Dispensary Manager

Job description

Job responsibilities

Managing the practice dispensary and a team of 6 Staff

Dispensing as part of weekly working pattern, including preparation of Dossett boxes

Organising dispensary staff rotas and ensuring adequate staff always cover

Ensuring Dispensary staff are up to date with mandatory training

Assisting the Practice Manager with recruitment and HR for dispensary staff, including annual appraisals

Management of annual DSQS, including review of SoPs and staff competencies

Arrange Dispensary Staff Meetings and attend Management Meetings

Efficient and cost-effective purchasing, stock control and rotation

Checking dispensary invoices against delivery notes and recording items for bonusing

Passing such invoices for payment

Checking monthly statements

Checking credit notes against returns and chasing outstanding credits

Arrange with external company, annual stock check for dispensary, treatment rooms, CD cupboard and consulting rooms

Meet regularly with drug company representatives to ensure the best deals are received

Analysis of invoices for bonus stock and ensuring bonus stock is received

Weekly: submitting all unsigned prescriptions to the partners; generating nurses’ prescriptions; sorting post-dated prescriptions

Sorting prescriptions, checking endorsements, preparing forms, and submitting prescriptions monthly to the NHS Prescription Services; preparing vaccine list; dealing with prescriptions returned by the NHS Prescription Services

Monthly: calculating number and value of prescription charges and checking against health authority statements

Monthly checking of the drug tariff for price and category changes, checking “MIMS” for new or discontinued drugs, and following up changes with drug company representatives where necessary

Daily: cashing up prescription moneys, balancing and recording

Weekly: submitting prescription moneys to the practice manager for banking, ensuring sufficient change is available

Destruction of drugs

Daily: dealing with returned medication from patients

Monthly: dealing with uncollected medication

Quarterly: dealing with returned controlled drugs from patients for destruction

Six monthly: dealing with out-of-date controlled drugs with the appropriate officer from the Health Authority for destruction

Overseeing/checking colleagues dispensing

Generating monthly repeat prescriptions for the practice, liaising with the relevant partners over any necessary changes in medication

Collecting prescription charges from patients

Dispensing “black-listed” medication, pricing, and recording

Dispensing private patients’ prescriptions, pricing, and entering on account cards, calculating private patients’ monthly accounts (including consultations), and submitting invoices

Removing out of date repeats from patients’ computerised repeat prescription lists

Person Specification

Experience

Essential

• Experience of working as a Dispensary Manager in General Practice

Qualifications

Essential

• Relevant Dispensing and qualification and experience
• Experience of Managing a Team

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

UK Registration

Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).

Employer details

Employer name

Market Cross Surgery

Address

Market Cross Surgery

Bourne Road

Corby Glen

Grantham

Lincolnshire

NG33 4BB

Employer's website

https://www.marketcrosssurgery.co.uk/ (Opens in a new tab)