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Eastgate Medical Group

Medical Secretary

The closing date is 18 July 2025

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Job summary

We are looking for a dedicated individual to join an established and efficient team of Medical Secretaries working in a busy GP Practice.

Offering secretarial support for 16000 patients, applicants must be hardworking and willing to go the extra mile. The workload is demanding and the successful candidate will need to enjoy a fast-paced environment, think on their feet and be flexible for office cover. The role requires someone with a keen eye for detail and proficient use of IT packages covering the Microsoft Office suite and clinical systems.

Interviews to be held week commencing 4 August 2025.

***Please note this vacancy may close early due to a high number of applicants ***

Main duties of the job

Main duties include

e-Referrals

Patient enquiries

Inviting patients to come in to surgery for follow-up etc.

About us

Eastgate Medical Group is a GP practice based in Hornsea with other sites in Aldbrough (branch site) and Hull (Hastings Medical Centre). As part of the Symphonie PCN in Hull and the Yorkshire Coast and Wolds PCN in East Yorkshire, we are a forward thinking organisation striving to provide high quality patient care.

The team is led by 9 GP-partners, supported by Advanced Clinical Practitioners, Nurse-Prescribers, Long-term Conditions Nurses and Healthcare Assistants.

The clinical team is supported by well-trained Care Navigators and Administrators. The Hornsea and Aldbrough sites have in-house dispensaries.

We encourage and support the personal development of staff, and are looking for the right person for our team.

Details

Date posted

23 June 2025

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Full-time, Part-time

Reference number

A4063-25-0004

Job locations

37 Eastgate

Hornsea

East Yorkshire

HU18 1LP


Job description

Job responsibilities

Position:

Medical Secretary

Hours:

24 - 37 per week

Duration:

Permanent

Report to:

Practice Manager

Job Purpose:

To provide a comprehensive secretarial service to doctors, nurses, the Practice Manager and wider clinical and administrative team. To ensure that work is completed accurately and efficiently with all enquiries professionally and courteously handled whilst upholding confidentiality.

Key Areas:

Patient services; Secretarial Services to Clinicians and wider team

Key Points:

Managing referrals through the e-Referral system. Understanding referral routes and use of relevant forms and templates

Carrying out assigned tasks from both clinical professionals and the wider team.

Dealing with patient enquiries

Inviting patients into the surgery to discuss the results of recent investigations

Typing of clinical letters, patient referrals, non-NHS letters and reports

Arranging and assisting with meetings including minute taking as required

At all times observe the strict rules of confidentiality

Familiarise yourself with the Staff Manual and follow practice policies and guidelines

This job description outlines the key duties of the role but is not an exhaustive list. You are required to undertake any other duties as requested which are commensurate with the role to ensure the smooth running of the practice. The job description and rota may be amended to suit the needs of the business. Notice will be given of any proposed changes.

Job description

Job responsibilities

Position:

Medical Secretary

Hours:

24 - 37 per week

Duration:

Permanent

Report to:

Practice Manager

Job Purpose:

To provide a comprehensive secretarial service to doctors, nurses, the Practice Manager and wider clinical and administrative team. To ensure that work is completed accurately and efficiently with all enquiries professionally and courteously handled whilst upholding confidentiality.

Key Areas:

Patient services; Secretarial Services to Clinicians and wider team

Key Points:

Managing referrals through the e-Referral system. Understanding referral routes and use of relevant forms and templates

Carrying out assigned tasks from both clinical professionals and the wider team.

Dealing with patient enquiries

Inviting patients into the surgery to discuss the results of recent investigations

Typing of clinical letters, patient referrals, non-NHS letters and reports

Arranging and assisting with meetings including minute taking as required

At all times observe the strict rules of confidentiality

Familiarise yourself with the Staff Manual and follow practice policies and guidelines

This job description outlines the key duties of the role but is not an exhaustive list. You are required to undertake any other duties as requested which are commensurate with the role to ensure the smooth running of the practice. The job description and rota may be amended to suit the needs of the business. Notice will be given of any proposed changes.

Person Specification

Qualifications

Essential

  • Business Administration NVQ Level 3 or equivalent experience

Experience

Essential

  • Experience of business administration in a high work demand environment.
  • Experience of handling difficult conversations skilfully.
  • Excellent IT skills, including Microsoft and email.
  • Strong organisational skills with attention to detail and accuracy.

Desirable

  • Experience of working in the wider NHS or primary care.
  • Working in a patient/customer facing role.
  • Experience of using clinical software packages - EMIS, SystmOne, GP Browser.

General

Essential

  • Ability to work under pressure.
  • Team player but also able to work unsupervised.
  • Flexible approach to working practices.
  • Commitment and enthusiasm.
Person Specification

Qualifications

Essential

  • Business Administration NVQ Level 3 or equivalent experience

Experience

Essential

  • Experience of business administration in a high work demand environment.
  • Experience of handling difficult conversations skilfully.
  • Excellent IT skills, including Microsoft and email.
  • Strong organisational skills with attention to detail and accuracy.

Desirable

  • Experience of working in the wider NHS or primary care.
  • Working in a patient/customer facing role.
  • Experience of using clinical software packages - EMIS, SystmOne, GP Browser.

General

Essential

  • Ability to work under pressure.
  • Team player but also able to work unsupervised.
  • Flexible approach to working practices.
  • Commitment and enthusiasm.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Eastgate Medical Group

Address

37 Eastgate

Hornsea

East Yorkshire

HU18 1LP


Employer's website

https://www.eastgatemedicalgroup.nhs.uk (Opens in a new tab)

Employer details

Employer name

Eastgate Medical Group

Address

37 Eastgate

Hornsea

East Yorkshire

HU18 1LP


Employer's website

https://www.eastgatemedicalgroup.nhs.uk (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Practice Manager

Fiona Savage

f.savage@nhs.net

01964530350

Details

Date posted

23 June 2025

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Full-time, Part-time

Reference number

A4063-25-0004

Job locations

37 Eastgate

Hornsea

East Yorkshire

HU18 1LP


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