes.
Issuing patient information via AccuRx, Text, email
or postal invitations.
Monitoring and actioning tasks and emails
taking the appropriate action.
Clinical Coding or Template changes to follow
up any actions and keeping clinicians/staff updated.
Monitoring Docman workflow taking appropriate
action as required.
Read code data from Docman.
Undertaking clinical and non-clinical audit as
required.
Adding and developing appropriate templates.
Archive tasks.
Summarising patients medical records.
Undertaking searches as required.
Set up reports in EMIS.
Set up Protocols.
Monitoring EMIS DTS.
Job description
Job responsibilities
The following are the core responsibilities of the Medical Secretary,
Administrator, Scanner and Coder. There may be on occasion, a requirement to
carry out other duties; this will be dependent upon factors such as workload
and staffing levels: The duties are detailed below:
Undertaking patient referrals following the
appropriate referral pathway using the electronic referral system (ESR).
Checking secretarial workflow.
Completing and monitoring referral
spreadsheets including the 2 week wait referrals.
Booking patients appointments as necessary.
Dealing with medical record requests.
Processing requests for information i.e SAR,
Insurance/Solicitors letters and DVLA forms.
Photocopy documentation as required.
Scanning of patient related documentation and
attaching scanned documents to patients healthcare record.
Liaising with internal and external multi-disciplinary
health care professionals.
Taking of practice, staff and clinical meeting
minutes.
Issuing patient information via AccuRx, Text, email
or postal invitations.
Monitoring and actioning tasks and emails
taking the appropriate action.
Clinical Coding or Template changes to follow
up any actions and keeping clinicians/staff updated.
Monitoring Docman workflow taking appropriate
action as required.
Read code data from Docman.
Undertaking clinical and non-clinical audit as
required.
Adding and developing appropriate templates.
Archive tasks.
Summarising patients medical records.
Undertaking searches as required.
Set up reports in EMIS.
Set up Protocols.
Monitoring EMIS DTS.
Person Specification
Experience
Essential
- Experience of working with the general public
- Experience of Choose & Book and Docman with a minimum of 2 years experience.
- Experience of working in a health care setting
- Experience of Scanning & Coding
- Experience of Docman Workflow
- Experience of Graphnet & Aristotle
Qualifications
Essential
- Educated to GCSE level or equivalent
- GCSE Mathematics & English (C or above)
Desirable
- Qualification in Medical Terminology
Person Specification
Experience
Essential
- Experience of working with the general public
- Experience of Choose & Book and Docman with a minimum of 2 years experience.
- Experience of working in a health care setting
- Experience of Scanning & Coding
- Experience of Docman Workflow
- Experience of Graphnet & Aristotle
Qualifications
Essential
- Educated to GCSE level or equivalent
- GCSE Mathematics & English (C or above)
Desirable
- Qualification in Medical Terminology
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.