Job summary
You will be
responsible for undertaking a wide range of data inputting duties in support of
the multidisciplinary team. Duties can include but are not limited to, read
coding information from patients clinical records, correspondence from other
care service providers and other sources on the practice clinical system. You
will work as part of a team providing a professional and effective service to
patients and colleagues following business policies and procedures, always
ensuring accuracy.
Main duties of the job
The following
are the core responsibilities of the data administrator. There may be on
occasion, a requirement to carry out other tasks; this will be dependent upon
factors such as workload and staffing levels:
Read Coding
data on SystmOne
Extracting the
required data from clinical correspondence and inputting the data into the
patients electronic healthcare record
Coding secondary care (hospital) letters
Monitoring
patient call and recall systems
Maintain
effective security of data all times
Support the
team in the effective use of searches, audits and recalls
Support the
team in the use of the clinical system
Drug Monitoring
Provide
guidance in trouble shooting when requested
Act as a
liaison between the practice and manage all fault reporting
Configure
searches and interpret data for audit purposes
Summarise
patients notes when requested
Initiate data
quality improvement projects
Collate the
required data for reporting purposes
Ensure new
patient records are received electronically and imported onto the clinical
system
Process patient
online applications as required
Code results and
upload data as required
Processing referrals and dealing with hospital enquiries
About us
We at Crossley Street Surgery in Wetherby are offering an excellent opportunity for a reliable and flexible individual to join our very busy administration team. We are a semi-rural practice, with over 11,800 patients, working from a modern purpose-built premises.
We are also a training practice with a wide multidisciplinary team including a PCN pharmacy team and an in-house pharmacy.
You will be a team player, willing to learn, and looking for a fresh and rewarding challenge. You will receive ongoing personal development and training opportunities in our high achieving and supportive environment.
Job description
Job responsibilities
The following are the core responsibilities of the data administrator. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels:
- Read Coding data on SystmOne
- Extracting the required data from clinical correspondence and inputting the data into the patients electronic healthcare record
- Coding secondary care (hospital) letters
- Monitoring patient call and recall systems
- Maintain effective security of data all times
- Support the team in the effective use of searches, audits and recalls
- Support the team in the use of the clinical system
- Drug Monitoring
- Provide guidance in trouble shooting when requested
- Act as a liaison between the practice and manage all fault reporting
- Configure searches and interpret data for audit purposes
- Summarise patients notes when requested
- Initiate data quality improvement projects
- Collate the required data for reporting purposes
- Ensure new patient records are received electronically and imported onto the clinical system
- Process patient online applications as required
- Code results and upload data as required
- Dealing with patient enquiries over the phone and face to face
Be familiar with and adhere to the practice safeguarding policies, procedures, and guidelines for both children and adults at risk of abuse or neglect. This must be in conjunction with the Multi-agency Safeguarding Children and Safeguarding Adults at risk of abuse or neglect Policy, Protocols, and guidelines.
All employees should undertake mandatory safeguarding children, adults and MCA training (as appropriate to role) including updates and other professional development activities to ensure training compliancy.
Job description
Job responsibilities
The following are the core responsibilities of the data administrator. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels:
- Read Coding data on SystmOne
- Extracting the required data from clinical correspondence and inputting the data into the patients electronic healthcare record
- Coding secondary care (hospital) letters
- Monitoring patient call and recall systems
- Maintain effective security of data all times
- Support the team in the effective use of searches, audits and recalls
- Support the team in the use of the clinical system
- Drug Monitoring
- Provide guidance in trouble shooting when requested
- Act as a liaison between the practice and manage all fault reporting
- Configure searches and interpret data for audit purposes
- Summarise patients notes when requested
- Initiate data quality improvement projects
- Collate the required data for reporting purposes
- Ensure new patient records are received electronically and imported onto the clinical system
- Process patient online applications as required
- Code results and upload data as required
- Dealing with patient enquiries over the phone and face to face
Be familiar with and adhere to the practice safeguarding policies, procedures, and guidelines for both children and adults at risk of abuse or neglect. This must be in conjunction with the Multi-agency Safeguarding Children and Safeguarding Adults at risk of abuse or neglect Policy, Protocols, and guidelines.
All employees should undertake mandatory safeguarding children, adults and MCA training (as appropriate to role) including updates and other professional development activities to ensure training compliancy.
Person Specification
Qualifications
Essential
- Educated to GCSE level or equivalent
- Experience of working with the general public
- Experience of establishing effective office administrative systems
Desirable
- NVQ Level 2 in Health and Social Care
- Experience of working in a health care setting
Person Specification
Qualifications
Essential
- Educated to GCSE level or equivalent
- Experience of working with the general public
- Experience of establishing effective office administrative systems
Desirable
- NVQ Level 2 in Health and Social Care
- Experience of working in a health care setting
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
