Job summary
You will work alongside the HR Team supporting services within the
organisation by providing day to day HR advice and information on all aspects
of the employee lifecycle. This includes grievance, disciplinary, sickness
absence, recruitment and terms and conditions advice to Managers and all staff
groups, including GPs, within PCS and any PCNs we work alongside.
You will ensure the development and implementation of a high quality HR
service providing consistent and timely best practice advice.
Please be aware, interviews are scheduled to take place on 14th and 16th May 2024.
We are also aware that an increasing number of applicants are using AI technology to generate responses on application forms. We strongly discourage this and will conduct a thorough screening process before selecting candidates to progress to the next stage.
Main duties of the job
To advise management and employees on the interpretation and application of the full range of policies and procedures relating to general HR issues
To manage an individual caseload including support, advice and guidance to managers on investigations, preparation and presentation of cases, liaising with the HR Manager on complex cases
Attending informal and formal meetings in relation to operational HR issues, where appropriate
To lead on TUPE meetings and processes as required
To undertake delegated pieces of work in support of projects managed by the HR Manager
To support and participate in the development and delivery of training to all staff groups in all areas of HR practice
To undertake job evaluation assessments and reviews in line with PCS job evaluation processes to align roles to PCS pay structure
To develop and update guidance notes for managers on our current policies/procedures as well as provide Training Workshops for managers on core HR Topics and Policies
Be proactive in working with Operational Managers to reduce levels of sick absence, working in accordance with the appropriate policies and procedures
Lead on the development of robust workforce information reports; ensuring all HR records and databases are maintained, providing monthly information performance reports on workforce information and ad hoc reports as requested
Support with any Redundancy situations that may arise
About us
Primary Care Sheffield (PCS) is a GP-led organisation. Our shareholders
are 75 GP practices in Sheffield covering over half a million patients. As well
as providing a unified voice for general practice in the city, we play an
active role both within our Accountable Care Partnership (ACP) and the wider
South Yorkshire and Bassetlaw Integrated Care System (ICS).
We are proud to be recognised as a Disability Confident Committed Employer, this means that we:
- ensure our recruitment process is inclusive and accessible
- communicate and promote vacancies
- offer interviews to disabled people who meet the minimum criteria for the role
- anticipate and provide reasonable adjustments as required
- support any existing employee who acquires a disability or long term health condition, enabling them to stay in work
Job description
Job responsibilities
- To fully participate in the PCS performance appraisal review and personal development planning process on an annual basis;
- To undertake training as necessary in line with the development of the post and as agreed with the line manager as part of the personal development planning process;
- To achieve and demonstrate agreed standards of personal and professional development within agreed timescales;
- To contribute positively to the effectiveness and efficiency of the teams in which he/she works;
- To undertake any other duties at the request of the Senior HR Advisor which are commensurate with the role, including project work, internal job rotation and absence cover;
- Ensure confidentiality of all PCS information, following security procedures including individual passwords, referring to the PCS Confidentiality Policy where appropriate.
- To actively promote the PCS Equal Opportunities policy and procedures.
- To contribute to a healthy and safe working environment by adhering to health and safety regulations and PCS policies.
- Lead on the implementation and promotion of EDI projects such as EDI Champions & Mental Health First Aiders.
- Support with Gender Pay Gap Reporting with the HRM & Finance Manager.
Service Development
- To participate in the development of HR policies and procedures and be proactive in suggesting improvements to existing policies. Working alongside the Senior HR Advisor to create new/review policies as required;
- Attend and participate in HR and operational management meetings (such as PCAS Ops, SLT, Engagement Forums and Policy Working Groups) contributing information and actively discussing HR issues where appropriate.
Job Description Review
This is not an exhaustive list of duties and responsibilities and in discussion with the manager the postholder may be required to undertake other duties which fall within the grading of the post. The job description will be reviewed regularly in the light of changing service requirements and any such changes will be discussed with the postholder.
The post holder should be comfortable in the use of computer technology, have basic keyboard skills and have the ability to use email.
All employees are expected to observe the following: -
Equal Opportunities and Dignity at work Statement of Intent
PCS is a major employer and provider of services. We are committed to building a workforce which reflects the diversity of and meets the needs of the local community.
We oppose all forms of discrimination on legal and moral grounds, and recognise that discrimination creates barriers to achieving equality for everyone.
PCS is committed to making equality of opportunity and fair treatment a reality whereby an individual can seek, obtain and continue employment without unfair discrimination.
As an equal opportunities employer, we will ensure that all job applicants and employees receive fair and equal treatment and will not be disadvantaged by unjustified conditions or requirements.
The PCS Equal Opportunities and Dignity at Work Policy underpins PCS commitment to achieve equality and fairness at work and to ensure that individuals or groups are not unfairly discriminated against.
Safeguarding Children and Adults
PCS is committed to safeguarding and promoting the welfare of children, young people (anyone under the age of 18) and adults. It expects all staff, volunteers and contracted staff to share this commitment and act in such a way that safeguards and promotes the health and wellbeing of children, young people and adults.
Staff must ensure that they are familiar with the signs and symptoms of abuse and know what to do if any such concerns are raised.
Staff are expected to know about and follow the PCS safeguarding children and safeguarding adult policies which can be found on PCS Teamnet, and participate in related mandatory/statutory training.
Risk Management
Staff should be aware of the principles of risk management and adopt appropriate practice to reduce the risk to themselves and others. In particular, staff should observe the PCS Risk Management Strategy, Risk, Incident & Serious Incident reporting and management policies, Health & Safety regulations and the risk management training requirements for all staff.
Job description
Job responsibilities
- To fully participate in the PCS performance appraisal review and personal development planning process on an annual basis;
- To undertake training as necessary in line with the development of the post and as agreed with the line manager as part of the personal development planning process;
- To achieve and demonstrate agreed standards of personal and professional development within agreed timescales;
- To contribute positively to the effectiveness and efficiency of the teams in which he/she works;
- To undertake any other duties at the request of the Senior HR Advisor which are commensurate with the role, including project work, internal job rotation and absence cover;
- Ensure confidentiality of all PCS information, following security procedures including individual passwords, referring to the PCS Confidentiality Policy where appropriate.
- To actively promote the PCS Equal Opportunities policy and procedures.
- To contribute to a healthy and safe working environment by adhering to health and safety regulations and PCS policies.
- Lead on the implementation and promotion of EDI projects such as EDI Champions & Mental Health First Aiders.
- Support with Gender Pay Gap Reporting with the HRM & Finance Manager.
Service Development
- To participate in the development of HR policies and procedures and be proactive in suggesting improvements to existing policies. Working alongside the Senior HR Advisor to create new/review policies as required;
- Attend and participate in HR and operational management meetings (such as PCAS Ops, SLT, Engagement Forums and Policy Working Groups) contributing information and actively discussing HR issues where appropriate.
Job Description Review
This is not an exhaustive list of duties and responsibilities and in discussion with the manager the postholder may be required to undertake other duties which fall within the grading of the post. The job description will be reviewed regularly in the light of changing service requirements and any such changes will be discussed with the postholder.
The post holder should be comfortable in the use of computer technology, have basic keyboard skills and have the ability to use email.
All employees are expected to observe the following: -
Equal Opportunities and Dignity at work Statement of Intent
PCS is a major employer and provider of services. We are committed to building a workforce which reflects the diversity of and meets the needs of the local community.
We oppose all forms of discrimination on legal and moral grounds, and recognise that discrimination creates barriers to achieving equality for everyone.
PCS is committed to making equality of opportunity and fair treatment a reality whereby an individual can seek, obtain and continue employment without unfair discrimination.
As an equal opportunities employer, we will ensure that all job applicants and employees receive fair and equal treatment and will not be disadvantaged by unjustified conditions or requirements.
The PCS Equal Opportunities and Dignity at Work Policy underpins PCS commitment to achieve equality and fairness at work and to ensure that individuals or groups are not unfairly discriminated against.
Safeguarding Children and Adults
PCS is committed to safeguarding and promoting the welfare of children, young people (anyone under the age of 18) and adults. It expects all staff, volunteers and contracted staff to share this commitment and act in such a way that safeguards and promotes the health and wellbeing of children, young people and adults.
Staff must ensure that they are familiar with the signs and symptoms of abuse and know what to do if any such concerns are raised.
Staff are expected to know about and follow the PCS safeguarding children and safeguarding adult policies which can be found on PCS Teamnet, and participate in related mandatory/statutory training.
Risk Management
Staff should be aware of the principles of risk management and adopt appropriate practice to reduce the risk to themselves and others. In particular, staff should observe the PCS Risk Management Strategy, Risk, Incident & Serious Incident reporting and management policies, Health & Safety regulations and the risk management training requirements for all staff.
Person Specification
Other
Essential
- Ability to work as part of a team;
- Shares information and good practice appropriately;
- Proactive, creative and flexible approach, able to work on own initiative and take responsibility for delegated areas of responsibility;
- Excellent written, verbal and presentation skills, including the ability to produce reports that are clear and concise;
- Commitment to openness, honesty, inclusiveness and personal integrity in dealing with others;
- IT literate Microsoft word, outlook, excel, PowerPoint.
Qualifications
Essential
- CIPD Level 5 qualified or above
- Educated to Degree level or equivalent
- Evidence of commitment to continuous professional development.
Desirable
- Evidence of any training undertaken that would support you in the HR Advisor post, such as difficult conversations, mediation, EDI training etc.
Experience
Essential
- At least 3 years experience in a HR generalist role, covering a wide range of HR responsibilities, including discipline, grievance and sickness absence management;
- Previous experience of handling TUPE and Redundancy situations;
- Experience of advising on terms and conditions of employment;
- Experience of working in a unionised environment;
Desirable
- Experience of using NHS Jobs for recruitment
- Experience of working within the NHS or another Public Sector organisation
- Experience in developing and delivering training.
- Experience of administering the Skilled Worker Portal
Knowledge and Skills
Essential
- Ability to organise and prioritise own workload in line with specified deadlines;
- Ability to build and maintain credibility with managers;
- Good presentation and interpersonal skills;
- Ability to manage conflict, difficult and sensitive issues;
- Up to date knowledge of employment practice acquired through relevant training and experience;
- Ability to communicate appropriately and effectively with all grades of staff both verbally and in writing;
- Good Word Processing skills (Word, Excel, PowerPoint).
Person Specification
Other
Essential
- Ability to work as part of a team;
- Shares information and good practice appropriately;
- Proactive, creative and flexible approach, able to work on own initiative and take responsibility for delegated areas of responsibility;
- Excellent written, verbal and presentation skills, including the ability to produce reports that are clear and concise;
- Commitment to openness, honesty, inclusiveness and personal integrity in dealing with others;
- IT literate Microsoft word, outlook, excel, PowerPoint.
Qualifications
Essential
- CIPD Level 5 qualified or above
- Educated to Degree level or equivalent
- Evidence of commitment to continuous professional development.
Desirable
- Evidence of any training undertaken that would support you in the HR Advisor post, such as difficult conversations, mediation, EDI training etc.
Experience
Essential
- At least 3 years experience in a HR generalist role, covering a wide range of HR responsibilities, including discipline, grievance and sickness absence management;
- Previous experience of handling TUPE and Redundancy situations;
- Experience of advising on terms and conditions of employment;
- Experience of working in a unionised environment;
Desirable
- Experience of using NHS Jobs for recruitment
- Experience of working within the NHS or another Public Sector organisation
- Experience in developing and delivering training.
- Experience of administering the Skilled Worker Portal
Knowledge and Skills
Essential
- Ability to organise and prioritise own workload in line with specified deadlines;
- Ability to build and maintain credibility with managers;
- Good presentation and interpersonal skills;
- Ability to manage conflict, difficult and sensitive issues;
- Up to date knowledge of employment practice acquired through relevant training and experience;
- Ability to communicate appropriately and effectively with all grades of staff both verbally and in writing;
- Good Word Processing skills (Word, Excel, PowerPoint).
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
