Job summary
A fantastic opportunity to join a high performing GP surgery, looking to welcome a new Medical Secretary to our admin team.
We are seeking someone to work 27.5 hours per week, from 12pm-5.30pm, Monday-Friday.
Salary and Benefits
- £11.50-£12p/h
- An excellent NHS pension scheme
- 28 days annual leave (pro-rata'd), plus bank holidays
- NHS Discounts with a massive number of retailers (with a Bluelight card)
- Wellbeing resources available free to all staff
Main duties of the job
You will be providing general secretarial support to the practice manager, GPs
and health professionals, involving word processing and audio typing skills
along with general clerical work.
About us
At Watling Vale Medical Centre we have been proudly supporting our community for over 25 years, with our consistently progressive and compassionate approach to primary care.
As home to a multi-disciplined team of GPs, Nurses, HCAs and administrative staff, our Practice itself has a flexible and supportive attitude where we encourage you to grow in a safe environment.
We are forward thinking in our approach to technology and clinical practice, and supportive of progression and development, both clinically and professionally.
Job description
Job responsibilities
- To provide an efficient audio, copy typing and word processing service for GPs and health professionals as required. This includes the typing of letters, reports, patient referrals, minutes, memorandums, etc. in an accurate and quality manner.
- To assist the business manager with all clerical and administrative duties.
- To make appointments, bookings and admissions as required.
- To liaise and arrange meetings (to include the booking of rooms) as required and to attend meetings and take minutes.
- To establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure.
- To retrieve medical records and assist the completion of medical/insurance records.
- File patient records and correspondence in patient medical records.
- To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries.
- To maintain the computer clinic system in an accurate and secure manner.
- To assist with the gathering of statistics and information when required.
- To provide cover for members of the secretarial team during periods of sickness and annual leave.
- In liaison with the clerk responsible, maintain adequate supplies of office stationery in order to perform your secretarial duties.
- To receive and dispatch mail and maintain a pending system.
Job description
Job responsibilities
- To provide an efficient audio, copy typing and word processing service for GPs and health professionals as required. This includes the typing of letters, reports, patient referrals, minutes, memorandums, etc. in an accurate and quality manner.
- To assist the business manager with all clerical and administrative duties.
- To make appointments, bookings and admissions as required.
- To liaise and arrange meetings (to include the booking of rooms) as required and to attend meetings and take minutes.
- To establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure.
- To retrieve medical records and assist the completion of medical/insurance records.
- File patient records and correspondence in patient medical records.
- To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries.
- To maintain the computer clinic system in an accurate and secure manner.
- To assist with the gathering of statistics and information when required.
- To provide cover for members of the secretarial team during periods of sickness and annual leave.
- In liaison with the clerk responsible, maintain adequate supplies of office stationery in order to perform your secretarial duties.
- To receive and dispatch mail and maintain a pending system.
Person Specification
Experience
Essential
- Administrative Experience
Desirable
- Experience of working in a healthcare environment
Person Specification
Experience
Essential
- Administrative Experience
Desirable
- Experience of working in a healthcare environment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
