Job summary
Are you a self-motivated, enthusiastic and adaptable individual? Are you looking for an exciting opportunity to provide comprehensive, effective and efficient administrative support to Senior Managers within our organisation?
We are looking for an Admin Assistant to join our practice to offer admin support to the Senior Management Team (SMT). The role is varied, fast paced and the priorities of the role can change quickly, so we are looking for someone who is both proactive and reactive. The Admin Assistant will play an integral role in ensuring the needs of the SMT are met.
The position is permanent, 31 hours per week and may involve traveling between two sites.
Main duties of the job
To assist the senior management team
with ad hoc projects e.g. QOF, Enhanced Services, IIF and CQC
Responsibility for administration and
content of the practice intranet to ensure practice administration files and
policies remain appropriately organised, up to date and easily accessible for
all staff accessing the intranet
Responsibility for the practice social
media and website page
To provide assistance with Patient Participation
Group (PPG) administration, attend the meetings every quarter, take minutes,
type up and distribute accordingly
To assist with staff training
arrangements and be responsible for the administration, updates and maintenance
of staff training records and database
To assist the HR & Operations Manager with various
personnel records, e.g. new starters/leavers, induction packs, annual/study
leave, vaccination status, Health & Safety and be responsible for the
administration, updates and maintenance of records and database
Plan and attend various practice
meetings, take minutes, type up and distribute accordingly
To record and maintain staff practice
lists e.g. surgery staff telephone/email lists etc
Liaise with
other members of the primary health care team, outside agencies as required
To undertake any other duties appropriate
with the position as directed by the SMT
About us
We are a friendly, hard working team working in a modern building in Leeds.
Full time equivalent annual leave entitlement is five weeks, plus eight bank holidays per annum. The Practice also runs the NHS contributory pension scheme and a salary sacrifice car scheme.
Job description
Job responsibilities
The post holder will provide overall support with
general administrative, secretarial and personnel duties to the Senior Managers.
To ensure administrative and clerical duties within the practice are carried
out within the practices guidelines and policies.
Main Duties
and Responsibilities:
To provide general administrative and
secretarial support to the senior management team
To assist the senior management team
with ad hoc projects e.g. QOF, Enhanced Services, IIF and CQC
Responsibility for administration and
content of the practice intranet to ensure practice administration files and
policies remain appropriately organised, up to date and easily accessible for
all staff accessing the intranet
Responsibility for the practice social
media and website page
To provide assistance with Patient Participation
Group (PPG) administration, attend the meetings every quarter, take minutes,
type up and distribute accordingly
To assist with staff training
arrangements and be responsible for the administration, updates and maintenance
of staff training records and database
To assist the HR Manager with various
personnel records, e.g. new starters/leavers, induction packs, annual/study
leave, vaccination status, Health & Safety and be responsible for the
administration, updates and maintenance of records and database
Plan and attend various practice
meetings, take minutes, type up and distribute accordingly
To record and maintain staff practice
lists e.g. surgery staff telephone/email lists etc
Liaise with
other members of the primary health care team, outside agencies as required
To undertake any other duties appropriate
with the position as directed by the SMT
The duties listed above may change as the practice
continues to develop and the Partners reserve the right to alter the job
description as required.
Confidentiality:
In the course of seeking treatment,
patients entrust us with, or allow us to gather, sensitive information in
relation to their health and other matters. They do so in confidence and have
the right to expect that staff will respect their privacy and act appropriately
In the performance of the duties
outlined in this job description, the post-holder may have access to
confidential information relating to patients and their carers, practice staff
and other healthcare workers. They may
also have access to information relating to the practice as a business
organisation. All such information from any source is to be regarded as
strictly confidential
Information relating to patients,
carers, colleagues, other healthcare workers or the business of the practice
may only be divulged to authorised persons in accordance with the practice
policies and procedures relating to confidentiality and the protection of
personal and sensitive data
Job description
Job responsibilities
The post holder will provide overall support with
general administrative, secretarial and personnel duties to the Senior Managers.
To ensure administrative and clerical duties within the practice are carried
out within the practices guidelines and policies.
Main Duties
and Responsibilities:
To provide general administrative and
secretarial support to the senior management team
To assist the senior management team
with ad hoc projects e.g. QOF, Enhanced Services, IIF and CQC
Responsibility for administration and
content of the practice intranet to ensure practice administration files and
policies remain appropriately organised, up to date and easily accessible for
all staff accessing the intranet
Responsibility for the practice social
media and website page
To provide assistance with Patient Participation
Group (PPG) administration, attend the meetings every quarter, take minutes,
type up and distribute accordingly
To assist with staff training
arrangements and be responsible for the administration, updates and maintenance
of staff training records and database
To assist the HR Manager with various
personnel records, e.g. new starters/leavers, induction packs, annual/study
leave, vaccination status, Health & Safety and be responsible for the
administration, updates and maintenance of records and database
Plan and attend various practice
meetings, take minutes, type up and distribute accordingly
To record and maintain staff practice
lists e.g. surgery staff telephone/email lists etc
Liaise with
other members of the primary health care team, outside agencies as required
To undertake any other duties appropriate
with the position as directed by the SMT
The duties listed above may change as the practice
continues to develop and the Partners reserve the right to alter the job
description as required.
Confidentiality:
In the course of seeking treatment,
patients entrust us with, or allow us to gather, sensitive information in
relation to their health and other matters. They do so in confidence and have
the right to expect that staff will respect their privacy and act appropriately
In the performance of the duties
outlined in this job description, the post-holder may have access to
confidential information relating to patients and their carers, practice staff
and other healthcare workers. They may
also have access to information relating to the practice as a business
organisation. All such information from any source is to be regarded as
strictly confidential
Information relating to patients,
carers, colleagues, other healthcare workers or the business of the practice
may only be divulged to authorised persons in accordance with the practice
policies and procedures relating to confidentiality and the protection of
personal and sensitive data
Person Specification
Qualifications
Essential
- English/Maths GCSE A-C/7-4
Desirable
- Secretarial qualification/equivalent skills
- EDCL
Experience
Essential
- Experience of working with in a team and using own initiative
Desirable
- Experience of working in a GP practice/primary care/NHS
Knowledge and Skills
Essential
- IT Literate
- Awareness of data security software
- Excellent communication and interpersonal skills
- Excellent written communication skills
- Excellent time management and listening skills
- Full understanding of the need for confidentiality
- Able to work flexibly and adapt accordingly
- Willing to undergo CPD, mandatory and professional training
- Excellent punctuality and timekeeping
Desirable
- Sound and working knowledge of Windows/Microsoft Office
- Knowledge of clinical software
- Experience within GP practice/NHS
- Car owner- for access to both practice sites
Person Specification
Qualifications
Essential
- English/Maths GCSE A-C/7-4
Desirable
- Secretarial qualification/equivalent skills
- EDCL
Experience
Essential
- Experience of working with in a team and using own initiative
Desirable
- Experience of working in a GP practice/primary care/NHS
Knowledge and Skills
Essential
- IT Literate
- Awareness of data security software
- Excellent communication and interpersonal skills
- Excellent written communication skills
- Excellent time management and listening skills
- Full understanding of the need for confidentiality
- Able to work flexibly and adapt accordingly
- Willing to undergo CPD, mandatory and professional training
- Excellent punctuality and timekeeping
Desirable
- Sound and working knowledge of Windows/Microsoft Office
- Knowledge of clinical software
- Experience within GP practice/NHS
- Car owner- for access to both practice sites
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
