Job summary
Elmwood Family Doctors is a large, modern GP Practice with an excellent reputation for patient care.
We are looking for two Receptionists/ Telephonists to join our team. If you are motivated to make a meaningful contribution to the provision of high-quality healthcare in your local area and work well in a team, this may be the role for you.
The role will be part time, split across our two sites with varied tasks and a competitive rate of pay.
Main duties of the job
We are looking for two Receptionists to join our team.
The role involves assisting patients, booking appointments, responding to
queries and signposting to appropriate support. This is largely done through
telephone assistance, but also includes face to face patient service on the reception
desk. The successful candidate will spend part of each shift working in our
telephone room with a team of friendly colleagues who will provide ongoing
support alongside training. A strong customer service background and ability to
work well within a team is essential.
The role also involves administration work, which includes registering
new patients, updating patient records, and processing referrals, samples and
repeat prescriptions. Although full training will be provided, excellent IT skills
are essential and some experience in administrative roles would be beneficial.
The successful candidate will be a people person, a good communicator and
a team player. They will be highly motivated, organised and efficient.
Experience of working within a similar role in NHS care would be beneficial,
but not essential.
If you feel that this could be the right role for you, we would love to
hear from you.
About us
Elmwood Family Doctors is a large, modern GP Practice with an excellent reputation for patient care. We are split across two sites. Our large Holmfirth site has excellent facilities and offers a wide range of services. Our Meltham site is conveniently located in the heart of the local village community. We offer a full range of healthcare services to approximately 15,000 patients across both sites.
Our staff work hard to make sure our patients receive a caring, courteous and professional service; including during busy periods and times when our patients may be feeling worried or in need of additional support from us. This takes dedication from all of our staff, including our busy Reception team who are in regular contact with our patients. If you are motivated to make a meaningful contribution to the provision of high-quality healthcare in your local area and work well in a team, this may be the role for you.
Job description
Job responsibilities
Key
Duties and Responsibilities
To assist with
providing a comprehensive and high-quality GP service to the patients of this practice
by acting as the first point of contact for patients and others, and by
providing a friendly, efficient and accurate service for the booking of appointments
and other administrative tasks.
This will include (but
is not limited to):
- Welcoming
patients to the practice and dealing with enquiries at the front reception
desk.
- Chaperoning
patients within appointments where requested.
- Dealing
with patient enquiries on the telephone and directing them to the most
appropriate service.
- Booking
appointments for patients.
- Using our
IT systems, including SystmOne to carry out administrative tasks,
including processing patient registrations, updating patient records, scanning
correspondence to digital patient records and processing results.
- Re-stocking
clinical rooms.
Hours and Location
Were looking for two Receptionists, to work on a part-time basis approximately 21 hours per week to be worked;
The hours will be agreed according to the successful
candidates availability and our rota requirements, but may include shifts of
8am to 1pm and/or 1pm to 6pm availability.
Our staff work across both of our sites, Holmfirth and
Meltham. This flexibility means our staff can build successful working relationships
with all of their colleagues, get to know our patients and enjoy a more varied
role. The successful candidate will need to be able to travel to both locations.
In order to ensure excellent patient service and team work, this is an on-site
role and home-working will not be practical.
Job description
Job responsibilities
Key
Duties and Responsibilities
To assist with
providing a comprehensive and high-quality GP service to the patients of this practice
by acting as the first point of contact for patients and others, and by
providing a friendly, efficient and accurate service for the booking of appointments
and other administrative tasks.
This will include (but
is not limited to):
- Welcoming
patients to the practice and dealing with enquiries at the front reception
desk.
- Chaperoning
patients within appointments where requested.
- Dealing
with patient enquiries on the telephone and directing them to the most
appropriate service.
- Booking
appointments for patients.
- Using our
IT systems, including SystmOne to carry out administrative tasks,
including processing patient registrations, updating patient records, scanning
correspondence to digital patient records and processing results.
- Re-stocking
clinical rooms.
Hours and Location
Were looking for two Receptionists, to work on a part-time basis approximately 21 hours per week to be worked;
The hours will be agreed according to the successful
candidates availability and our rota requirements, but may include shifts of
8am to 1pm and/or 1pm to 6pm availability.
Our staff work across both of our sites, Holmfirth and
Meltham. This flexibility means our staff can build successful working relationships
with all of their colleagues, get to know our patients and enjoy a more varied
role. The successful candidate will need to be able to travel to both locations.
In order to ensure excellent patient service and team work, this is an on-site
role and home-working will not be practical.
Person Specification
Experience
Essential
- Excellent customer service and ability to build rapport with patients/ customers.
- Excellent telephone manner.
- Excellent verbal and written communication skills.
- Excellent IT skills.
- Excellent organisational and administrative and timekeeping skills.
- An enthusiastic and motivated individual.
- Able to work independently and as part of a team.
- A clear understanding of and respect for patient confidentiality and maintaining the confidentiality of business and staff information.
- Respect for equality and diversity, of patients and staff, and ability to act in a way that recognises individual rights in a way that is consistent with the practices policies and procedures.
Desirable
- Experience in administrative work.
- Familiar with Systm One, TeamNet and Google suite.
- Experience of working within NHS care or GP practice.
- Experience of working in Reception role.
- A good understanding of infection control measures and health and safety.
Person Specification
Experience
Essential
- Excellent customer service and ability to build rapport with patients/ customers.
- Excellent telephone manner.
- Excellent verbal and written communication skills.
- Excellent IT skills.
- Excellent organisational and administrative and timekeeping skills.
- An enthusiastic and motivated individual.
- Able to work independently and as part of a team.
- A clear understanding of and respect for patient confidentiality and maintaining the confidentiality of business and staff information.
- Respect for equality and diversity, of patients and staff, and ability to act in a way that recognises individual rights in a way that is consistent with the practices policies and procedures.
Desirable
- Experience in administrative work.
- Familiar with Systm One, TeamNet and Google suite.
- Experience of working within NHS care or GP practice.
- Experience of working in Reception role.
- A good understanding of infection control measures and health and safety.
