Job summary
Cornwalls second largest GP practice is looking to recruit
a key senior manager. If you have
excellent financial management skills as well as business management experience
(ideally but not essentially within primary care) and want a varied role in a
highly supportive and collaborative practice this post is for you. The partnership is forward thinking,
innovative and harmonious and this role is a vital part of its ongoing
success. We have a strong team approach
to running our practice, supporting our excellent team of clinicians and
administration staff to deliver services to our patient population. See our appended organisational chart for more information on our structure.
Informal approaches in advance of application are welcomed
and confidentiality guaranteed. Please
contact wendy.george3@nhs.net Manager Partner
for this purpose .
Main duties of the job
The Finance & Business Manager (FBM) is a key member of the senior management
team reporting to and supported by the Managing Partners. Under delegation from
those Partners the postholder will take prime responsibility for the financial affairs
of the Carn to Coast Health Centres partnership, Carn to Coast Health Centres
Ltd. and for the Practices role in administering the finances of North Kerrier
West Primary Care Network.
In liaison with the Practices accountants the postholder
will ensure that the partnership and senior management of the team are provided
with prompt and accurate financial information including end of year accounts
for the Practice, its limited company and the primary care network of which it
is a part. The post-holder will be responsible for producing and maintaining up
to date management accounts for the Practice so as to monitor performance
against financial targets set within the organisation strategy. The postholder
will also oversee Practice procurement, estates/facilities, IT/telephony and overall
business development.
Strong team working and a mutually supportive relationship
with Partners and senior management is an essential requirement of the
role.
About us
Carn to Coast Health
Centres is a 30,000 patient GP Practice with its main surgery in Pool, Redruth.
It was formed from the merger of Pool Health Centre and Homecroft Surgery (in Illogan
/ St Day) ) in 2015 and the further merger with Trevithick Surgery (in Camborne)
in 2018. Like most GP surgeries, Carn to Coast Health Centres is owned by its
Partners who hold a contract to provide general medical services to the NHS.
Our Practice currently has
11 partners, 8 of whom are GPs and one of whom is a senior paramedic. Stephen
Holby and Wendy George are non-clinical Managing Partners and lead a Senior Management
Team (SMT) reporting to them but accountable to the broader partnership. The
Partners own a limited company supporting the Practices clinical research
activities.
The Practice, together with
Godolphin Health (Praze-an-Beeble and Connor Downs surgeries), is a member of
the North Kerrier West Primary Care Network (PCN) and Carn to Coast Health
Centres takes responsibility for payments and accounting for that network. The
financial controls associated with the limited company and the PCN are integral
to the business as a whole.
Please see further information in the attached documents including our structure on the appended organisational chart.
Job description
Job responsibilities
JOB SUMMARY
The Finance & Business Manager (FBM) is a key member of the senior management team reporting to and supported by the Managing Partners. Under delegation from those Partners the postholder will take prime responsibility for the financial affairs of the Carn to Coast Health Centres partnership, Carn to Coast Health Centres Ltd. and for the Practices role in administering the finances of North Kerrier West Primary Care Network.
In liaison with the Practices accountants the postholder will ensure that the partnership and senior management of the team are provided with prompt and accurate financial information including end of year accounts for the Practice, its limited company and the primary care network of which it is a part. The post-holder will be responsible for producing and maintaining up to date management accounts for the Practice so as to monitor performance against financial targets set within the organisation strategy. The postholder will also oversee Practice procurement, estates/facilities, IT/telephony and overall business development.
Strong team working and a mutually supportive relationship with Partners and senior management is an essential requirement of the role.
KEY RESPONSIBILITIES
FINANCIAL & BUSINESS DEVELOPMENT
- Support management in strategic financial management for the organisation, ensuring its long-term financial strength and viability, and making best use of its resources; advise the Partners and senior management on appropriate financial strategies and governance. Attend meetings as required.
- Work in close liaison with the Practices accountants to optimise the relationship and the availability of financial information to inform the running of the organisation; maintain contact with the organisations bankers, administering & utilising the system of (mainly electronic) payments.
- Manage finances so that all income is accounted for, payments are made only for authorised expenditure, assets are safeguarded, liabilities are discharged in a timely manner. Assist management in ensuring that the organisations systems and procedures secure financial probity and support good governance.
- Produce such management forecasts and information promptly and accurately, for the effective monitoring and control of the cash-flow and finances of Carn to Coast Health Centres, Carn to Coast Health Ltd and North Kerrier West PCN; ensure the timely and accurate provision of financial reports, including management, annual, and (where applicable) project accounts and such returns as may be required for statutory or regulatory purposes. Assist in refining and developing relevant management information systems.
- In liaison with senior management and Practice accountants, ensure that the tax affairs of the organisation are kept in exemplary order (including VAT returns), optimising tax efficiency and ensuring that all HMRC returns and requirements are made and met; the postholder will be the main point of contact in the event of HMRC inspection.
- Work with the Practices HR function, outsourced payroll administrators and any relevant NHS or other organisations to ensure that payroll is administered effectively, that all PAYE, other taxation, pension and, payments to staff with all appropriate deductions are correctly and expeditiously handled and administered.
- Ensure that sums received and disbursed on behalf of (or between members of) the PCN are correctly, expeditiously and transparently administered and recorded; assist senior management in presenting to network partners in this regard. Liaise with accountants to ensure prompt and accurate PCN accounts.
- Assist the senior management team to appraise business opportunities and in the preparation of any bids to deliver services to ensure their financial viability.
- Work closely with Managing Partners to identify, create and implement innovative business and financial models.
PROCUREMENT
In liaison with senior management:
- Have oversight of all purchasing of goods and services and maintenance of all equipment and materials within the organisation, ensuring adherence to Practice policies and value for money; assisting to refine and develop Practice policies and procedures to that end.
- Ensure purchase systems accord with budgets set.
- Ensure contract renewals and appraisals of alternative options are managed in a timely and cost effective manner.
ESTATES, IT & TELEPHONY
In liaison with senior management:
- Assume executive responsibility for facilities management and health and safety at Carn to Coast Health Centres estates over its four sites in line with relevant legislation. Ensure practice premises and equipment therein are safe, secure, robust and well maintained.
- Ensure business continuity systems and procedures are kept up-to-date and are appropriate for the practices needs.
- Ensure that practice facilities and equipment are appropriately maintained, calibrated, serviced and optimised in terms of functionality and availability. Ensure that all appropriate insurances are in place for and that competitive quotes are obtained in the process of renewing these.
- Maintain excellent working relationships with primary care IT services and the Practices cloud-based telephony phone system provider enabling the practice to get the best value and functionality possible.
- Investigate and make recommendations regarding IT and telephone systems when required.
- Ensure IT and phone systems are safe, secure and robust and that appropriate monitoring systems are maintained.
- Ensure that systems generally secure the confidentiality of communications and protection of patient and Practice data
LINE MANAGEMENT
The postholder will line manage the following key roles within the organisation, providing supportive leadership and direction.
Finance & Procurement Officer responsible for all bookkeeping, setting up of payments, petty cash, ordering of consumables and equipment.
IT Systems Officer & 2 x Support Team members responsible for first line reporting and management of IT, telephony and facilities issues
Maintenance Operative/Caretaker responsible for providing in-house courier service and basic maintenance and health & safety related activities.
Job description
Job responsibilities
JOB SUMMARY
The Finance & Business Manager (FBM) is a key member of the senior management team reporting to and supported by the Managing Partners. Under delegation from those Partners the postholder will take prime responsibility for the financial affairs of the Carn to Coast Health Centres partnership, Carn to Coast Health Centres Ltd. and for the Practices role in administering the finances of North Kerrier West Primary Care Network.
In liaison with the Practices accountants the postholder will ensure that the partnership and senior management of the team are provided with prompt and accurate financial information including end of year accounts for the Practice, its limited company and the primary care network of which it is a part. The post-holder will be responsible for producing and maintaining up to date management accounts for the Practice so as to monitor performance against financial targets set within the organisation strategy. The postholder will also oversee Practice procurement, estates/facilities, IT/telephony and overall business development.
Strong team working and a mutually supportive relationship with Partners and senior management is an essential requirement of the role.
KEY RESPONSIBILITIES
FINANCIAL & BUSINESS DEVELOPMENT
- Support management in strategic financial management for the organisation, ensuring its long-term financial strength and viability, and making best use of its resources; advise the Partners and senior management on appropriate financial strategies and governance. Attend meetings as required.
- Work in close liaison with the Practices accountants to optimise the relationship and the availability of financial information to inform the running of the organisation; maintain contact with the organisations bankers, administering & utilising the system of (mainly electronic) payments.
- Manage finances so that all income is accounted for, payments are made only for authorised expenditure, assets are safeguarded, liabilities are discharged in a timely manner. Assist management in ensuring that the organisations systems and procedures secure financial probity and support good governance.
- Produce such management forecasts and information promptly and accurately, for the effective monitoring and control of the cash-flow and finances of Carn to Coast Health Centres, Carn to Coast Health Ltd and North Kerrier West PCN; ensure the timely and accurate provision of financial reports, including management, annual, and (where applicable) project accounts and such returns as may be required for statutory or regulatory purposes. Assist in refining and developing relevant management information systems.
- In liaison with senior management and Practice accountants, ensure that the tax affairs of the organisation are kept in exemplary order (including VAT returns), optimising tax efficiency and ensuring that all HMRC returns and requirements are made and met; the postholder will be the main point of contact in the event of HMRC inspection.
- Work with the Practices HR function, outsourced payroll administrators and any relevant NHS or other organisations to ensure that payroll is administered effectively, that all PAYE, other taxation, pension and, payments to staff with all appropriate deductions are correctly and expeditiously handled and administered.
- Ensure that sums received and disbursed on behalf of (or between members of) the PCN are correctly, expeditiously and transparently administered and recorded; assist senior management in presenting to network partners in this regard. Liaise with accountants to ensure prompt and accurate PCN accounts.
- Assist the senior management team to appraise business opportunities and in the preparation of any bids to deliver services to ensure their financial viability.
- Work closely with Managing Partners to identify, create and implement innovative business and financial models.
PROCUREMENT
In liaison with senior management:
- Have oversight of all purchasing of goods and services and maintenance of all equipment and materials within the organisation, ensuring adherence to Practice policies and value for money; assisting to refine and develop Practice policies and procedures to that end.
- Ensure purchase systems accord with budgets set.
- Ensure contract renewals and appraisals of alternative options are managed in a timely and cost effective manner.
ESTATES, IT & TELEPHONY
In liaison with senior management:
- Assume executive responsibility for facilities management and health and safety at Carn to Coast Health Centres estates over its four sites in line with relevant legislation. Ensure practice premises and equipment therein are safe, secure, robust and well maintained.
- Ensure business continuity systems and procedures are kept up-to-date and are appropriate for the practices needs.
- Ensure that practice facilities and equipment are appropriately maintained, calibrated, serviced and optimised in terms of functionality and availability. Ensure that all appropriate insurances are in place for and that competitive quotes are obtained in the process of renewing these.
- Maintain excellent working relationships with primary care IT services and the Practices cloud-based telephony phone system provider enabling the practice to get the best value and functionality possible.
- Investigate and make recommendations regarding IT and telephone systems when required.
- Ensure IT and phone systems are safe, secure and robust and that appropriate monitoring systems are maintained.
- Ensure that systems generally secure the confidentiality of communications and protection of patient and Practice data
LINE MANAGEMENT
The postholder will line manage the following key roles within the organisation, providing supportive leadership and direction.
Finance & Procurement Officer responsible for all bookkeeping, setting up of payments, petty cash, ordering of consumables and equipment.
IT Systems Officer & 2 x Support Team members responsible for first line reporting and management of IT, telephony and facilities issues
Maintenance Operative/Caretaker responsible for providing in-house courier service and basic maintenance and health & safety related activities.
Person Specification
Qualifications
Essential
- Educated to degree level or equivalent demonstrable career history.
Desirable
- Masters in Business Management or equivalent
- Accountancy qualification, CIMA, ACCA or equiv.
Experience
Essential
- Experience in a senior financial role with overall responsibility for finance systems, including provision of management accounts and forecasting.
- Previous business management of systems, such as estates, IT and health and safety
Desirable
- Senior Management experience in Primary Care.
- Experience of working in large multi-site organisations.
- Experience of working in a collaborative management structure.
Practical and intellectual skills (including any special knowledge)
Essential
- Excellent IT skills including: Word and Excel, and general IT aptitude.
- Excellent financial accounting skills.
- A common sense/pragmatic approach to systems management and problem solving.
- Methodical and accurate working practices
Desirable
- Understanding of contractual and regulatory requirements in primary care/healthcare environments.
- Experience of Sage Accounting Software, ideally Sage.
- Experience of GP IT systems.
Disposition/ Adjustment / Attitude
Essential
- Collaborative and supportive team approach.
- Professional and approachable in dealing with staff at all levels.
- Methodical working practices.
- Flexible in terms of role and availability.
Person Specification
Qualifications
Essential
- Educated to degree level or equivalent demonstrable career history.
Desirable
- Masters in Business Management or equivalent
- Accountancy qualification, CIMA, ACCA or equiv.
Experience
Essential
- Experience in a senior financial role with overall responsibility for finance systems, including provision of management accounts and forecasting.
- Previous business management of systems, such as estates, IT and health and safety
Desirable
- Senior Management experience in Primary Care.
- Experience of working in large multi-site organisations.
- Experience of working in a collaborative management structure.
Practical and intellectual skills (including any special knowledge)
Essential
- Excellent IT skills including: Word and Excel, and general IT aptitude.
- Excellent financial accounting skills.
- A common sense/pragmatic approach to systems management and problem solving.
- Methodical and accurate working practices
Desirable
- Understanding of contractual and regulatory requirements in primary care/healthcare environments.
- Experience of Sage Accounting Software, ideally Sage.
- Experience of GP IT systems.
Disposition/ Adjustment / Attitude
Essential
- Collaborative and supportive team approach.
- Professional and approachable in dealing with staff at all levels.
- Methodical working practices.
- Flexible in terms of role and availability.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
