Job summary
We have a rare opportunity for an Office Manager to
join our team at The Robert Darbishire Practice (RDP), which is one of 3
practices operated by Better Health MCR. RDP's main site is in Rusholme Health
Centre and there is a branch at The University of Manchester, in Crawford House
on Booth Street East.
RDP is one of the largest GP practices in Greater
Manchester and as Office Manager you will play a pivotal role in its day-to-day
operations. You will be responsible for ensuring that the service received by
our patients reflects our core values of care and curiosity to deliver high
standards of customer service.
Better Health MCR is a not-for-profit social
enterprise where surpluses are invested in the service. You have a great opportunity
to make a real positive impact on the lives of our patients and staff.
If you are a dynamic leader with a passion for service
delivery and team development, and an interest in a career in Primary Care,
this role could be perfect for you.
Main duties of the job
The Office Manager is the senior non-clinical manager
for the practice (including the University branch). You'd be responsible for
keeping things running smoothly, ensuring your team are well-trained and
well-organised, with good team spirit and high morale. You would have immediate
management responsibity for the Reception Team Leader, the Local Admin Team
Leader and the Clinical Rota Co-ordinator. In total the practice non-clinical
team is about 25 people.
You would work in partnership with the practice
Clinical Lead and other senior managers to ensure the delivery of an organised
and efficient service that follows our policies to meet the demands and needs
of our patients.
As well as looking after your team you would also be
responsible, liaising with other partners where appropriate (such as the
landlord and IT helpdesks), for making sure that facilities and equipment are of
a high standard, to provide a good working environment that supports colleagues
to do their jobs efficiently.
You can see the full job description and our
organisational structure using the links on the right.
About us
We are Better Health MCR: thinking differently,
breaking barriers, improving lives. You can read more about us on our website
and in our mission document, using the links on the right.
We are a friendly, forward-thinking, not-for-profit
social enterprise providing primary care medical services in Manchester. We
operate three GP practices: The Robert Darbishire Practice in Rusholme Health
Centre (which is also head office) and which has a branch at The University of
Manchester; The Whitswood Practice in Alexandra Park Health Centre; and New
Bank Health Centre in Longsight. In total we have about 44,000 patients.
Our patients are very diverse and include established
communities as well as new communities from all over the world. We have good
links with the University and a sizeable student population.
Our
staff team of about 130 people has a huge range of fantastic skills and
experience. We are also our own Primary Care Network, which means our shared (ARRS)
staff are fully integrated into our services, providing a seamless service for
patients.
Job description
Job responsibilities
An outline of
the job is above. For the full job description please see the supporting
document on the right.
The post is full-time,
37.5 hours per week, and will be mostly based at The Robert Darbishire
Practice (in Rusholme Health Centre) with some time at the University GP
Service (in Crawford House on Booth Street East), although you will also need
to be able to travel to our other sites as needed. The usual working hours are
Monday to Friday 08:00-16:30, though some flexibility may be required.
Salary will be in
the range £35,416 to £38,497, depending on experience. We offer membership of
the NHS Pension Scheme and 5.4-6.6 weeks holiday (depending on NHS service) plus
bank holidays (pro rata). (The post is not subject to Agenda for Change terms
and conditions.)
Recruitment process
Please apply
using the NHS Jobs online system. Your application should explain why you are
applying for the post, how you believe you would contribute to working in this
setting and demonstrate how you meet the requirements of the person
specification. Answers should be clear and concise, any applications suspected
of using artificial intelligence will not be scored.
The closing date for applications is Tuesday
28th January 2025. This date may be brought forward if there are a
large number of applications, so please do not delay.
Short-listed
candidates will be invited to complete written exercises at the Robert
Darbishire Practice during the week beginning 3rd of February 2025.
Candidates that are successful at that stage will be invited to interview during
the week beginning 10th February 2025.
Better Health
MCR Ltd. We are an equal opportunities employer and an accredited Real Living
Wage employer.
Job description
Job responsibilities
An outline of
the job is above. For the full job description please see the supporting
document on the right.
The post is full-time,
37.5 hours per week, and will be mostly based at The Robert Darbishire
Practice (in Rusholme Health Centre) with some time at the University GP
Service (in Crawford House on Booth Street East), although you will also need
to be able to travel to our other sites as needed. The usual working hours are
Monday to Friday 08:00-16:30, though some flexibility may be required.
Salary will be in
the range £35,416 to £38,497, depending on experience. We offer membership of
the NHS Pension Scheme and 5.4-6.6 weeks holiday (depending on NHS service) plus
bank holidays (pro rata). (The post is not subject to Agenda for Change terms
and conditions.)
Recruitment process
Please apply
using the NHS Jobs online system. Your application should explain why you are
applying for the post, how you believe you would contribute to working in this
setting and demonstrate how you meet the requirements of the person
specification. Answers should be clear and concise, any applications suspected
of using artificial intelligence will not be scored.
The closing date for applications is Tuesday
28th January 2025. This date may be brought forward if there are a
large number of applications, so please do not delay.
Short-listed
candidates will be invited to complete written exercises at the Robert
Darbishire Practice during the week beginning 3rd of February 2025.
Candidates that are successful at that stage will be invited to interview during
the week beginning 10th February 2025.
Better Health
MCR Ltd. We are an equal opportunities employer and an accredited Real Living
Wage employer.
Person Specification
Personal Skills and Abilities
Essential
- A friendly and approachable manner, with good people skills, showing understanding, care and assertiveness when appropriate.
- The ability to communicate clearly and effectively (both verbal and written) with a wide range of individuals.
- A conscientious approach and commitment to working in an adaptable and flexible manner.
- The ability to work calmly and effectively and deal with multiple demands even when busy.
- The ability to cope with occasional exposure to challenging behaviour, distressing circumstances or emotional events.
- The ability to deal with personal information sensitively and respect people's right to confidentiality.
- The ability to work positively as a member of a busy team.
- The ability to influence others positively, negotiate constructively and resolve conflict successfully.
- The ability to give good and regular attendance.
- A commitment to support the delivery of the best possible service to a diverse inner-city population.
Desirable
- A full, valid UK driving licence and access to a car on a daily basis.
Experience
Essential
- Experience of managing or supervising staff.
- Experience of giving feedback and training to improve staff performance.
- Experience that demonstrates excellent administration and organisational skills with the ability to manage time effectively to meet deadlines.
- Experience of using computers, with good keyboard skills.
Desirable
- Experience of dealing with the general public in a customer service role.
- Experience of working in a healthcare setting.
- Experience in recruitment and selection of staff.
- Experience of making improvements to working practices, e.g. the development and implementation of new systems, policies and protocols.
Qualifications
Essential
- A good standard of grammar and spelling in the English language.
- General education to GCSE level or equivalent.
Desirable
- Training or qualifications in customer service, management, administration, IT or other related areas.
Person Specification
Personal Skills and Abilities
Essential
- A friendly and approachable manner, with good people skills, showing understanding, care and assertiveness when appropriate.
- The ability to communicate clearly and effectively (both verbal and written) with a wide range of individuals.
- A conscientious approach and commitment to working in an adaptable and flexible manner.
- The ability to work calmly and effectively and deal with multiple demands even when busy.
- The ability to cope with occasional exposure to challenging behaviour, distressing circumstances or emotional events.
- The ability to deal with personal information sensitively and respect people's right to confidentiality.
- The ability to work positively as a member of a busy team.
- The ability to influence others positively, negotiate constructively and resolve conflict successfully.
- The ability to give good and regular attendance.
- A commitment to support the delivery of the best possible service to a diverse inner-city population.
Desirable
- A full, valid UK driving licence and access to a car on a daily basis.
Experience
Essential
- Experience of managing or supervising staff.
- Experience of giving feedback and training to improve staff performance.
- Experience that demonstrates excellent administration and organisational skills with the ability to manage time effectively to meet deadlines.
- Experience of using computers, with good keyboard skills.
Desirable
- Experience of dealing with the general public in a customer service role.
- Experience of working in a healthcare setting.
- Experience in recruitment and selection of staff.
- Experience of making improvements to working practices, e.g. the development and implementation of new systems, policies and protocols.
Qualifications
Essential
- A good standard of grammar and spelling in the English language.
- General education to GCSE level or equivalent.
Desirable
- Training or qualifications in customer service, management, administration, IT or other related areas.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
