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Data Administrator

Ireland Wood & Horsforth Medical Practice

Information:

This job is now closed

Job summary

We are seeking an experienced administrator to support our clinical team with screening, coding and filing of all incoming patient correspondence and forwarding to the appropriate clinician where required.

We are looking for individuals who feel they will be able to settle into a busy practice, whilst able to work independently and as part of a team.

Main duties of the job

  • Take action as directed by other team members
  • Follow practice protocols to ensure consistent and high quality care is provided to our patients
  • Carry out administrative tasks relating to patient records, including filing, document management and ensuring patients can access reports, prescriptions and that they are easily accessible.
  • Sort and date stamp all incoming patient-related mail.
  • Scan patient-related documents onto their medical record using read codes as agreed by the clinical team
  • Add any additional information about the source of the document
  • Forward the document to the doctor or nurse who initiated the referral or who is most appropriate to receive the information
  • Ensure incoming letters are scanned onto the patient record within a 48/72-hour timescale
  • Scan all internal paper documents on to the relevant patients record and then store the documents in line with surgery procedures.
  • Identify relevant clinical information contained in patient correspondence
  • Code or free text the clinical information on to the patient record
  • Deal with queries relating to coding

About us

Ireland Wood & Horsforth Medical Practice is a thriving and well-respected GP practice in Leeds, serving the second largest patient population in the city of approximately 28,000 patients across two sites.

We strive to offer a friendly and supporting working environment in which our team are strongly encouraged to realise their full potential. We pride ourselves on being patient-centred with excellent access and highly value continuity of care. We work out of modern purpose-built premises within LS16 and LS18 areas of Leeds, as part of the Woodsley and Holt Park Primary Care Network.

Date posted

22 October 2024

Pay scheme

Other

Salary

£12.15 an hour

Contract

Permanent

Working pattern

Part-time

Reference number

A3457-24-0011

Job locations

The New Croft Surgery

Broadgate Lane

Horsforth

Leeds

LS18 4SE


Job description

Job responsibilities

The main responsibilities of the post-holder will be to summarise and read code relevant information from patients clinical records, hospital correspondence and other sources into the practice computer system, working strictly in accordance with the practice notes summarising and read code protocols.

Job description

Job responsibilities

The main responsibilities of the post-holder will be to summarise and read code relevant information from patients clinical records, hospital correspondence and other sources into the practice computer system, working strictly in accordance with the practice notes summarising and read code protocols.

Person Specification

Other

Essential

  • Performing under pressure
  • Adaptability and flexibility
  • Works effectively independently and as a member of a team
  • Self-motivated, enthusiastic and energetic
  • Interested in taking on new challenges and learning new skills
  • Honest and reliable
  • An understanding, acceptance and adherence to the need for strict confidentiality and awareness of General Data Protection Regulation (GDPR)
  • Excellent punctuality and timekeeping

Desirable

  • Car driver with clean and valid licence
  • Flexibility of working hours, able to work at desired times

Experience

Essential

  • Administration experience

Desirable

  • Minimum 1 years experience in clinical coding
  • Experience in Primary Care / NHS

Skills and Knowledge

Essential

  • Excellent communication and interpersonal skills
  • Ability to write accurate and concise notes
  • Time Management and the ability to work to deadlines
  • Sound working of knowledge of software programmes e.g. Word Excel Publisher or their equivalent.

Desirable

  • Knowledge and experience of using SystmOne (clinical system)

Qualifications

Essential

  • GCSE at grade 4-9 (C or above) in English and Maths

Desirable

  • Training in administration/clerical duties at NVQ level or above
  • Clinical coding qualification/training
Person Specification

Other

Essential

  • Performing under pressure
  • Adaptability and flexibility
  • Works effectively independently and as a member of a team
  • Self-motivated, enthusiastic and energetic
  • Interested in taking on new challenges and learning new skills
  • Honest and reliable
  • An understanding, acceptance and adherence to the need for strict confidentiality and awareness of General Data Protection Regulation (GDPR)
  • Excellent punctuality and timekeeping

Desirable

  • Car driver with clean and valid licence
  • Flexibility of working hours, able to work at desired times

Experience

Essential

  • Administration experience

Desirable

  • Minimum 1 years experience in clinical coding
  • Experience in Primary Care / NHS

Skills and Knowledge

Essential

  • Excellent communication and interpersonal skills
  • Ability to write accurate and concise notes
  • Time Management and the ability to work to deadlines
  • Sound working of knowledge of software programmes e.g. Word Excel Publisher or their equivalent.

Desirable

  • Knowledge and experience of using SystmOne (clinical system)

Qualifications

Essential

  • GCSE at grade 4-9 (C or above) in English and Maths

Desirable

  • Training in administration/clerical duties at NVQ level or above
  • Clinical coding qualification/training

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Ireland Wood & Horsforth Medical Practice

Address

The New Croft Surgery

Broadgate Lane

Horsforth

Leeds

LS18 4SE


Employer's website

https://www.irelandwoodandnewcroft.co.uk/ (Opens in a new tab)

Employer details

Employer name

Ireland Wood & Horsforth Medical Practice

Address

The New Croft Surgery

Broadgate Lane

Horsforth

Leeds

LS18 4SE


Employer's website

https://www.irelandwoodandnewcroft.co.uk/ (Opens in a new tab)

For questions about the job, contact:

HR & Operations Manager

Lucy Threlfall

lucy.threlfall@nhs.net

01132395550

Date posted

22 October 2024

Pay scheme

Other

Salary

£12.15 an hour

Contract

Permanent

Working pattern

Part-time

Reference number

A3457-24-0011

Job locations

The New Croft Surgery

Broadgate Lane

Horsforth

Leeds

LS18 4SE


Supporting documents

Privacy notice

Ireland Wood & Horsforth Medical Practice's privacy notice (opens in a new tab)