Data Coordinator

Job description

Job responsibilities

Job Title: Data Coordinator

Band: Band B

Hours: 16 per week

Accountable to: Manager, PCS Group Practice

Job Purpose

To provide accurate clinical codes for diagnoses, treatments and procedures for patients at PCS Practice. To record episodes from incoming items of post.

To provide and develop administrative support towards the achievement and monitoring of QOF, Enhanced Services and Data Quality.

To provide an efficient and effective patient administration function within the primary care setting.

General Requirements

Please refer to the person specification.

Principal Duties

Run reports and send invitations for Long Term Condition reviews and update patient records accordingly

Process new patient registrations queries.

Summarising of patient records/ notes as required.

Processing and coding of electronic documents and incoming mail.

Inputting and processing of child immunisation data.

Inputting and processing of cervical cytology and breast screening data.

Filling of normal pathology results.

Processing of PPA monthly returns.

To assist in the administrative support around inviting patients for annual reviews and extended services at the practices.

Follow and adhere to practice policies and procedures.

Use appropriate methods to communicate effectively within a team i.e. email, attending meetings.

Carry out a variety of clerical duties as and when required i.e. scanning, filing, faxing and photocopying.

Reporting of faults, equipment breakdown or failure, building maintenance to the support manager.

Be aware of Health & Safety policies and procedures and report any occurrences of incidents to management, using the Trust incident reporting procedure.

Other

To be responsible for continuing personal development in line with PCS policies.

To have an annual PDR with line manager.

Support, network and provide cover for sites across the Primary Care Sheffield GP Practice Group, as required.

Service Development

Assist in development of practice policies and procedures.

Job Description Review

This is not an exhaustive list of duties and responsibilities and in discussion with the manager the post holder may be required to undertake other duties which fall within the banding of the post. The job description will be reviewed regularly in the light of changing service requirements and any such changes will be discussed with the post holder.

The post holder should be comfortable in the use of computer technology, have basic keyboard skills and have the ability to use email.

All employees are expected to observe the following

Equal Opportunities and Dignity at work Statement of Intent

We are committed to building a workforce which reflects the diversity of and meets the needs of the local community.

We oppose all forms of discrimination on legal and moral grounds, and recognise that discrimination creates barriers to achieving equality for everyone.

PCS is committed to making equality of opportunity and fair treatment a reality whereby an individual can seek, obtain and continue employment without unfair discrimination.

As an equal opportunities employer, we will ensure that all job applicants and employees receive fair and equal treatment and will not be disadvantaged by unjustified conditions or requirements.

PCS Equal Opportunities and Dignity at Work Policy underpins the Trusts commitment to achieve equality and fairness at work and to ensure that individuals or groups are not unfairly discriminated against.

Risk Management

Staff should be aware of the principles of risk management and adopt appropriate practice to reduce the risk to themselves and others. In particular, staff should observe PCS Risk Management Strategy, Risk, Incident & Serious Incident reporting and management policies, Health & Safety regulations and the risk management training requirements for all staff.

Infection Prevention & Control

Staff are expected to comply with the PCS Infection Prevention & Control policies and conduct themselves in such a manner as to minimise the risk of causing healthcare associated infections.

Person Specification

Knowledge and Skills

Essential

• Knowledge of Patient Administration Systems
• Knowledge of office/reception procedures
• Good understanding of equality & diversity
• Understanding of confidentiality within a healthcare setting
• Excellent organisational skills
• Good communication skills
• Methodical approach to work
• Excellent interpersonal skills
• Excellent keyboard skills

Desirable

• Clinical System Use (SystmOne)

Other

Essential

• Approachable and helpful
• Have flexible approach to work
• Trustworthy
• Able to multi-task and remain calm when faced with conflicting priorities
• Ability to work well with other members of the practice team

Qualifications

Essential

• NVQ level 2 or equivalent in a relevant area.
• GCSE or equivalent English and Maths at grade C or above.

Desirable

• Practice Receptionist Qualifications - PRP or Medical Terminology

Experience

Essential

• IT experience using Word, databases and E-mail.

Desirable

• Previous experience of working within the NHS
• Previous experience of working in a GP practice

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

UK Registration

Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).

Employer details

Employer name

Primary Care Sheffield

Address

722 Prince of Wales Road

Sheffield

South Yorkshire

S9 4EU

Employer's website

http://www.primarycaresheffield.org.uk/ (Opens in a new tab)