HR Manager

Elmwood Family Doctors

Information:

This job is now closed

Job summary

Contract Type: Permanent, Part Time (3 days/ 22.5 hours)

Reporting To: Business Manager

Salary: Dependent on Experience

Elmwood Family Doctors is a large, modern GP Practice split across two sites. Our Holmfirth site is large with excellent facilities. Our Meltham site is in the heart of the local village community. We offer a full range of healthcare services to approximately 15,000 patients across both sites.

We pride ourselves in being forward thinking and providing an excellent service to our community. Our staff are a key part of this and the good management and wellbeing of our team is of paramount importance to us. We are looking for an HR Manager to join our management team and support us in ensuring best practice in all staff matters.

Main duties of the job

We are looking for a HR Manager to join our management team, which comprises of our GP Partners, Business Manager, Operations Manager and Finance Manager. Our management team is supported by a large administrative team, which includes four Practice Administrators. This is an exciting opportunity to join a collegiate, supportive team and to make a meaningful contribution to further developing the high standards our management team have put in place.

The successful candidate will meet with the management team weekly to keep informed, suggest changes and implement new procedures and protocols with regards to staffing and in line with the strategical direction and operation of the Practice. It is vital that the candidate has excellent communication skills and highly desirable that they have experience of working within NHS care.

The successful candidate will have overall responsibility for all HR matters, including ownership of contracts and policies, management of employee relations and opportunity to lead on people strategy.

About us

We are a collegiate and supportive team. We provide a supportive work environment to staff and organise regular training, team and social events to promote communication, relationships and general morale.

In addition to competitive salary, we provide generous holiday entitlement and the successful candidate will be eligible for enrolment in the NHS Pension Scheme.

Date posted

08 April 2022

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Part-time, Flexible working

Reference number

A3954-22-4284

Job locations

Huddersfield Road

Holmfirth

Huddersfield

West Yorkshire

HD9 3TR


Meltham Village Surgery

11 Parkin Lane

Meltham

Holmfirth

HD9 4EN


Job description

Job responsibilities

To undertake the role of HR Manager at Elmwood Family Doctors with key responsibilities in the following areas:

· Contracts, HR Policies and Procedures – keeping our contracts of employment, policies and procedures up to date with regular reviews and ensuring that key terms are communicated to staff, and appropriate training provided where necessary.

· Recruitment – preparing job advertisements, job descriptions and person specifications for all roles, short-listing and interviewing candidates for non-clinical roles, and supporting in short-listing and interviewing candidates for clinical roles.

· Induction – all administration work surrounding new starters, including offer letters, contracts of employment, reference and DBS checks, introduction to key policies and procedures, and training where appropriate.

· Training – preparing a coherent training plan for the Practice in line with Practice strategic direction and CQC requirements, including monthly PPT sessions, providing ongoing training for administrative staff on all aspects of their role.

· Line Management – support the Operations Manager in line management of the Practice Administrators, Secretaries, Reception and Cleaners.

· Appraisals and Performance – developing policies and training to drive strong staff performance, conducting appraisals for Secretaries and Cleaners. Supporting the Operations Manager in conducting appraisals for the Practice Managers and Reception team where required. Supporting the Staff Partner in conducting appraisals for clinical staff where required.

· Employee Relations – following fair and consistent processes to manage absences, poor performance, capability issues and disciplinary matters. Conducting informal meetings. Carrying out investigations where required. Chairing or supporting in formal meetings as required. Liaise with external agencies on matters of misconduct where necessary.

· Dispute Resolution – ensuring good communication and good relationships across the Practice, supporting with dispute resolution where required, following fair and appropriate grievance procedures where necessary.

· Staffing Levels – ensuring business continuity through appropriate staffing levels, responding to urgent issues as they arise. Overview and maintenance of staff rota and holiday calendar, with support from Practice Administrators.

· Administration – digitising and maintaining up to date individual staff files, ensuring records kept of meetings, changes to hours, contract changes, etc. Creating and updating a HR calendar for one off and recurring events. Organising staff social events, with support from Practice Administrators.

This is not an exhaustive list. The successful candidate may be required to undertake additional or alternative duties which are commensurate with the level of skill and responsibility of the role.

Job description

Job responsibilities

To undertake the role of HR Manager at Elmwood Family Doctors with key responsibilities in the following areas:

· Contracts, HR Policies and Procedures – keeping our contracts of employment, policies and procedures up to date with regular reviews and ensuring that key terms are communicated to staff, and appropriate training provided where necessary.

· Recruitment – preparing job advertisements, job descriptions and person specifications for all roles, short-listing and interviewing candidates for non-clinical roles, and supporting in short-listing and interviewing candidates for clinical roles.

· Induction – all administration work surrounding new starters, including offer letters, contracts of employment, reference and DBS checks, introduction to key policies and procedures, and training where appropriate.

· Training – preparing a coherent training plan for the Practice in line with Practice strategic direction and CQC requirements, including monthly PPT sessions, providing ongoing training for administrative staff on all aspects of their role.

· Line Management – support the Operations Manager in line management of the Practice Administrators, Secretaries, Reception and Cleaners.

· Appraisals and Performance – developing policies and training to drive strong staff performance, conducting appraisals for Secretaries and Cleaners. Supporting the Operations Manager in conducting appraisals for the Practice Managers and Reception team where required. Supporting the Staff Partner in conducting appraisals for clinical staff where required.

· Employee Relations – following fair and consistent processes to manage absences, poor performance, capability issues and disciplinary matters. Conducting informal meetings. Carrying out investigations where required. Chairing or supporting in formal meetings as required. Liaise with external agencies on matters of misconduct where necessary.

· Dispute Resolution – ensuring good communication and good relationships across the Practice, supporting with dispute resolution where required, following fair and appropriate grievance procedures where necessary.

· Staffing Levels – ensuring business continuity through appropriate staffing levels, responding to urgent issues as they arise. Overview and maintenance of staff rota and holiday calendar, with support from Practice Administrators.

· Administration – digitising and maintaining up to date individual staff files, ensuring records kept of meetings, changes to hours, contract changes, etc. Creating and updating a HR calendar for one off and recurring events. Organising staff social events, with support from Practice Administrators.

This is not an exhaustive list. The successful candidate may be required to undertake additional or alternative duties which are commensurate with the level of skill and responsibility of the role.

Person Specification

Experience

Essential

  • A minimum of 4 years experience in HR Manager/ HR Associate level roles.
  • Management/ supervisory experience.

Desirable

  • Familiar with System One, TeamNet and Google suite.
  • Experience of working within NHS care.

Additional Skills

Essential

  • Excellent verbal and written communication skills.
  • Excellent organisational and administrative skills.
  • An enthusiastic and motivated individual.
  • Able to work independently and as part of a team.

Qualifications

Essential

  • CIPD Level 5
Person Specification

Experience

Essential

  • A minimum of 4 years experience in HR Manager/ HR Associate level roles.
  • Management/ supervisory experience.

Desirable

  • Familiar with System One, TeamNet and Google suite.
  • Experience of working within NHS care.

Additional Skills

Essential

  • Excellent verbal and written communication skills.
  • Excellent organisational and administrative skills.
  • An enthusiastic and motivated individual.
  • Able to work independently and as part of a team.

Qualifications

Essential

  • CIPD Level 5

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

UK Registration

Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

UK Registration

Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).

Employer details

Employer name

Elmwood Family Doctors

Address

Huddersfield Road

Holmfirth

Huddersfield

West Yorkshire

HD9 3TR


Employer's website

https://elmwoodfamilydoctors.co.uk (Opens in a new tab)

Employer details

Employer name

Elmwood Family Doctors

Address

Huddersfield Road

Holmfirth

Huddersfield

West Yorkshire

HD9 3TR


Employer's website

https://elmwoodfamilydoctors.co.uk (Opens in a new tab)

For questions about the job, contact:

HR Consultant

Kate Booth

kate.booth7@nhs.net

Date posted

08 April 2022

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Part-time, Flexible working

Reference number

A3954-22-4284

Job locations

Huddersfield Road

Holmfirth

Huddersfield

West Yorkshire

HD9 3TR


Meltham Village Surgery

11 Parkin Lane

Meltham

Holmfirth

HD9 4EN


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