Job summary
Are you an organised and detail-oriented professional looking for a
flexible part-time role? We are seeking a Group Support Administrator to
support our Compliance, Finance, and HR teams while contributing to
pharmaceutical product handling and packing.
Main duties of the job
Compliance and Administration:
- Maintain accurate records to ensure compliance with company policies and industry regulations.
- Assist in preparing compliance documentation, including audit logs, reports, and updates.
- Ensure all documentation adheres to regulatory standards and is properly filed.
Finance Administration:
- Support the finance team with data entry, invoice processing, and basic bookkeeping tasks.
- Organize and maintain financial records and receipts.
HR Support:
- Maintain employee records and assist in HR-related documentation.
- Support HR onboarding, compliance and training tasks.
Manual Handling and Drug Packing:
- Safely handle and pack pharmaceutical products according to guidelines and standards.
- Perform quality checks to ensure products are packed accurately and securely.
- Assist in stock management, including counting and organising inventory.
About us
Were a network of four practices nestled across the picturesque
landscapes of Lincolnshire, catering to 35,000 patients. Always
forward-thinking, were constantly seeking ways to enhance our services for our
valued patients.
Joining our team means becoming part of a dynamic and innovative
organisation revolutionising primary care delivery. If youre looking to join a
progressive and thriving organisation committed to delivering top-notch,
patient-centred care, were eager to connect with you.
Our mission is simple: to provide top-tier care tailored to each
patients needs while fostering nurturing work environments that promote growth
and success.
Were dedicated to advancing sustainable healthcare through innovation
and collaboration. Our core valuesOpportunity, Enthusiasm, Support,
Innovation, Family, and Balanceare not just words; theyre principles we
encourage our staff to embody every day.
Join the Welby Group, where your dedication is valued and rewarded!
Welby Group is an equal-opportunity employer. We celebrate diversity and
are committed to creating an inclusive environment for all employees.
Keywords for search optimisation: Administrative
Assistant, Compliance Administrator, HR Assistant, Part-Time Office Assistant,
Finance Assistant.
Job description
Job responsibilities
Job Summary
This role supports the Compliance, Finance, and HR departments with administrative tasks while also assisting in the packing and handling of pharmaceutical products. Attention to detail, organization, and the ability to handle manual tasks are critical for this position.
Key Responsibilities
Compliance and Administration:
- Maintain accurate records to ensure compliance with company policies and industry regulations.
- Assist in preparing compliance documentation, including audit logs, reports, and updates.
- Ensure all documentation adheres to regulatory standards and is properly filed.
Finance Administration:
- Support the finance team with data entry, invoice processing, and basic bookkeeping tasks.
- Organize and maintain financial records and receipts.
HR Support:
- Maintain employee records and assist in HR-related documentation.
- Support HR onboarding, compliance and training tasks.
Manual Handling and Drug Packing:
- Safely handle and pack pharmaceutical products according to guidelines and standards.
- Perform quality checks to ensure products are packed accurately and securely.
- Assist in stock management, including counting and organising inventory.
Key Skills and Qualifications
- Proven experience in an administrative support role, ideally across multiple functions.
- Strong attention to detail with excellent organisational skills.
- Basic knowledge of compliance and regulatory standards (pharmaceutical experience is a plus).
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Comfortable with manual handling tasks and able to lift [insert weight limit, e.g., 20 kg] safely.
- Ability to prioritise tasks and meet deadlines in a fast-paced environment.
- Effective communication and interpersonal skills.
- [Any required certifications, e.g., Manual Handling Certificate or training].
Physical Requirements
- Ability to stand, lift, and carry out repetitive tasks for extended periods.
- Comfortable working in a controlled environment for handling pharmaceutical products.
Workplace and Safety
- Ensure adherence to workplace safety standards and manual handling procedures.
- Follow all protocols for handling and packaging pharmaceutical products to maintain quality and safety.
Additional Information
- Hours: 16 hours, 4 mornings over 4 days.
- Training, equipment and safety gear will be provided as necessary.
Job description
Job responsibilities
Job Summary
This role supports the Compliance, Finance, and HR departments with administrative tasks while also assisting in the packing and handling of pharmaceutical products. Attention to detail, organization, and the ability to handle manual tasks are critical for this position.
Key Responsibilities
Compliance and Administration:
- Maintain accurate records to ensure compliance with company policies and industry regulations.
- Assist in preparing compliance documentation, including audit logs, reports, and updates.
- Ensure all documentation adheres to regulatory standards and is properly filed.
Finance Administration:
- Support the finance team with data entry, invoice processing, and basic bookkeeping tasks.
- Organize and maintain financial records and receipts.
HR Support:
- Maintain employee records and assist in HR-related documentation.
- Support HR onboarding, compliance and training tasks.
Manual Handling and Drug Packing:
- Safely handle and pack pharmaceutical products according to guidelines and standards.
- Perform quality checks to ensure products are packed accurately and securely.
- Assist in stock management, including counting and organising inventory.
Key Skills and Qualifications
- Proven experience in an administrative support role, ideally across multiple functions.
- Strong attention to detail with excellent organisational skills.
- Basic knowledge of compliance and regulatory standards (pharmaceutical experience is a plus).
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Comfortable with manual handling tasks and able to lift [insert weight limit, e.g., 20 kg] safely.
- Ability to prioritise tasks and meet deadlines in a fast-paced environment.
- Effective communication and interpersonal skills.
- [Any required certifications, e.g., Manual Handling Certificate or training].
Physical Requirements
- Ability to stand, lift, and carry out repetitive tasks for extended periods.
- Comfortable working in a controlled environment for handling pharmaceutical products.
Workplace and Safety
- Ensure adherence to workplace safety standards and manual handling procedures.
- Follow all protocols for handling and packaging pharmaceutical products to maintain quality and safety.
Additional Information
- Hours: 16 hours, 4 mornings over 4 days.
- Training, equipment and safety gear will be provided as necessary.
Person Specification
Experience
Essential
- Previous administrative experience across multiple functions.
- Strong attention to detail and excellent organisational skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Comfort with manual handling tasks and ability to lift
- Knowledge of compliance or regulatory standards is a plus (pharmaceutical experience beneficial).
- Effective communication and time management skills.
Desirable
- previous healthcare administration
- Pharmaceutical experience
Person Specification
Experience
Essential
- Previous administrative experience across multiple functions.
- Strong attention to detail and excellent organisational skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Comfort with manual handling tasks and ability to lift
- Knowledge of compliance or regulatory standards is a plus (pharmaceutical experience beneficial).
- Effective communication and time management skills.
Desirable
- previous healthcare administration
- Pharmaceutical experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
