Job summary
Due to retirement, we are looking
to recruit for a part time Finance Manager (30 hours per week across 4 or 5
days).
To succeed in this role, you will
have experience working in the NHS, have 5 years Finance experience, a
professional accountancy qualification/QBE and have significant experience in
budget management and forecasting. You will also have a very strong knowledge
of Excel.
Main duties of the job
You will be responsible for the annual budgeting and forecasting process using effective financial modelling techniques to ensure that the financial position of the practice is closely monitored, and that accurate accounts are provided to senior management, budget holders and shareholders.
You will work closely with the Practice Manager to ensure appropriate and accurate reporting of the practices Finances.
You will be responsible for the effective and efficient day-to-day management and motivation of the bookkeeper to ensure workloads are managed and prioritised so that targets and deadlines are met, and a high-quality service is provided.
About us
Hedena Health is a 25,000 patient GP Practice in Headington with a diverse patient base. We are a friendly, welcoming team and focus on wellbeing through initiatives such as an annual Away Day, fresh fruit deliveries, staff parties, homemade cakes and a Hedena running club. We are based in Headington, near Oxford and benefits include NHS pension, cycle to work scheme and we have plenty of on-site parking.
Job description
Job responsibilities
PCN
Accounts
- Monthly ARRS submission
- Forecast ARRS spend for remainder
of year
- Update PCN Accounts with ARRS
figures, reconcile to Hedena income
- Reconcile PCN Bank Account
- Pay practices on monthly basis
for PCN funding/ARRS funding, Covid vaccine and all other ICB funding.
- Update income Forecast on monthly
basis
- Produce and reconcile monthly
management accounts
- Prepare data for Year End and
submit to accountants
Hedena
Accounts- Produce and reconcile monthly
management accounts for two practices.
- Monitor budgets and produce
Budget v Actuals by department and review with Budget holders on a regular
basis.
- Forecast all staffing costs,
Locum, income and expenditure for full year and maintain on a monthly basis.
- Reconcile bank accounts
- Monitor and reconcile funded
income and expenditure from various sources, Research, , Integrated
Neighbourhood, BOB ICB funding.
- Monitor all contract payments
from: NHS England, BOB ICB, Oxford City Council, PCSE, Health Education England
Thames Valley and any other external clients
- Manage the claims invoicing
process for all enhanced services, CQRS claims, room rentals, retainer and
returner, PCN and other external income on QuickBooks
- Liaise with NHS England, PCSE and
the ICB regarding queries with income relating to the contract and all
additional items such as enhanced services and superannuation & AVC
contributions (fees and allowances overview)
- Process all payments relating to
staff salaries, dividends, locums, premises and HMRC.
- Ensure accurate pay details/budget
codes are maintained by HR and Payroll to enable accurate Finance reporting
- Ensure appropriate contributions
to the practice pension scheme(s) in liaison with the payroll provider and reconcile
pension contributions against balance sheet.
- Prepare claims for GP
Training/Trainees and ensure correct reimbursements are received
- Prepare year end records for
prompt submission to the practice accountant
- Prepare any other mandatory
financial requirements for the Company.
- Liaise with the practice
accountant, bank, creditors and debtors.
- Working
closely with the management/Director team to provide financial insights
- Ensuring
compliance with financial regulations and industry-specific requirements
- Monitor
Ring Fenced monies on a rolling basis
- Any other duties as requested
Job description
Job responsibilities
PCN
Accounts
- Monthly ARRS submission
- Forecast ARRS spend for remainder
of year
- Update PCN Accounts with ARRS
figures, reconcile to Hedena income
- Reconcile PCN Bank Account
- Pay practices on monthly basis
for PCN funding/ARRS funding, Covid vaccine and all other ICB funding.
- Update income Forecast on monthly
basis
- Produce and reconcile monthly
management accounts
- Prepare data for Year End and
submit to accountants
Hedena
Accounts- Produce and reconcile monthly
management accounts for two practices.
- Monitor budgets and produce
Budget v Actuals by department and review with Budget holders on a regular
basis.
- Forecast all staffing costs,
Locum, income and expenditure for full year and maintain on a monthly basis.
- Reconcile bank accounts
- Monitor and reconcile funded
income and expenditure from various sources, Research, , Integrated
Neighbourhood, BOB ICB funding.
- Monitor all contract payments
from: NHS England, BOB ICB, Oxford City Council, PCSE, Health Education England
Thames Valley and any other external clients
- Manage the claims invoicing
process for all enhanced services, CQRS claims, room rentals, retainer and
returner, PCN and other external income on QuickBooks
- Liaise with NHS England, PCSE and
the ICB regarding queries with income relating to the contract and all
additional items such as enhanced services and superannuation & AVC
contributions (fees and allowances overview)
- Process all payments relating to
staff salaries, dividends, locums, premises and HMRC.
- Ensure accurate pay details/budget
codes are maintained by HR and Payroll to enable accurate Finance reporting
- Ensure appropriate contributions
to the practice pension scheme(s) in liaison with the payroll provider and reconcile
pension contributions against balance sheet.
- Prepare claims for GP
Training/Trainees and ensure correct reimbursements are received
- Prepare year end records for
prompt submission to the practice accountant
- Prepare any other mandatory
financial requirements for the Company.
- Liaise with the practice
accountant, bank, creditors and debtors.
- Working
closely with the management/Director team to provide financial insights
- Ensuring
compliance with financial regulations and industry-specific requirements
- Monitor
Ring Fenced monies on a rolling basis
- Any other duties as requested
Person Specification
Essential Knowledge/Skills/ Aptitudes
Essential
- Effective verbal and written communication skills
- Computer literate with a good working knowledge of Microsoft Office, especially Microsoft Excel
- Ability to work under pressure and to meet deadlines
- Team working skills and ability to work on own initiative
- Flexible approach to work
- Understanding of the confidential nature of the work
- Financial Services: 5 years
Desirable
- Advanced knowledge of Excel
Qualifications
Essential
- Educated to A level standard or equivalent
- Intermediate level using Microsoft Word and Excel
- Association of Accounting Technicians (ATT) Qualification or
- equivalent relevant experience
Experience
Essential
- Experience in a financial environment
- Experience of producing Financial reports and forecasts
- Reconciling and managing bank accounts
- Knowledge of QuickBooks accounts software
Desirable
- Understanding of funding streams in General Practice
- Previous payroll experience and understanding of NHS pensions
Person Specification
Essential Knowledge/Skills/ Aptitudes
Essential
- Effective verbal and written communication skills
- Computer literate with a good working knowledge of Microsoft Office, especially Microsoft Excel
- Ability to work under pressure and to meet deadlines
- Team working skills and ability to work on own initiative
- Flexible approach to work
- Understanding of the confidential nature of the work
- Financial Services: 5 years
Desirable
- Advanced knowledge of Excel
Qualifications
Essential
- Educated to A level standard or equivalent
- Intermediate level using Microsoft Word and Excel
- Association of Accounting Technicians (ATT) Qualification or
- equivalent relevant experience
Experience
Essential
- Experience in a financial environment
- Experience of producing Financial reports and forecasts
- Reconciling and managing bank accounts
- Knowledge of QuickBooks accounts software
Desirable
- Understanding of funding streams in General Practice
- Previous payroll experience and understanding of NHS pensions
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
