Job summary
The
future is exciting. Are you ready to join Primary Care Sheffield (PCS) as our
new Administrative Assistant?
Growing
collaboration within healthcare in Sheffield provides PCS with a wide range of
working-at-scale opportunities which can improve patient pathways and reduce
cost. In order to match our ambition with our ability to deliver our services effectively
and safely, we require an Executive Administrative Assistant to support our
Senior Executive Assistant as part of our small corporate administration team.
Main duties of the job
You
will work closely with our Senior Executive Assistant to support the Exec Team
who lead PCS, it is your job to provide support to enable the Senior Executive
Assistant to provide excellent administrative services.
This
is a responsible, varied and challenging role, suitable for someone who works
well under pressure, is self-motivated and can multitask, whilst still working
to a very high standard.
About us
Primary
Care Sheffield (PCS) is a GP-led organisation. Our shareholders are 75 GP
practices in Sheffield covering over half a million patients. As well as
providing a unified voice for general practice in the city, we play an active
role both within our Accountable Care Partnership (ACP) and the wider South
Yorkshire and Bassetlaw Integrated Care System (ICS).
General
practice working at scale through PCS enables us to:
·
Improve the
quality of GP referrals into secondary care with the provision of education,
support and referral guidance to practices across ten outpatient specialities.
·
Provide evening
and weekend appointments, 52 weeks-a-year, with GPs, nurses, physiotherapists
and phlebotomists at six sites around the city.
·
Deliver core
general practice through the Clover Group of seven GP practices
·
Operate 24hr ECG
and vasectomy clinics and the NHS Health Checks programme for the city
·
Provide
governance and support to practices to enable them to work together in
neighbourhoods
We’re
ambitious for our shareholders and so we continue to work hard, both with providers
and commissioners, to find new ways of maximising positive patient outcomes and
experiences.
Job description
Job responsibilities
Job Summary
·
The responsibility of providing support to the Senior Exec Assistant to
provide support to the executive to support the achievement of company goals,
and that administrative operations run efficiently
· To support the Senior Exec
Assistant to effectively manage the diaries of the Exec Team
· To provide administrative
support for a range of meetings, to support the development and distribution of
papers, diarising future meetings and for the chasing of agreed actions.
·
Support the Senior Exec Assistant to ensure the senior executives’
priorities are met, organisational goals are achieved, and best administrative
practices are upheld
·
To undertake IT related administration as required.
Main
Duties and Responsibilities
·
Support the Senior Executive Assistant to service meetings (agendas,
taking minutes, conveying decisions, and related correspondence)
· Support diary management
for Senior Management and Board
· Support the Senior
Executive Assistant to manage, co-ordinate and arrange Exec travel and travel
related activities, including hotel booking, transportation and any other
travel related needs or information
· Perform administrative and
office support (e.g. typing, dictation, emails, spreadsheet design, maintenance
of the filing system, contacts database)
· Prepare and edit
documentation in Word, Excel and PowerPoint to produce materials for internal
and external meetings and / or conferences coordinating the production of
agendas and meeting papers for timely distribution in advance of meetings
General
The
post holder will:
·
Any other duties as required which are commensurate with the post.
·
To ensure that all duties are carried out in
line with PCS policies and procedures
Job description
Job responsibilities
Job Summary
·
The responsibility of providing support to the Senior Exec Assistant to
provide support to the executive to support the achievement of company goals,
and that administrative operations run efficiently
· To support the Senior Exec
Assistant to effectively manage the diaries of the Exec Team
· To provide administrative
support for a range of meetings, to support the development and distribution of
papers, diarising future meetings and for the chasing of agreed actions.
·
Support the Senior Exec Assistant to ensure the senior executives’
priorities are met, organisational goals are achieved, and best administrative
practices are upheld
·
To undertake IT related administration as required.
Main
Duties and Responsibilities
·
Support the Senior Executive Assistant to service meetings (agendas,
taking minutes, conveying decisions, and related correspondence)
· Support diary management
for Senior Management and Board
· Support the Senior
Executive Assistant to manage, co-ordinate and arrange Exec travel and travel
related activities, including hotel booking, transportation and any other
travel related needs or information
· Perform administrative and
office support (e.g. typing, dictation, emails, spreadsheet design, maintenance
of the filing system, contacts database)
· Prepare and edit
documentation in Word, Excel and PowerPoint to produce materials for internal
and external meetings and / or conferences coordinating the production of
agendas and meeting papers for timely distribution in advance of meetings
General
The
post holder will:
·
Any other duties as required which are commensurate with the post.
·
To ensure that all duties are carried out in
line with PCS policies and procedures
Person Specification
Circumstances
Essential
- Ability to travel within and around Sheffield/South Yorkshire.
Desirable
- Ability to work additional hours / work flexibly.
- Full driving licence and own vehicle.
Behaviours and Values
Essential
- Commitment to deliver high quality, excellent value, effective and efficient services.
- Calmness, flexibility and adaptability.
- Commitment to continuous professional development.
- Honesty and openness in communicating with colleagues.
- Ability to juggle competing priorities
Experience
Essential
- Experience of providing support to Senior Executives
- Experience of working in a demanding and fast paced environment
- Substantial experience of diary management
- Experience of working within data protection and dealing with confidentiality and information sharing
- Experience of convening, facilitating and minuting meetings
Qualifications
Essential
- Very good standard of oral and written English and mathematics (level 3 or above)
Desirable
- Business / Administration qualification.
Knowledge and Skills
Essential
- Knowledge of administrative systems and the ability to develop new administrative ways of working
- Sound IT skills, especially MS Office applications
Desirable
- Knowledge/experience of PCS and/or operators of similar services.
- Knowledge of primary care, general practice and its connections with secondary care and commissioning.
Person Specification
Circumstances
Essential
- Ability to travel within and around Sheffield/South Yorkshire.
Desirable
- Ability to work additional hours / work flexibly.
- Full driving licence and own vehicle.
Behaviours and Values
Essential
- Commitment to deliver high quality, excellent value, effective and efficient services.
- Calmness, flexibility and adaptability.
- Commitment to continuous professional development.
- Honesty and openness in communicating with colleagues.
- Ability to juggle competing priorities
Experience
Essential
- Experience of providing support to Senior Executives
- Experience of working in a demanding and fast paced environment
- Substantial experience of diary management
- Experience of working within data protection and dealing with confidentiality and information sharing
- Experience of convening, facilitating and minuting meetings
Qualifications
Essential
- Very good standard of oral and written English and mathematics (level 3 or above)
Desirable
- Business / Administration qualification.
Knowledge and Skills
Essential
- Knowledge of administrative systems and the ability to develop new administrative ways of working
- Sound IT skills, especially MS Office applications
Desirable
- Knowledge/experience of PCS and/or operators of similar services.
- Knowledge of primary care, general practice and its connections with secondary care and commissioning.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
