Job responsibilities
Building Management
In collaboration with the Site
Co-ordinators and Patient Services Manager, keep a watchful eye on existing
sites, ensuring all repair and maintenance needs are quickly identified and
responded to.
Carrying out minor maintenance and
ad-hoc duties such as moving furniture / equipment / goods around the sites.
Moving more heavy goods only after appropriate training and with due attention
to Risk Assessment; or with support from appropriate contractors.
Develop relationships with key local
workmen and contractors so that urgent or planned repairs can be responded to
in a timely and effective manner. Deal with any issues with contractors as they
arise.
Oversee any building works; liaising
with landlords and / or external contractors to ensure that contractors operate
in line with agreed specifications, plans and deadlines.
Lead on all office moves ensuring that
there is effective pre planning for movement of existing office equipment &
delivery of new equipment & furniture.
Support appropriate new venue or
delivery location searches; considering service limitations & constraints
when reviewing venue suitability. Support our operational team in configuring
clinical and other services in line with premises availability.
Compliance
Work with the Business Services Manager and
Lead GP for Governance to support the Health and Safety aspects of premises
managements across the organisation.
Ensuring that safety and compliance
checks are completed in line with required schedules, and that accurate records
are kept; including PAT testing, legionella testing, risk assessments and fire
safety.
Manage security across all sites,
ensuring there are effective procedures in place for key holding, alarms and
access codes.
Ensure standard of cleanliness of sites;
working with Infection Control leads, Site Co-ordinators, our Cleaning Provider
and existing teams to identify and resolve issues.
Contribute to CQC records and ad hoc audits;
supporting reporting as required.
Ensure calibration and maintenance
schedules for medical equipment are met; as well as arranging ad hoc repairs as
required.
Attend occasional internal meetings as
required.
Finances
Deliver effective procurement within the
organisation, obtain best price & contracts for the supply of utilities / cleaning
contracts / intruder alarms / office furniture and maintenance equipment supplies.
Obtain a minimum of 3 competitive quotes
for all larger building works and ensure that these costs fall within the
allocated budget and comply with all Foundrys financial processes in the discharging
of responsibilities.
Support the Business Services Manager
with information relating to annual premises and estates budgets, control of
expenditure and opportunities for cost improvement.
Equality, Diversity and
Inclusion (ED&I)
Patients and their families can expect to be
treated with dignity and respect and will not be discriminated against on any
grounds including age, disability, gender reassignment, marriage and civil
partnership, pregnancy and maternity, race, religion or belief, sex or sexual
orientation.
Patients have a responsibility to treat other
patients and our staff with dignity and respect.
Staff have the right to be treated fairly in
recruitment and career progression. Staff can expect to work in an environment
where diversity is valued and equality of opportunity is promoted. Staff will
not be discriminated against on any grounds including age, disability, gender
reassignment, marriage and civil partnership, pregnancy and maternity, race,
religion or belief, sex or sexual orientation. Staff have a responsibility to
ensure that you treat our patients and their colleagues with dignity and
respect.
Safety, Health, Environment and Fire (SHEF)
This
organisation is committed to supporting and promoting opportunities for staff
to maintain their health, wellbeing and safety.
The
post holder is to manage and assess risk within their areas of responsibility,
ensuring adequate measures are in place to protect staff and patients and
monitor work areas and practices to ensure they are safe and free from hazards
and conform to health, safety and security legislation, policies, procedures
and guidelines.
All
personnel have a duty to take reasonable care of health and safety at work for
themselves, their team and others and to cooperate with employers to ensure
compliance with health and safety requirements.
All
personnel are to comply with the:
Health and Safety at Work Act 1974,
Environmental Protection Act 1990,
Environment Act 1995,
Fire Precautions (workplace) Regulations
1999
Coronavirus Act 2020
Other
statutory legislation which may be brought to the post holders attention.
Confidentiality
This
organisation is committed to maintaining an outstanding confidential service.
Patients entrust and permit us to collect and retain sensitive information
relating to their health and other matters, pertaining to their care. They do
so in confidence and have a right to expect all staff will respect their
privacy and maintain confidentiality at all times.
It
is essential that if, the legal requirements are to be met and the trust of our
patients is to be retained that all staff protect patient information and
provide a confidential service.
Quality and Continuous
Improvement (QI and CI)
This
organisation continually strives to improve work processes which deliver
healthcare with improved results across all areas of our service provision. We
promote a culture of continuous improvement where staff are encouraged to make
suggestions and contributions to improve our service delivery and enhance
patient care.
Policies and Procedures
Staff
at this organisation must adhere to the information contained within policies
and regional directives, ensuring protocols are adhered to at all times. Staff
will be given detailed information during the induction process regarding
policy and procedure.
Learning and
Development
At
this organisation you will be required to complete the induction programme and
you will be supported throughout the process.
The
effective use of training and development is fundamental in ensuring that all
staff are equipped with the appropriate skills, knowledge, attitude and
competences to perform their role. All staff will be required to partake in,
and complete mandatory training as directed. It is an expectation for this post
holder to assess their own learning needs and undertake learning as appropriate.
The
post holder will undertake mentorship for team members and disseminate learning
and information gained to other team members to share good practice and inform
others about current and future developments.
Governance
& Accountability
All staff must alert other team members
to issues of quality and risk. Individuals should assess their own performance
and take accountability for their own actions. Concerns or errors should be
raised and documented in line with Significant Event protocols to enable
learning and safety netting; as well as fulfilling Duty of Candour
requirements.
Collaborative
Working
Teamwork
is essential in multidisciplinary environments and the post holder is to work
as an effective and responsible team member, supporting others and exploring
the mechanisms to develop new ways of working and work effectively with others
to clearly define values, direction and policies impacting upon care delivery.
Effective
communication is essential, and all staff must ensure they communicate in a
manner which enables the sharing of appropriate information.
Managing
Information
All
staff should use technology and appropriate software as an aid to management in
the planning, implementation and monitoring of care and presenting and
communicating information.
Additional Responsibilities
This is not an exhaustive list
of duties and responsibilities, but indicates the key responsibilities of the
post. The post holder may be required to undertake other duties as may
reasonably be expected.